Accounts Payable Officer at R-Jolad Hospital

Performance Responsibilities

• Ensure the prompt and accurate processing of invoices, verifying their accuracy and completeness.
• Meet established deadlines for invoice entry to support timely payment processing.
• Code and classify invoices based on appropriate expense categories, departments, and cost centers.
• Maintain consistency and accuracy in coding practices to facilitate proper financial reporting.
• Regularly reconcile vendor statements with accounts payable records to ensure accuracy and completeness.
• Investigate and resolve any discrepancies identified during the reconciliation process.
• Review and process employee expense reports in adherence to reimbursement policies.
• Generate regular reports on accounts payable activities, including aging reports and cash flow projections.
• Assist in both internal and external audits related to accounts payable, providing necessary documentation and information.
• Prioritize tasks to meet established deadlines for month-end, quarterend, and year-end closing activities.

Quality Assurance

• Confirm that invoices undergo the necessary approval processes before payment, adhering to internal control procedures.
• Ensure compliance with the hospital’s approval hierarchy.
• Validate the accuracy of payment amounts and details before processing.
• Implement dual controls or review processes to minimize payment errors.
• Maintain meticulous records of all accounts payable transactions, including invoices, payments, and approvals.
• Facilitate easy retrieval of documentation for audits and reviews.
• Ensure that accounts payable processes align with regulatory requirements.

Qualification & Competencies

• Bachelor’s degree in finance, Accounting, or related field (preferred).
• Proven experience in accounts payable or a similar finance role.
• Knowledge of accounting principles and regulatory standards.
• Proficient in the use of accounting software and Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective communication and interpersonal abilities.
• Ability to work independently and as part of a team