Procurement Services Associate, GS-6 at UNICEF

How can you make a difference?

Under the supervision of the Procurement Services Manager, the Procurement Services Associate performs highly skilled, technical work in support to the government’s immunization programme supply chain, including coordination with UNICEF SD, partners, Health Section, and the government through with proactive monitoring of UNICEF-managed shipments that are consigned to the government. This work frequently requires the evaluation of complex situations and adaptation of procedures and processes to resolve such cases. This is a senior GS level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience.

The function is characterized as highly independent and provides opportunities for Associates to lead and carry out responsibilities for upstream planning (forecasting, financing, ordering) and logistics (planning, monitoring, reconciliation), as well as provide input into the design and development of improved supply chain tools and services.

Key functions, accountabilities, and related duties/tasks

• Support to supply planning process and its execution
• Liaise with relevant sections and the government to ensure the supply plan is in place and collated according to government needs.
• Ensure forecasts and supply plans are well documented, stored and monitored for proper execution.
• Support to programme colleagues and the government in the issuance of procurement transactions
• Interact with relevant sections and the government in the preparation and issuance of appropriate documents, such as Procurement Requests, Cost Estimates and Purchase Orders.
• Undertake reconciliation and adjustments of expenditures, recording updates to Forecasts, Decision Letters, and Invoices.
• Monitor key Supply Chain Transactions
• Work with government and UNICEF SD to track payments available for procurement.
• Liaise with UNICEF SD to track status of Cost Estimates, procurements, and Statements of Account balance reconciliation.
• Liaise with UNICEF SD to track status of Purchase Orders, release dates, and planned shipments.
• Maintain contacts with Freight Forwarders to track incoming shipments and record key data.
• Ensure government capacity to receive shipments per schedule.
• Support in knowledge management and capacity building of both UNICEF colleagues, government, and implementing partners
• Support capacity development activities to colleagues and government partners related to performance monitoring, good procurement and logistic practices.
• Prepare training materials and participate in exercises pertaining to supply and logistics chain value system.
• Perform any other duties in relations to procurement services activities or scope of works as may be assigned by the supervisor or the management.

To qualify as an advocate for every child you will have

Education:

• Completion of university education in a relevant field.
• Experience: A minimum of 6 years of progressively responsible and relevant supply chain operations experience is required.
• Language Requirements: Fluency in English and in the local language of the duty station required.

Skills:

• Advanced experience with MS Excel
• Experience using other tools, such as MS Word, PowerPoint and UNICEF office tools, such as SharePoint.
• Ability to use supply related modules within UNICEF ERP system, such as the Supply Chain Dashboard.
• Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
• Ability to establish priorities and plan his/her own work.
• Preferred to have knowledge of the Procurement Services function process from Forecast through Cost Estimates, Purchase Orders, and Funds Utilization.
• Preferred to have Experience with the Nigerian immunization supply chain environment, customs clearance and regulatory requirements