Log Assistant at Solidarites International (SI)

Description of the Position
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts

Monitor the administrative documents for all vehicles:

• Management of equipment/telecommunications
• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of Supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories

Human Resource Management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training

Profile Forsaken

• Studies: B.Sc in Economic, Management, Administration Supply, Social Science
• Experience: 2 years experience in similar position (NGO/Private or Public sector)
• Languages: English, Hausa and Kanuri
• IT: Microsoft Excel/Word
• Logistics related skills:  good knowledge supply chain management, store management, ICT skill
• Personal qualities: Honest, reliable, very good organization, resistance to stress, good interpersonal skill (communication), team player, capacity to delegate and manage, initiative and autonomy, capacity to prioritize.
• Management related skills