Office Administrator / Receptionist at Neveah Limited

Brief Job Overview

• We seek to hire a qualified, innovative, and pragmatic Office Administrator/ Receptionist for our Aluminum and Copper Ingots Manufacturing Plant.
• The Factory, which is based in Mowe [Lagos-Ibadan Express Way], Ogun state will primarily recycle a broad range of scrap materials and convert them to usable Aluminum and Copper Ingots for different manufacturing purposes.
• We are looking for an Office Administrator/ Receptionist who is responsible for scheduling various meetings between employees and clients and often manages the meeting room schedule as well.
• Office Administrators will usually perform basic bookkeeping tasks, like tracking invoices, taking care of accounts receivable, and tracking the office’s overall budget.
• They’ll also make purchases for the office like supplies, furniture, and other necessary equipment.

Responsibilities
The ideal candidate will (but is not limited to):

• Actively engage and support an enabling work environment for all staff at the Sagamu aluminum recycling plant.
• Maintain an organized filing system for Neveah’s corporate documents and export documents.
• Make travel arrangements for staff.
• Raise request for payment request memo for all admin-related expenses.
• Schedule and organize virtual external meetings, and physical, virtual internal meetings.
• Preparing minutes of meetings and other weekly reports as may be required.
• Develop a budget for activities.
• Process AWB for dispatch of parcels and receive incoming parcels.
• Ensure the prompt renewal of licenses and certificates.
• Ensure the day-to-day running of the office and stock up on office supplies.
• Receiving and responding to correspondences.
• Managing information flow in a timely and accurate manner.
• Provide clerical support to management staff.
• Supervise and coordinate office supply inventory.
• Screen and direct phone calls coming into the front desk phone from visitors/enquirers.
• Make travel and accommodation arrangements for senior executives and other team members and prepare expense reports.
• Liaise with the office administrator at the head office for collaboration on team tasks. E.g. executive trip, meeting, and accommodation arrangements to both locations.
• Welcome guests with a smile and inform the unit or parties concerned.
• Assist line supervisor in the execution of administrative tasks.
• Other duties as may be assigned.

Qualifications

• Bachelor’s Degree in Business Administration, Hospitality or Tourism Management, Office Administration, or Communication Studies.
• Minimum of 3 years of work experience as an Administrative Officer, Front desk, Receptionist, or similar role.
• Must be tech-savvy.

Required Competence:

• Great communication skills (oral and written).
• Knowledge of Microsoft Office and other office management tools and applications.
• An analytical mind with strong attention to detail.
• Excellent time management and organizational skills.
• Great Interpersonal Skills.
• Comfortable handling confidential information.
• Multi-tasking skills, with the ability to prioritize tasks.