Operations Intern at AfriLabs

Job Role & Person- Specification 

• AfriLabs is seeking to recruit an Operations intern to join our team and support the day-to-day activities of our Operations department.
• He/she will be responsible for planning, and coordinating employee logistics support operations to ensure the smooth running of the organisation’s processes.
• To be successful in this role, you should have strong analytical and numerical skills with the ability to pay attention to details. 

Responsibilities: 

• Assist with the planning, and organising the activities of the Operations department
• Contributing to the development of Operations department goals, objectives, and systems.
• Developing, revising, and recommending operational policies and procedures.
• Support in the development, updating and filing of all relevant logistics records
• Support physical meetings in the office by providing all necessary items needed for the meeting.
• Participating in administrative/operations staff meetings.
• Maintaining company directory and other organisational charts.
• Assist in the organization and analysis of RFQ’s for logistics & transportation services
• Verify the accuracy of inbound purchase orders and sales orders
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Negotiate rates and costs with vendors
• Provide logistical support to the department ensuring the smooth running of the Organisation.
• Support in the equipment maintenance requests and office moves.
• Support the department in making all necessary logistics arrangements and travel itineraries whilst preparing and filing travel authorizations.
• Develop and maintain a filing system while organising and scheduling appointments with admin software. 
• Plan and provide logistical support for travelling employees.

Required Skills, Qualifications & Abilities: 

Qualifications 

• A minimum qualification of the first degree in, Administration, Management, Accounting or Business equivalent.

Skills & Experience 

• Good knowledge in logistics management, planning and can manage time.
•  Knowledge of office and administrative practices and principles.
• Communication skills. Knowledge of the English language is compulsory in speaking, writing and listening/understanding.
• Should be able to multitask, be flexible, be hardworking and teachable.
• Administrative skills with information communications technology commonly used in office applications such as Microsoft Office programs, Google drive. 
• Ability to handle sensitive and confidential matters and respond as required.
• Skill in problem solving and decision-making
• Prior experience in the role for at least 1 year
• Ability to draft contracts, MoU, and other documents is an added advantage.
• Knowledge of the African innovation, technology and entrepreneurship space will be an added advantage.
• An understanding of the non-profit/development sector, including donor relations and management.
• Strong interpersonal skills and the ability to work effectively with others at all levels;
• Strategic thinking, particularly with regard to systems approaches and operational efficiency;
• Strong analytical organisational, coordination and communication skills;
• Ability to work in a multidisciplinary and multicultural environment
• Ability to find ways of pre-empting and solving problems.