Contracts Administrator at Breeze Energy Limited

Main Functions

• Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls.
• Responsible for researching and analyzing existing contracts and making recommendations on various issues.
• Monitors and manages contract expiration dates.
• Works with moderate work direction and is skilled and knowledgeable to the position.

Key Responsibilities

• Create and amend Service Requests for Production Operations contract services providers that exist on Company’s SAP system.
• Create Service Entries for Production Operations contract agreements existing on Company’s SAP system.
• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Provide contract status reports to management for review.
• Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
• Provide support to Accounts Payable as required.
• Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
• Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
• Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.
• Creation/renewal, tracking and monitoring of vessel purchase orders
• Stewarding and monitoring of contract spend reports for marine vessels
• Prepare cabotage reports and send to NIMASA
• Steward monthly marine vessel utilization and prepare consolidated marine spreadsheet for NUIMS
• Steward marine NCDMB reviews and update NCCCs in conjunction with EMNC
• Steward MTCA validity and extension process
• Preparation of Bid Waivers, Requisition and NCP
• Vendors CCMG registration and administration
• Facilitation of OIMS Evaluation for vendors.

Skills and Qualifications

• Candidates should possess a Bachelor's Degree qualification with 5 years work experience.
• Microsoft Excel and other analysis tools
• Experience within a large corporation or complex organizational setting.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Experience of using SAP (or other) computerized maintenance management tools.
• Business and ethics compliance.
• Understanding of company expectations relating to controls, reporting and compliance
• Understanding and knowledge of the local country’s commercial environment, and the role of government and regulatory authorities.
• Ability to integrate security and community objectives into plans for Service Contracting.
• Budgetary reporting and analysis skills
• Solid written communication and reporting skills
• Maintenance and Reliability (M&R) processes
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multI-cultural environment
• Good Planning, execution and organizational skills
• Excellent computing skills
• Ability to work independently.