Administrative Assistant at a Multinational Oil and Gas Company - Maventeq Systems Limited

Job Responsibilities

• Ensure all assistance with secretarial activities for the CLIENT Management team.
• Organise and follow up Project Management team agenda as requested.
• Organise or give assistance for the organization of meetings and associated logistics (internal meetings /meetings with Partners / Contractors or special events).
• Receive/dispatch/register/manage information and correspondences.
• Assist in the organization of program for the arrival of newcomers and departures (assignment of offices, IST tools).
• Liaise with and assist the entity secretary in organisation of divisional activities (IST, PTS, PFS, VMS…).
• Support CLIENT managers as may be required in all administrative support activities.
• Provide Decentralized Buyer support services.
• Develop and maintain an invoice register for all TAS invoices. Participate in the checks and control of invoices.
• Flag issues or observations with invoices to the Secretary and Project Control and Services Engineer.
• Provide support to Project Control and Services Engineer with regards TAS contract administration.
• Provide assistance as IST correspondence for the entity

Job Requirements

• Experience of 5 -10 years in Office Administration or Project Management. Experience in Project domain would be an advantage.
• Proficiency in MS Office suite.
• Degree or Higher National Diploma in Secretarial Administration, Public Administration, or ICT.
• Languages: English is mandatory, French is an advantage

Job Context:

• Port Harcourt office.
• Standard office hours, 5 days a week.