Logistics Assistant at Premiere Urgence Internationale (PUI)

General Objective

• Under the supervision of the Logistics Officer, the Logistics Assistant performs or oversees repair/maintenance/building work within agreed deadlines.
• S/he will be responsible for the smooth running and prevention of the breakdown / deterioration of PUI equipment / installations / facilities, and for collecting, recording and archiving all related documents concerning procurement.

Responsibilities and Tasks

Equipment:

• Codify all PUI equipment according to PUI procedures
• Assist the Logistics Officer in recording all equipment in the Equipment follow-up sheet
• On a regular basis check that all equipment are working properly (water dispenser, printer, scanner…)
• Inform the line manager in case of equipment dysfunction
• Ensure that all the machine’s paper (printer, scanner) and water dispenser is full
• Assist the Logistics Officer in the equipment dispatch
• Assist the loading and unloading of goods/materials
• Control the generators’ fluids and inform his/her line manager in case of any problem
• Ensure the fueling of all generators or assist the guards
• Collect all internal request of stationery items from every department
• Supply stationery items requested to every department
• Inform his direct supervisor in the event of stationery stock replenishment.

Storage:

• Ensure the formal communication linked to the store within the base - stationeries and consumables
• Ensure that storage space is available at the base store
• Communicate all delays or variances in inbound/outbound freight to the line manager
• Express his / her needs for daily workers to the Logistic Officer
• Assist with monthly rolling stock takes and the annual stock take, reconciling inventory records with physical counts and sharing the monthly report to the Logistic Officer

Premises:

• Regularly inspect PUI’s premises to assess what work is necessary
• Inform his/her direct supervisor of any problems or breakdowns noticed in PUI’s premises
• Carry out maintenance and small repairs on PUI’s premises and infrastructures (base, stock, warehouse, health centre, etc.)
• Assist the Logistics Manager for making sure all premises have security equipment (fire extinguishers, sand buckets…)
• Ensure all doors have spare keys and store in the logistics keys cupboard.
• Ensure all wall have barbed wire and maintained in good state.
• Carry out interventions as indicated by his direct supervisor.
• Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a worker or specialized technician.
• Assist workers or specialized technicians if needed.