Jobs at iRecruiters Africa Limited

Job Summary:

Our client is currently seeking to hire a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. He/she will be responsible for managing the MDs daily Operations, Project and Business management.

The ideal candidates for this role must be highly intelligent and self-managed with strong interest in Technology and digitally savvy.

Job Responsibilities:

• Performs diversified strategic business function for the MD.
• Drafts confidential correspondence, edits documents, projects management and performs other administrative duties.
• Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
• Interprets and relays company policy information; keeps MD informed of any deviation on items requiring personal attention.
• Maintains office supplies and initiates requisitions.
• Serves as a liaison between the MD and visitors as required; reviews, requests, schedules appointments and meetings and resolves problems.
• Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary.
• Copying, scanning, and faxing documents, as well as taking notes.
• Perform extensive business research and analysis.

Key Requirements:

• BSc degree in Mass Communication, Business Administration, Law or any related field.
• 3-5 years’ cognate experience working with top executives.
• Excellent written and verbal communication skills.
• Itinerary management experience and confidentiality.
• Time management and organizational skills.
• Confident working with all levels of management.
• Good understanding of frequently used computer software and programs (Microsoft Office etc.)
• Ability to pay attention to detail and multitask.

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Job Objective:

The Company is seeking to hire an effective Finance Administrator who will support the team in financial and administrative tasks. The financial administrator will be responsible for managing, tracking, and reporting on financial management and government compliance remission such as VAT, PAYEE, and tracking activities implemented under its administration while working closely with HR.

Key Responsibilities

• Prepare and process all accounting transactions such as disbursement, cash receipts, credit control, project funds reconciliation, booking, and other related activities according to the organizations policies and procedures.
• Ensure timely submission of monthly activities such as pay slips, VAT, PAYE, general ledger reconciliation, preparation of bank reconciliation statements, financial statement reports, preparation of staff payroll, and inventory management.
• Ensure prompt project funds release, and reconciliation and present a report at the post-project debrief.
• Maintain accurate records of cash withdrawals and deposits.
• Ensure credit control is done on all projects.
• Lead interactions with external vendors
• Ensure efficient payments and disbursements according to approved policies and procedures.
• Provide highly resourceful administrative, logistical, and procurement support to the team, including payment to events vendors, travel transportation, logistics, and accommodation arrangements for the team on ongoing operations.
• Ensure there is budget compliance, prepare budget, and assist project teams with compiling, managing, monitoring, and tracking budget [e. g organizing invoices, cheques, and other financials] and preparing monthly, quarterly, and yearly financial reports.
• Organize the office layout, order office stationery, equipment, supplies, internet, electricity, etc.
• Organize and maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies and processes.
• Organize office operations and procedures
• Manage contract and price negotiations with office vendors, service providers, and office leases.
• Address employees’ queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, security services, etc.

Requirements

• HND / B.Sc. in Accounting, Finance, and Business Administration or any related discipline
• 2-3 years of work experience as an Accountant with oversight on admin functions in a well-structured establishment.
• Hands-on experience with accounting software such as QuickBooks, Sage, etc.
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Ability to provide backup support for other administrative positions
• Time management and organization skills
• Strong team player with solid communication skills
• High level of integrity and ability to handle confidential information