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  • Secretarial Personnel (Office of Chairman) at Vixa Pharmacy

  • Posted on: 23 October, 2018 Deadline: 5 November, 2018
  • View Jobs in Pharmaceuticals View All Jobs at Vixa Pharmacy
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  • Vixa Pharmaceutical Company Limited - A reputable indigenous Pharmaceutical/Cosmetics Company in Lagos has an immediate employment for a suitable candidate, to fill the position below:

    Secretarial Personnel (Office of Chairman)


    Job Description

    • To provide Secretariat and administrative practical supports with distinctive goals and objectives.
    • Ensuring transparency while monitoring confidentiality matters of the Chairman’s office.
    • To assist the office of Chairman by offering sound and trusted advice on secretariat and administrative issues, and identifying nuances associated with issues under consideration.
    • Roles and Responsibilities
    • Provide meeting support (i.e. assisting the chair to develop agendas, collate and circulate papers, prepare and circulate minutes, etc.)
    • Keep records (i.e. minutes, deeds, constitutions, terms of reference, etc.) including establishing and maintaining document management systems.
    • Answering calls, taking messages and handling correspondence
    • Assist in maintaining diaries and arranging appointments for the CEO.
    • Typing, preparing and collating reports.
    • Filing of confidential documents.
    • Organizing and servicing meetings (producing agendas and taking minutes).
    • Managing databases.
    • Prioritizing workloads and maintaining effective project management.
    • Organize meetings including all logistics (i.e. travel, accommodation, catering, venue booking, etc.).
    • Implementing new procedures and administrative systems.
    • Liaising with relevant organizations and clients.
    • Coordinating mail-shots and similar publicity tasks
    • Logging or processing bills or expenses.


    • A minimum of HND/B.Sc. in Secretariat Studies, Office Management and other Business Administrative course.
    • Well conversant with Office application.
    • Relevant Professional qualification will be added advantage.
    • Minimum of 3 years’ experience in a reputable organization.
    • Below 30 years


    • Good communication, customer service and relationship-building skills
    • Team working skills
    • Organization and time management skills
    • Attention to detail
    • Negotiation skills
    • Assertiveness
    • Flexibility
    • Tact, discretion and diplomacy
    • Highly proactive and initiative.

    Method of Application

    Applicants should send their CV's and Application Letter to: with the position applied for as the Subject of the email.

    Note: Only Shortlisted candidate will be reached.

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