Front Desk Officer at Kloverharris Limited

Job Description

• Keep front desk tidy and presentable with all necessary material (newspapers, pens, forms, etc.)
• Answer inquiries and provide information to the public, customers, visitors, and other interested parties
• Handle administrative requests and queries from Management Staff
• Schedule appointments and maintain and update appointment calendars for the Managing Director and Chief Operating Officer
• Maintain contact lists, scan documents, develop and maintain a filing system
• Ensure that entire office areas, particularly front office, as well as other client(s) and staff areas are always kept clean and tidy and open for business at start of day
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Organize and co-ordinate company events e.g., Board meetings, TGIF, year-end parties
• Organize and book venues for various meetings and events when required
• Ensure all admin requests with facilities are logged and dealt with in a timely manner
• Demonstrate knowledge and competency in all administration business unit’s operational requirements as outlined in the Standard Operating Procedures (SOPs)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor Logbook, issue visitor badges
• Maintain a database of all contractors and vendors who supply and maintain the facility
• Maintain adequate supplies of office consumables and office supplies. Regular inventory & maintenance of re-order level