Administrative Executive at Global Profilers

Job Summary

• We are looking for a competent Administrator to provide administrative support to our oil and gas sector operations. The ideal candidate will be organized, detail-oriented, and capable of handling various administrative tasks in a fast-paced environment.

Key Responsibilities

• Provide general administrative support to the oil and gas sector team, including managing phone calls, emails, and correspondence.
• Assist in the preparation and coordination of meetings, conferences, and events related to oil and gas projects.
• Maintain and organize project documentation, including contracts, permits, and regulatory compliance records.
• Coordinate travel arrangements and accommodations for project team members and visitors.
• Assist in procurement by preparing purchase orders, tracking deliveries, and maintaining vendor relationships.
• Maintain inventory of office supplies and equipment for the oil and gas sector team.
• Assist in preparing reports, presentations, and other documents as needed.
• Collaborate with other departments, such as finance and HR, to ensure smooth operations and compliance with company policies and procedures.
• Support project managers and engineers with administrative tasks as required.
• Uphold confidentiality and discretion in handling sensitive information and documents related to oil and gas projects.

Qualifications

• Bachelor's Degree in Business Administration, Management, or a related field preferred.
• Previous experience in administrative roles, preferably in the oil and gas sector or a related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• Knowledge of procurement processes and documentation is preferred.
• Familiarity with oil and gas industry terminology and regulations is a plus.