Recruitment and Administrative Officer at Smart Partners

Job Summary

• As a Recruiter with full cycle recruiting experience for both Internal roles and External roles, from talent sourcing and attracting candidates to interviewing and hiring great employees.
• This role has the ultimate responsibility for finding potential employees for the company they are employed by and ensuring that the company attracts, hire and retain the best employees, while growing a strong talent pipeline.
• As an Administrative Officer, you are expected to provide leadership support and keep the office running smoothly and efficiently.
• In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.
• You are expected to be committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance.
• You should be adaptable, proactive, supportive, and detail-oriented.

Responsibilities

• Designing and implementing the overall recruiting strategy.
• Identifying future hiring needs and developing job descriptions and specifications.
• Providing recruitment reports to team managers.
• Keeping up-to-date on current employment legislation and regulations and enforcing them within the company.
• Managing internship programs.
• Collaborating with department managers to compile a consistent list of requirements.
• Sourcing and attracting candidates by using databases, social media etc.
• Conducting interviews and filtering candidates for open positions.
• Develop and update job descriptions and job specifications.
• Perform job and task analysis to document job requirements and objectives
• Prepare recruitment materials and post jobs to appropriate job board, social media platforms etc.
• Source and recruit candidates by using databases, social media, referrals, etc.
• Screen candidates resumes and job applications.
• Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule.
• Assess applicants’relevant knowledge, skills, soft skills,experience and aptitudes.
• Onboard new employees in order to become fully integrated.
• Monitor and apply HR recruiting best practices.
• Provide analytical and well documented recruiting reports to the rest of the team.
• Arranging and organizing both internal and external events.
• Act as a point of contact and build influential candidate relationships during the selection process
• Possibly managing and maintain the company social media accounts.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, efficiency and reduce costs.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Preparing documents, presentation materials, facilities for meetings and if necessary, making travel plans.
• Making necessary payment, internal or external.

Requirements

• B.Sc in Human Resources Management or similar field.
• 2 to 3 years proven work experience as a Recruiter (either an in-house recruiter or a staffing agency recruiter).
• Solid ability to conduct different types of interviews (structured, competency-based, stress etc.)
• Hands on experience with various selection processes and database (Video interview,Phone interviewing, reference check etc.)
• Excellent use of Ms. Word, Ms. Excel, etc.
• Excellent mail communication skill and use of Ms. Outlook.
• Excellent use of Google Forms, Google Sheets, Google Docs, etc.
• Ability to organize skills assessment centers (in tray activities, work samples, psychometric and IQ/EQ tests, etc.)
• Familiarity with HR databases, Applicant Tracking Systems (ATS) and Candidate Management Systems (CMS).
• Hands-on experience with recruiting software, as well as Human Resource Information Systems (HRIS) or Human Resource Management Systems (HRMS).
• Excellent verbal and written communication and interpersonal skills.
• Strong decision-making skills.
• Familiarity with office technology and equipment, including computers, scanners, printers, phone systems, etc.
• Understanding of basic accounting principles, bookkeeping and software.
• Excellent problem-solving skills.
• Critical thinking skills
• Team works and collaboration skills
• Adaptability skills
• Good work ethic
• Project management skills.