The onboarding process is the opportunity you have to win the heart of your new employee. It is like a first date, which will require you to do something to impress your new employee. What will you do?
Employee onboarding is the first impression a new hire has as an official member of your company. Many companies put in more effort and spend more money to get the best talents, but put in little or no effort in onboarding new hires.
Research reveals that 69% of employees are more likely to stay with a company for three years if they experienced great onboarding. (SHRM, 2017)
A successful employee onboarding leads to higher job performance, which in turn facilitates employee satisfaction and retention. A comprehensive employee onboarding is a great way to put both you and the employee on a success track.
Research also reveals that 54% of companies with onboarding programs reported higher employee engagement. (SHRM, 2017)
To help you onboard your new hire successfully, we have put together a comprehensive employee onboarding checklist to ensure you do not leave out any important task.
This stage happens before the new employee’s first day at the office. This stage of the onboarding process is important because it allows you to prepare the office and your existing employees to create a good first impression.
Sending your new employee an email before they show up at the office helps them stay engaged, and gives them an idea of what they should expect on their first day.
Your new hire welcome email should include the following:
You can also attach documents or links to other important information like:
Remember to send an email to your existing employees to let them know that a new employee will be joining the team. This email should include only basic information like:
Before your new employee shows up at the office, you have to ensure you put some things in place to ensure the employee starts work on the right foot. Here is the list of things you can do:
Your new employee first day at work is a big day for both you and your new hire. Therefore, you would want to leave your new employee with the best first impression of your company. You can follow these steps to organize your new employee first day at work:
Arrange someone to take your employee to his or her office to help your new hire settle in:
Let your new hire meetup with your HR person/team to go over the following:
Let your CEO meet with your new employee to learn about:
Let your new employee meet with their manager/team lead, who will:
Dedicate one hour of your new employee’s day to organize a team meeting with previous employees. You can gather different teams to meet with the new employee in a casual meeting over coffee or cookies.
You can also have different teams/team members take the new employee out for lunch. This can serve as an informal way of letting your employees bond.
During the new employee's first week on the job, the employee will need all the support they can get to learn the basics of their new role and the company culture.
During the first month on the job for your new, help him/her to develop, learn about your company, and build great relationships with other employees.
Here is how you can help them develop:
By this time, your new employee should have settled in and gotten used to the company’s operations and culture. However, you need to watch him/her by:
At this stage, your new employee has gotten used to his/her role, but you have to still monitor the person to ensure that they go about their activities and daily task without hindrance. You can do this by:
An onboarding checklist is simply a document that outlines the different steps to prepare a new employee for success in a company/organization. The employee checklist helps the HR/manager ensure that all the preparation steps are followed without leaving anything out.
The length of an employee onboarding checklist depends on the role and the company’s hiring process. However, the employee onboarding checklist should cover everything from new employee orientation to helping the new employee get used to their role and the company.
An effective onboarding process will help your new employee(s) feel valued and at the same time help the employee understand his/her role, which will in turn increase productivity.
You measure the effectiveness of your employee onboarding with the following metrics:
Getting a new hire to join your company requires a lot, which is why you need to create an effective onboarding system that will bring out the best in your new hire. Your recruitment hassle is not yet over until you can get your new hire to settle in perfectly.
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