Account Officer at Eat'N'Go Limited

Job Description

• Check incoming and outgoing paperwork (correspondence, invoices, Payment Vouchers and Cheques) and make copies before distributing to stakeholders.
• Sort all Invoices, Cheques and Payment Vouchers alphabetically and according to content, dates and significance.
• Create or update records with new files and information.
• Store all Files and Paperwork in designated places securing the important documents.
• Check all Invoices for authorized approval and signatures.
• Ensure Goods Received Notes, Purchase Orders and invoices are duly signed.
• Enter Invoices, Cheques, Payment Vouchers and paperwork into an electronic system either by data entry.
• Prepare list of Cheques for bank confirmation and uncollected cheques.
• Assists with distribution of the Cheques to vendors and third parties
• Manage Vendors distribution of Cheques on the specified dates.
• Deal with all requests to access files and keep logs of all collected invoices and Payment Vouchers.
• Develop an efficient filing system to make updating and retrieving files easier
• Follow policies and confidentiality dictations to safeguard data and information.
• Monitor inventory of files, paper clips and Stationeries
• Visit banks and other financial or tax institutions for payments, pick up/drop off documents, regular visits for work related matters.

Qualifications
Experience / Education Required:

• 3 - 5 years experience in the field.
• Proficiency in Excel; ERPs; NAVISION is an advantage
• High Integrity, utmost confidentiality level
• Good analytical skills
• Excellent verbal and written communication skills and the ability to summarize and present complex financial data in an organized, concise manner

Ability to:

• Ability to work a flexible schedule based on business needs, which may include evenings, weekends and holidays
• Able to work under pressure and tight deadlines and at the same time deliver time results and reports.