Administration Assistant (Facilities and Guest House Management) G5 at World Food Programme (WFP)

KEY ACCOUNTABILITIES 

You will:

• Taking responsibility for the day-to-day inspection of WFP Guesthouses in Maiduguri and the accommodation space in terms of standards, cleanliness and that hygiene and sanitation standards are always met.
• Follow up on booking requests and check-in/out of guests and residents; ensuring rooms are in prime condition for habitation and Guest room items are not missing after guests check out.
• Supervise the Guesthouses and office staff including kitchen helpers and outsourced housekeepers, and technicians within the premises to ensure efficiency cost-effectiveness and timeliness of operation and services.
• Ensure regular supply of diesel for generators and restocking at agreed 50% reorder. Carry out the monthly fuel reconciliation and reporting. 
• In close coordination with outsourced facilities management service provider, ensure, monitor, and report on daily maintenance of all generators, ACs, lights and related fixtures in the Guesthouses, office, and warehouse.
• Actively participate in the identification of facilities equipment need and maintenance of such equipment.
• Take responsibility for verification of daily attendance records and physical presence of outsourced company staff.
• Take care of the recording of inventory, disposal, and transfer of Guesthouses assets.
• Actively participate in the Annual Physical Count and Asset Reconciliation exercise.
• Support the area office Admin unit related tasks.
• Perform other related duties as designated by the Admin Officer/Head of administration.

QUALIFICATIONS AND KEY REQUIREMENTS

Education:

You have:

• Completion of secondary school education. A first university degree in Facilities Management/ Business Administration/ Hospitality or any related functional areas is desirable.

Experience:

• Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Integrity, Dependability, Effective communication, teamwork, willingness to learn.

Languages:

• Fluency in both oral and written communication in English

MORE ABOUT YOU

You have broad knowledge in:

• Facility operations, maintenance, and safety protocols
•  Knowledge of budgeting, personnel management, and regulatory compliance can be essential for effective facility management.