Personal Assistant to the Managing Partner at Bradfield Consulting

ur client- a Managing partner in a prestigious law firm located in Lekki Phase 1, Lagos, Nigeria.

Job Description

The role is focused on providing dedicated support to the Managing Partner; to ensure all secretarial and administrative tasks are handled efficiently and effectively.

The selected candidate will be required to carry out secretarial, administrative and other functions for the Managing Partner as follows:

Secretarial & Administrative Functions:

• Managing the Managing Partner's electronic diary, handling the daily activities of the Managing Partner. This includes handling phone calls, meetings and appointments.
• Coordinating and scheduling daily agenda and to-do list, as well as weekly and monthly calendar appointments.
• Organising and sometimes attending meetings- taking minutes/notes and ensuring the Managing Partner is well-prepared for meetings by organising meeting notes prior to such meetings.
• Organizing team building events as required.
• Organizing and maintaining files of the Managing Partner’s correspondence and records.
• Filing, managing databases and handling correspondence.
• Liaising with the Managing Partner’s internal and external contacts including other members of staff, vendors and clients.
• Drafting letters and emails for the Managing Partner’s final approval; efficient follow-up of tasks as stated in emails, letters.
•  Assembling data and compiling information as directed.
• Organizing and expediting flow of work, initiating follow up actions where appropriate.
• Sourcing and ordering stationery and office equipment for the Managing Partner.
• Organising, maintaining and managing the Managing Partner’s office systems.
•  Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, maintain network database, receive and send overnight packages.
• Administering established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
• Reviewing statements, invoices, receipts and charges for the Managing Partner.
• When necessary, Lead on and carry out background research, present findings and recommendations and produce documents, briefing papers and reports.

Other Functions:

• Attending meetings, participating in committees, and reporting to the Managing Partner as needed/required.
• Booking travel arrangements and accommodation, when necessary, and planning itineraries as required.
• Ordering and arranging payment of a variety of goods and services required by the Managing Partner.
• Handling some personal work for the Managing Partner including booking appointments for members of the Managing Partner’s family.
• Perform all other duties assigned from time to time.

Qualifications

The ideal candidates must possess the following traits: 

• Discretion and trustworthiness (as selected candidates will often be party of confidential information).
• Ability and willingness to work long hours;
• Ability to work weekends when required to;
• Ability to work with minimal/no supervision.
• Ability to multi-task with minimal or no error.
• Ability to be a proactive thinker and an excellent problem solver.
• Flexibility and adaptability.

Academic Qualification

• Bachelor of Science or Art (B.Sc. or BA)
• Master of Science or Art (M.Sc. or MBA) 

Required Experience

Minimum of Two (2) to four (4) years’ proven practice in a secretarial/administrative role.

Additional information

Remuneration: Reasonably compensated with usual benefits