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  • Posted: Dec 9, 2019
    Deadline: Dec 12, 2019
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    Our vision Since 1993, as the second French NGO, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. Our values Independent, private and nonprofit, French NGO ACTED (operating...
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    Field Officer - AGORA

    About AGORA
    AGORA is a joint initiative of ACTED and IMPACT Initiatives, founded in 2016. AGORA promotes efficient, inclusive and integrated local planning, aid response and service delivery in contexts of crisis through applying settlement-based processes and tools. AGORA enables more efficient and tailored aid responses to support the recovery and stabilization of crisis-affected communities, contributing to meet their humanitarian needs, whilst promoting the re-establishment of local services and supporting local governance actors.

    AGORA promotes multi-sectoral, settlement-based aid planning and implementation, structured around partnerships between local, national and international stakeholders. AGORA's core activities include area-based needs and capacity assessments, evidence-based local planning, as well as support to area-based coordination mechanisms institutional cooperation and tailor-made capacity strengthening for local institutional actors.

    The project Response to Resilience is being performed by a consortium of IRC, ACTED, and IMPACT. Based on the information delivered by IMPACT, ACTED and IRC will design their project activities. Those activities involve Community forums on the neighborhood level & city level, capacity development for decision makers & first responders, and resilience plans for the three targeted neighborhoods. In the framework of the project, IMPACT, through its initiative AGORA, will realize an area-based assessment in 3 target neighborhoods in Maiduguri. Household quantitative surveys with residents (hosts communities and IDPs), focus group discussions (FGDs) and key informant interviews (KIIs) with service providers will be conducted during the assessment.

    In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs. AGORA a joint initiative of ACTED and IMPACT Initiatives is therefore looking for a Field officer to support its mission in Maiduguri.

    Functions
    The AGORA Field Officer will be responsible for:

    • AGORA Field Officer Under the supervision of AGORA Senior Field Officer will be responsible for hiring enumeration teams, training them on the use of data collection tools (ODK) and methodology, and leading the teams in the field.
    • He/She will be responsible for logistical and technical support to the enumerators.
    • Supervising Agora Field Assistant
    • Establishment and management of key informant network
    • Supervision household interviews and key informant interviews conducted by enumerators
    • Contribution to secondary data review
    • Facilitation of focus group discussions and key informant interviews
    • Logistics support
    • Translation of research tools
    • Any other tasks need to ensure the success of the IMPACT mission in Nigeria

    The staff member is also responsible for ensuring that all relations with the communities we work for are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member

    About You

    • All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

    Moreover, we also expect the following:
    Essential:

    • Minimum of 3 years experience
    • Excellent skills with the Microsoft Office Suite
    • Positive attitude and a willingness to learn
    • Excellent communication skill
    • Excellent time management skills
    • Ability to operate in a cross-cultural environment requiring flexibility
    • Prior knowledge of the region is a must
    • Knowledge of KOBO is a must
    • Fluency in English, Hausa and Kanuri is a must
    • Previous experience in conducting surveys/assessment is a must

    We Offer

    • Contract length: 3 Months with possibility of extension
    • Start date: As soon as possible Desirable

    go to method of application ยป

    Fleet Assistant

    • Job Type
    • Qualification
    • Experience 3 years
    • Location Borno
    • Job Field Logistics 

    About the Job

    • The Fleet Assistant is responsible to facilitate the operations in Maiduguri through facilitation of procurements as well as the oversight of transport planning, asset management and stock management of ACTED.

    Responsibilities

    • Responsible for vehicles to make available upon submission of weekly movement plan from all departments on every Thursday for out of Maiduguri movements.
    • Account for allocation of daily cars for movements inside Maiduguri, reflected on display board
    • Account for weekly drivers’ duty roaster on every Friday and flow of information to each driver regarding duty schedule for upcoming week.
    • Allocation of car with driver for staff movement to/from airport in response of forwarded flight requests from Ops Room.
    • Responsible for flight booking requests of Monguno drivers to ops room and swap between Maiduguri and Monguno on monthly basis
    • Allocation of vehicles on every Friday for coming week based on submitted weekly movement plans.
    • Arrange additional cars via FWA supplier, if received requests are more than available cars in pool.
    • Adapt car requirements on daily basis upon urgent requests, approved by Logistics Officer
    • Provide alternate solutions, in coordination with supervision of Logistics Officer
    • Coordinate with Program Managers to inform them of any delay / problem in satisfying their request
    • Coordinate with ACTED/REACH/IMPACT staff in field for fleet/fuel availability
    • Prior check of car documents (ownership letter, registration, road permit), functional inspection, and test drive of cars before acceptance in pool
    • Make sure that physical check of vehicle takes place before handing over from one to the other driver.
    • Make sure that driver arrives half an hour before departure time.
    • Ensure that “daily vehicle check list” is updated by the driver.
    • Make sure that all vehicles are equipped with tool kits, fire extinguishers and 1st aid kits.
    • Make sure that vehicles are properly parked within ACTED premises;
    • Make sure that vehicle/fuel is not misused by either driver or traveling staff
    • Make sure that each vehicle is having credited cell phone along with full battery.
    • Account for the overall compliance with delivery and transportation management procedures;
    • Any other task assigned by Log Officer/ CLM
    • Make sure that all cars are having full fuel tank or at least half before parking
    • Make sure that kilometres covered on log book, reflects correct fuel consumption
    • Make sure that sufficient fuel stock is available on ground by FWA vendor for vehicles in field.
    • Make sure that sufficient fuel stock is available in Maiduguri for generators and raise OF for stock replenishment, once fuel balance reaches to 600 litters each in office and Guesthouse.
    • Make sure that contingency fuel stock (400 L) are available in office and Guesthouse.
    • Follow up and Check of daily Log Books filled in by Drivers and staff;
    • Collection of all Log Books from Maiduguri and field areas on monthly basis;
    • Control the In and Out movements of all vehicles (ACTED and Rented) with movement register controlled by guards or specific setup of the base;
    • Manage and control running costs of generator including fuel, repair and maintenance. Make sure that generator maintenance happens after completion of 200 running hours.
    • Control regularly that all documentation required is filled in timely and precisely;
    • Maintain one folder for one car having all documents related to that vehicle including car registration, ownership documents, route permission documents, insurance, OFs, PM, FWA Contract, monthly PO, Log Books, fuel slips
    • Maintain a separate folder for generator log books, maintenance/repair track, fuel consumption
    • Keep monthly fleet TITANIC in hard copies every month in separate folder.

    About You
    All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

    Essential:

    • Good use of Microsoft Office.
    • An understanding of humanitarian/civil society issues in the country and the region.
    • 3 years working experience, in the field of Fleet Management/Logistics/Procurement is required
    • University degree or advanced training/ course in Business Administration, sociology, social work, international affairs, humanitarian or related field
    • Fluency in written and spoken English. Fluency in local spoken languages.

    Desirable:

    • Previous working experience with humanitarian agencies
    • Experience working with displaced populations.

    We Offer

    • Contract length: 4 Months possibility of extension
    • Level: E1-1 (national contract)
    • Start date: As soon as possible/Desirable

    Method of Application

    Application Process

    • All applicants must send a Cover Letter and an updated CV (no longer than four pages) in English.
    • CV and Cover Letter indicating and explaining the suitability to the position applied.
    • Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
    • Applications should be addressed to: The Recruitment Manager,

    Note

    • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered
    • The position title and location must be written in the subject line of the e-mail otherwise not considered.
    • ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
    • CVs will be review on rolling bases
    • Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.
    Interested and qualified? Go to ACTED Nigeria on docs.google.com to apply

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