Accountant at Seamfix

Responsibilities:

Petty Cash Management

• Maintain Petty Cash records in line with the laid down policies and procedures.
• Ensure all payments from the Petty Cash have been authorized by a responsible party.
• Carry out cash-count at the close of business daily and compare with the ledger balance to ascertain completeness.
• Ensure petty cash vouchers are posted and filed daily with relevant supporting documents
• Manage and control petty office expenditure within approved budget.

Financial Records Management

• Responsible for recording and maintaining up-to-date records of the company’s daily financial transactions.
• Responsible for ensuring adequate supporting documents (payment vouchers, invoices, receipt) are prepared for filing for every financial transaction.
• Regular review & reconciliation of Balance Sheet accounts; investigation and correction of errors identified.
• Review and analyze monthly results to ensure accuracy of financial statements, making accruals and adjustments as needed.
• Preparing final accounts by ensuring all account schedules prepared agree with the General Ledger balances on monthly basis.

Billings and Credit Control

• Prepare, verify, and process invoices promptly for sales or services rendered.
• Ensure proper coding is maintained on documents, sales invoices and receipts.
• Collect on accounts by sending invoice reminders and communication with customers via phone or email.
• Post customer payments by recording cash, cheques, and card transactions and entering them in the accounting software
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Investigate and resolve discrepancies with customer’s payments.
• Periodically analyze and report on accounts receivables activities.

Income Reconciliation

• Ensure the company is promptly settled by the banks and payment switches for all services rendered monthly.
• Logs differences observed with the defaulting party (bank or payment switch) and follow up for a prompt resolve.
• Promptly reports inconsistencies observed in the company’s portal with the relevant department to make necessary corrections.
• Responsible for developing and maintaining an up-to-date income reconciliation process flow documentation for all company products.

Payments Processing

• Promptly send Remittance Advice for payments processed to requesting vendors.
• Responsible for the monitoring and reconciling of vendors accounts and ensuring credit balances with vendors are promptly utilized.
• Ensure timely and accurate vendor payments at all times.
• Ensure prompt posting of all payments in the accounting system.
• Responsible for ensuring only properly authorized requisitions are paid.

Other Responsibilities

• Responsible for providing cash advance to staff as well as prompt retirement.
• Custodian of bank hardware tokens, company debit cards and other items of sensitive nature.
• Any other responsibilities as may be assigned by your line manager.

REQUIREMENTS

• B.Sc. Accounting  with a minimum of second class upper division.
• Minimum of 4 - 6 years cognate experience.
• Proficient with Microsoft Office Suite.
• Knowledge of International Financial Accounting Standards (IFRS) and its application.
• Knowledge of applicable Accounts Receivable/General Ledger Systems and Procedures
• Excellent interpersonal skills.
• Good attention to detail.
• Excellent written and verbal communication skills.
• Willingness to learn.
• Inquisitiveness.
• Good analytical skill.
• A good team player