Job Vacancies at Plan International

ROLE PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 85 years, and are now active in over 80 countries.

From time-to-time Plan International Country Offices require expertise in a specific area – perhaps deep technical expertise to develop a new project, support in improving grants management or OD support for a complex change project. There is also a requirement to identify and deploy people quickly when an emergency occurs.

Plan International is developing a more coordinated approach to how it provides short-term support to country offices, aiming to harness the knowledge, skills and experience of our global network in a more efficient and effective way. A new role of Deployment Manager has been created to co-ordinate this support, including managing the DRM roster for emergencies.

The postholder will identify country office resource requirements, create a single resourcing plan and manage the implementation of the plan, including optimising staff utilisation, managing the recharging process and communicating the schedule to staff, so each team member knows exactly what they are working on and when

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Experience of DRM roster management and / or resource management in a global organisation at management level, and of driving innovations or improvements
• Experience of statistical modelling and analysis, and of using analysis to derive insights and drive decisions and actions
• Experience of navigating organizational complexity, including structures and decision-making processes, and of influencing others to deliver results
• Strong project management experience
• Knowledge of the INGO environment, ideally in relation to both humanitarian and development contexts.
• Ideally, experience of working in the global south
• Superb interpersonal skills - the ability to collaborate with teams both inside and outside the organisation and to build trust across different cultures and geographies.
• Strong financial understanding and budget management.
• Understanding of the use of IT systems in DRM roster management / resource management, and the ability to work with IT specialists on system development/ enhancements
• Be humble, appreciative and solutions orientated.
• Models Plan International’s values, behaviours and feminist leadership principles
• Strong rational and emotional intelligence, with resilience in the face of pushback and resistance to new ideas and ways of doing things.
• Ideally, proficient in a language or languages other than English – especially French, Spanish, Arabic.

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The Person

 The ideal candidate will have experience in DRM roster management and/or resource management in a global organisation at an administrative level, and in driving innovations or improvements. Experienced in statistical modeling and analysis, and in using analysis to derive insights and drive decisions and actions. Understanding of the use of IT systems in DRM roster management/resource management and ability to work with IT specialists on system development/enhancements. Experience of navigating organizational complexity., including structures and decision-making processes, and influencing others to deliver results. Knowledge of INGO environments, ideally in relation to both humanitarian and development contexts. Proficient in a language or languages other than English – especially French, Spanish, and Arabic.

ACCOUNTABILITIES

• Manage the roster email account and record all requests for surge capacity support
• Support the deployment process for surge staff, with a particular focus on the Ukraine response.
• Liaison with Plan Internationals travel agent, ensuring flights and hotels are booked quickly and in line with our policies and procedures. This may require out of hours work due to the urgency of travel for many positions.
• Maintaining a deployment tracker for all deployments to the Ukraine crisis.
• Developing regular deployment reports; analysing deployments by sex, technical area, location etc.
• Preparing all paperwork for staff deploying to the Ukraine crisis.
• Provide all staff deploying with key induction material, ensuring mandatory trainings have been completed in advance of travel.
• Supporting the advertisement of the roster, and screening applications to ensure we have a strong pool of internal and external roster members.
• Maintain visibility of roster requests within the organisation and work with the deployment manager to identify appropriate staff who can deploy.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Demonstrated experience in administration
• Strong IT skills, particularly Microsoft applications
• Proven experience of working on HR processes
• Ability to solve problems
• Strong communication skills
• Ability to manage multiple priorities with short deadlines

Desirable

• Demonstrable knowledge of humanitarian ways of working