Executive Assistant at Cititrust Development Partners Limited

Job Description

• Answering phones and routing calls to the correct person or taking messages.
• Gathering of market data and conduct research on behalf of the executive director.
• Preparation of slides, technical papers and reports for MPR, seminars etc.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Support in organizing executive meetings.
• Act as the point of contact among other executives, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Manage the executive directors’ calendars and set up meetings
• Make travel and accommodation arrangements
• Prepare weekly, monthly or quarterly reports as required by the executive director but not limited to departmental performance report & improvement initiatives reports, etc.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Monitor daily performance parameters, as against the targets, and bring up key issues for the attention of the executive director.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with the executive director.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for the executive director.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.
• Act on behalf of and perform other tasks as assigned by the executive director

Job Specification

• Minimum of bachelor’s degree from a reputable financial institution.
• Minimum of 5 – 10 years’ cognate experience in job functions
• Age should be between 30 – 40 years
• Attention to detail
• Excellent MS Office knowledge
• Ability to multitask and prioritize tasks
• Outstanding organizational management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Excellent Knowledge of the organization – core values, vision, mission and strategic focus
• Sound knowledge of the Financial Services Industry
• Deep knowledge of strategy and business architecture

Remuneration

• Salary is very Attractive
• HMO, Leave Allowance, Pension & 13Th month inclusive.