Logistics Assistant at Solidarites International

Location: Ngala, Borno
Contract Duration: 3 months (with possibility of extension)
Beginning of contract: ASAP.
Probation period: 1 month

Goal / Purpose

• The logistics assistant supports the Logistics Manager in implementing and supervising all logistical activities at his/her assigned base.
• The Logistics Assistant will also lend his/her support the Manger carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the Logistics Manager in their absence.

List of Main Tasks
Management of Supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored.

Management of Vehicle Fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles

Management of Equipment/Telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication.

Management and Monitoring of IT Equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of Supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories

Human Resource Management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training.

Personal Abilities:

• A good listener
• Effective Communicator, confident
• Ability to prioritize work and work with minimal supervision
• Team Player, initiative, proactive
• Excellent interpersonal skills, negotiation, persuasive skills
• Excellent Planner, analytical

Technical Competences

• Computer literate with good IT Management Skills
• Knowledge of Logistics, IT, Procurement, HR and Admin procedures
• Fleet and Equipment Management
• 2 years’ experience in INGO in Logistics responsibilities
• Bachelor’s degree or equivalent in Logistics, Supplies Management 
• Languages; Proficiency in English; knowledge of Hausa, Kanuri and other local languages is desirable.

Salary and Conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.