Secretary/Receptionist at African Development Bank - AfDB

Under the overall administrative authority of the Resident Representative, MZFO and the day to day direct supervision of the Finance and Administration Officer, the main responsibilities of the Secretary/Receptionist will be the following:

• Providing general secretarial assistance to the Office, Field Staff and visiting Missions as well as providing back up to Secretary to the Resident Representative.
• Receiving visitors, responding to routine requests for information, receiving and screening all correspondences and distributing them to various offices.
•  Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
• Being accountable for the smooth operation of the office work, support work and related systems within the Office by organizing and coordinating workflow.
• Contributing to the organization of MZFO events and ceremonies;
• Supporting office administration activities including management of stationery and consumables stores, processing of missions in the system and travel booking.
• Ensuring quality of documents requiring the Resident Representative and other Staff’s approval and/or signature;
• Performing any other duties reasonably requested by the Resident Representative and other Staff in the Field Office.

Including desirable skills, knowledge and experience

• At least a Bachelor’s degree or its university equivalent in Business Administration or other related field; or Matric Certificate or Advanced Level Certificate plus four(4) years further study in professional secretarial and office management or public relations qualifications.
• A minimum of four (4) years of relevant professional experience and holding a similar position in an international Organisation.
• Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems; Knowledge of SAP is desirable.
• Good filling and organizational skills;
• Good interpersonal and verbal communication skills;
• Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
• Strong written and verbal communication skills in English and Portuguese with a good knowledge of the French language.