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    • Office Administrator at a Fast Growing Firm

    Posted: Jan 17, 2020
    Deadline: Not specified
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    Office Administrator

    Description:

    • responsible for opening the office to the organization in the morning and closes the door at the end of the day.
    • manages the key organization (who has which key to which office) with an up-to-date administration
    • receives and welcomes all guests to the office in a friendly and heartily way
    • ensures the front office reception is well organized
    • answers and directs phone calls to the respective staff in a friendly way
    • answers incoming inquiries by phone and email with a friendly tone and a right attitude
    • issues pass and signs in visitors to the office
    • writes minutes during meetings
    • maintains a system for recording the use of expenses and petty cash
    • directs visitors to the appropriate destination i.e. meeting/board room or a particular office room
    • discharges visitors who are leaving the office
    • coordinates and schedules travel meetings and appointments for senior officials
    • ensures regular cleaning of the office by the cleaners and proper maintenance of the work
    • environment.
    • maintains accurate and up-to-date staff contact lists
    • receives, sorts and directs all incoming and outgoing mails to the company
    • dispatches incoming mails to the contact points promptly
    • photocopies and collates paper and mailings
    • ensures all office equipment is in good working order
    • organizes stationery orders, office supplies and ensures there is sufficient stock without overstocking
    • makes necessary arrangements for the procurement of consumable water, beverages, coffees, etc.
    • generates a list for all requirements and orders the needs after approval of the HRO
    • follows up on orders to ensure timely delivery
    • reconciles monthly utility statements

    Method of Application

    Applicants should send CVs to boshumanresource@gmail.com

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