Vacancy in a Renowned Law Firm

Job Purpose

•     Enhances effectiveness by providing information-management support; representing the law firm to clients and others and also carry out administrative duties assigned from time to time.

Job Duties

•     Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
•     Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
•     Maintains calendar by planning and scheduling conferences and travel; recording and monitoring court appearance date.
•     Communicates and obtain information; following-up on delegated assignments; knowing when to act and when to refer matters to line manager.
•     Maintains client confidence by keeping client/attorney information confidential.
•     Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
•     Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
•     Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs etc.
•     Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
•     Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
•     Any other duties that may be assigned from time to time.

Qualification Experience

•     Must have background in Secretarial Studies (Bsc/HND), Must have a minimum of 2 3 years similar experience as a secretary to qualify for this vacancy.

Required skills

•     Good Communication skills, Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience -General, PC Proficiency, Internal Communications, Dependability, Professionalism, Client Relationships.