Executive Assistant at SENCE Nigeria

Duties and Responsibilities:

• Acting as the point of contact among executives, employees, clients and other external partners
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Carrying out research and providing extensive reports.
• Maintaining comprehensive and accurate records
• Managing information flow in a timely and accurate manner
• Organizing executive’s calendars and setting up meetings, including scheduling, sending reminders, prioritizing the most sensitive matters and arranging catering when necessary
• Formatting information for internal and external communication – memos, emails, presentations, reports
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Making travel and accommodation arrangements
• Taking minutes during meetings
• Screening and direct phone calls and distribute correspondence
• Performing other duties as required

Requirements

The requirements listed below are representative of the Knowledge, Skill and/or ability required to perform this job satisfactorily

• A degree from a recognized Institution
• Experience working as an Executive Assistant, Personal Assistant or similar role
• Extensive reasearch and report writing skills
• Meticulousness with keen attention to details
• Smart and able to take innitiative
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality