Admin and Procurement Manager at Engie Africa

Job Purpose/Mission

• To lead, manage and coordinate administrative and procurement functions and ensure that the office administration runs effectively and procurement management is cost effective.

Key Areas of Responsibilities:

• Supervision of Admin department in general
• Automate the monitoring of various activities and contracts (Service / Maintenance)
• Provide reports to management on regular basis on the activities managed and cost cutting initiatives.
• Monitor, supervise and ensure safety measures are incorporated into all business office development
• Co-ordination and management of all administrative issues like hygiene, stationeries, & welfare
• Supervise all maintenance activities and maintain a regular schedule of maintenance
• Establish the SLAs for all service providers and suppliers and monitor its compliance.
• Ensure insurance policy is adhered to at all premises and premium charges paid promptly
• Ensure adequate records of fleet management/movement, and put in place policies/structures to guard against abuse
• Proper management and efficient utilization of stores
• Deliver all admin services in the most efficient manner to facilitate the functions of other departments
• Ensure administration staffs are trained on best practices in their roles
• Other duties as assigned
• Cost savings where ever possible by negotiating and identifying proper vendors.
• Preparation of purchase proposals for equipments

We believe that great managers:

• Deliver ambitious results: As a high-performing and accountable leader, you create an enabling environment for effective action and bold decision which contribute to successful delivery of results.
• Act with integrity: As an ethical leader you are honest, respectful, objective, and transparent. You create and build upon a foundation of trust and openness.
• Inspire and mentor the team: As an inspirational leader you walk the talk. You empower and coach your team with trust and humility.
• Are accessible: as an accessible leader, you develop and maintain deep connections with stakeholders through approachability and active listening.
• Ensure diversity and inclusion: as an inclusive leader, you ensure diversity and foster a sense of belonging.

Experience

• Experience in financial analysis and decision making
• At least 7 years’ working experience in administration with proven knowledge on procurement procedures and processes
• Experience in managing contracts with various vendors and ensuring the SLA is adhered too
• Excellent computer skills
• Good communication skills (both written and verbal)
• Self-motivated with the ability to meet project deadlines

Qualifications

• Hold a Diploma / Degree in Business / Administration

Language(s):

• English
• French or Portuguese is a plus