Maintenance Officer at Synapse Services

Job Summary
The Job Holder oversees the following:

• Facility Management: The running of the Cleaning Division, Diesel, Water, and Electricity management, Internet, Stationaries and Kitchen Purchases. Overall management of the Facility Building and its interior.
• Supervisory Function: Oversee and line manage the following department, Cleaning department, Security department, Kitchen Section, logistic/Driving Department.
• Maintenance: Supervises Generator, Electrical, Plumbing and other related maintenance practices.

Core Job Functions
Cleaning:

• Manage the cleaning and hygiene of the facility.

Diesel:

• Procure diesel from cost and product effective supplier.
• Ensures the generator is filled up regularly and locked up with the measurement taken daily to confirm quantity and next purchase.
• Ensures the generator record book is completed each time diesel is purchased.

Water:

• Ensures the Facility always has water.  

Electricity:

• Ensures the Facility always has electricity
• Monitors the consumption rate

Kitchen purchases:

• Purchased food items should be monitored to ensure effectiveness.
• Check on store usage on weekly basis to ensure proper use
• Monitor use of gas cylinders to ensure both cylinders never run out at the same time.

Vehicle:

• Ensure accurate record of mileage, fuelling and servicing are kept by drivers.
• Monitor the quality and quantity of fuel purchased by drivers.

Generator:

• Monitor the use and maintenance of the Generator.
• Ensure record for maintenance are kept
• Electrical, Plumbing, Carpentry & other maintenance activities:
• Oversees the interior of the Facility and is charge of all repair and maintenance work required.
• Ensure all the repair works are done by qualified technicians.
• Waste Disposal
• Ensure waste are disposed properly and their bills paid either monthly or annually; to avoid backlog.

Procurement Duties:

• Process purchase requisitions / orders within purchasing Period.
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and maintain constructive and cooperative working relationships with colleagues and management
• Any other duty assigned to the Officer by the Management

Qualifications and Requirements

• Bachelor's Degree in any relevant course
• Minimum of 2 years’ experience as a maintenance /facility Officer
• Must have completed NYSC.
• Proficient in the use of Microsoft packages
• Attention to details
• Good negotiation skills
• Strong communication and interpersonal skill.
• Excellent relationship management.
• Proactive problem-solving approach
• Ability to work under pressure.
• High level of professionalism.
• Ability to maintain strict confidentiality.