Rehabilitation Manager at Chemonics International

The Rehabilitation Fund Manager will support the rehabilitation and technical procurement processes for LUWASH and will assist the component lead with the overall management, planning, budgeting, and implementation of the Rehabilitation Fund and it’s works including management of construction contracts.

The Rehabilitation Fund Manager will be responsible to monitor and evaluate the construction contract agreements of the Fund works for compliance with the approved plans and contract agreement documents of the project including ascertaining the quality control and quality assurance of the construction projects based on approved construction plans and design in compliance with USAID rules and regulations, Chemonics policies and procedures, and local or U.S. government laws.

S/he will support the Procurement Specialist with developing criteria for the procurement of goods and services throughout the life of the project. S/he will work with private sector actors, government counterparts, and occasionally USAID to ensure that the Rehabilitation Fund plan and activities are properly executed in line with the goals of the project.

Reporting

The Rehabilitation Fund Manager reports to the Deputy Chief of Party or as assigned.

Specific Duties and Responsibilities:

• Construction Works: Preliminaries and Completion Activities
  • Lead in organizing and facilitating the review of new proposals in case of needs for supplementary activities during the construction.
  • Provide sound technical advice for the best value for money and most advantageous proposals on costs related to the actual construction.
  • Maintain relevant construction records, prepare interim reports until final construction and handover of these reports.
  • Facilitate the handover process of the completed construction project including handover documents that will include, but not limited to, legal papers and policies for the maintenance of the constructed infrastructure(s).
  • Assist in the organization of the inauguration ceremony of the completed construction project with high level key officials.
• Construction Supervision Manual for Quality Control System
  • Develop a Construction Supervision Manual and Forms during actual construction activities delineating a consistent, comprehensive and uniform system of quality assurance and quality control for the components, including but not limited to systems of checks and reviews, description of type, frequency and procedures of on-site as well as laboratory tests and inspections, etc., that will be enforced during construction to ensure highest standards of quality.
  • Develop a quick evaluation of the construction activities (prepare a checklist) prior completion of the construction using the construction supervision manual and provide impressions and summary report for submission to USAID that highlights overall compliance of construction activities based on the construction supervision manual developed.
• Monitoring and Supervision Reports
  • Provide necessary technical support in project management, including risk management, cost control, scheduling, monitoring and reporting of the construction.
  • Support the review and update specification of works, develop guidelines for quality assurance and quality control system for the smooth implementation of the construction project’s components.
  • Develop daily and weekly monitoring checklists for the construction.
  • Support the undertaking of supervision during construction and delivery of construction materials that involves inspection and checks during and after construction activities namely: review of construction plans, designs and schemes; coordination of construction contractor’s activities; and other related tasks.
  • Organize and facilitate a regular monthly meeting with the construction contractors.
• Support to Procurement Specialist
  • Support the LUWASH Procurement Specialist for all Rehabilitation Fund procurement and participate in preparing RFPs/RFQs, vendor selection, tenders, purchase orders, and negotiation of awards for services and commodities, as well as maintaining the project’s inventory and inventory disposition procedures.
  • Maintain tracking of all construction works procurement underway or planned to assure accurate and timely sharing of key timelines to senior management.
  • Lead the procurement technical evaluation committee for all Rehabilitation Fund procurement and carry out bid evaluation, prepare summary reports based on award recommendation for review and approval.
  • Ensure that procurement activities are carried out in accordance with contractual requirements, including contract-related regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g., FAR and AIDAR)
  • Monitor contracts and purchase orders issued to vendors to ensure that all awards are delivered according to specification, within the agreed delivery period and follow-up as necessary to ensure compliance with terms and conditions.
  • Assist in the inspection of all deliveries of materials and complete the necessary payment documents upon satisfactory deliveries.
  • Support the procurement specialist in the prequalification process of suppliers ensuring regular updates to the vendor database with the objective of promoting a more transparent and competitive procurement process.
  • Assist Component lead in development and management of a rigorous rehabilitation fund plan to guide efforts to support the rehabilitation of critical infrastructure to improve availability and access to water.

Reporting

The Rehabilitation Fund Manager is expected to deliver during the contract duration the following outputs:

• Monthly Construction Progress Report.
• Monthly Narrative Report of the Construction Work.
• Minutes of Regular Meeting with Contractor and Partners.
• Quarterly Progress Report of the Construction Work.
• Annual Progress Report of the Construction Work.

Duration

This is a long-term assignment. The expected duration is at least one year.

Preferred Skills/ Qualifications:

• Bachelor’s degree or equivalent experience in Civil Engineering or engineering works, or Project Management, Procurement, or other relevant fields in the engineering space.
• Minimum of six (6) years of demonstrated experience in technical engineering documentation for construction contract management including experience in managing and supervising medium to large-scale construction works in the public and/or private sector.
• Demonstrable knowledge of USAID rules and regulations surrounding procurements such as evaluating proposals, awarding, and managing procurements.
• Experience managing engineering-focused rehabilitation work for WASH activities.
• Strong interpersonal skills, organizational, and prioritization skills.
• Excellent team player with strong ability to work with culturally diverse staff.
• Knowledge of Nigeria’s, and Lagos’ in particular, operating environment.
• Fluency in English (written and spoken) required.