Payable Accountant at DO.II Designs Limited

Job Summary

• The successful candidate plays a critical role in managing and maintaining the company's accounts payable function.
• This involves ensuring that all financial obligations to suppliers, vendors, and creditors are met accurately and on time.
• You will be responsible for processing invoices, reconciling accounts, and assisting in financial reporting.

KEY RESPONSIBILITY AREAS

• Receive, review, and process invoices from suppliers and vendors.
• Verify the accuracy of invoices, including quantities, prices, and payment terms.
• Ensure all invoices are properly authorized for payment.
• Code and allocate expenses to appropriate accounts and expense head.
• Prepare and schedule payments to suppliers, taking into account payment terms and cash flow considerations.
• Monitor payment deadlines and ensure timely payments to avoid late fees and maintain good vendor relationships.
• Reconcile supplier statements with accounts payable records to resolve discrepancies.
• Investigate and resolve invoice discrepancies and disputes with suppliers.
• Maintain accurate records of accounts payable transactions.
• Monitor and track company expenses, ensuring they are within budgetary limits.
• Assist in the preparation of monthly, quarterly, and annual financial reports related to accounts payable.
• Respond to vendor inquiries and resolve payment-related issues promptly.
• Negotiate payment terms and discounts with vendors, when possible.
• Ensure compliance with company policies and relevant accounting standards.
• Stay informed about changes in tax laws and regulations related to accounts payable.
• Assist in the preparation of tax-related documentation
• Maintain organized and accurate records of all accounts payable transactions, invoices, and payments.
• Prepare and file relevant financial documents for auditing purposes.
• Execute other tasks as assigned from time to time by the Head, finance & Accounts.

REQUIREMENTS AND QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 3years proven experience as an Accounts Payable Officer or Accountant, preferably in a manufacturing setting.
• Strong understanding of accounting principles and practices.
• Proficiency in using accounting software and Microsoft Office Suite (especially Excel).
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good communication and interpersonal skills.
• Knowledge of tax regulations related to accounts payable is a plus.
• Ability to work effectively in a team and meet deadlines.