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  • Posted: Oct 8, 2019
    Deadline: Not specified
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    Malaria Consortium Nigeria is committed to tackling the large number of malaria cases and deaths in the country. Working in partnership with the Ministry of Health and other partners, we lead and support three major malaria control initiatives in the country: Support to the National Malaria Control Programme (SuNMaP); NetWorks and MAPS. Our areas of focus in...
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    Field Finance Officer

    Country and project background
    The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 projects. It follows the mandate of the parent organisation in Nigeria and is working specifically in the following areas:

    • Malaria control/elimination
    • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea;
    • Nutrition; and
    • Neglected tropical diseases (NTDs).

    Malaria Consortium has recently received grant from the Good Ventres to implement SMC in three West African countries including Nigeria. In Nigeria, malaria consortium has decided to use the fund to continue SMC implementation in the 4 states it has been supporting since 2013 with UNITAID (Sokoto and Zamfara), DFID (Katsina and Jigawa) and BMSMC (Katsina) funds.
    Under this new funding and any anticipated additional funding, all malaria consortium SMC activities in county will be consolidated into a single project and managed by senior project manager who will report to the country programme manager.  A state coordinator will head each of the state.

    Job purpose
    The state Field Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.

    Scope of work

    • The State Field Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
    • The State Field finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.

    Key working relationships
    The State Field finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office. Indirectly they report to the Financial Accountant based in Abuja.

    Key accountabilities (percent of time spent on each area)

    Financial transactions (60%):

    • Receives all invoices from suppliers and prepares the Invoice authorisation forms.
    • Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
    • Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
    • Bank reconciliation statement including copy of bank statement
    • Aged list of outstanding Advances and Other ledger balances
    • Fixed asset register update and Spot Check reports
    • Authorised Petty Cash Count Certificate and reconciliations
    • Monthly timesheet update
    • End of Month Checklist
    • Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
    • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
    • Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.

    Payment processing (30%):

    • Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
    • Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
    • Issue all travel and activity advances to staff and consultants.
    • Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
    • Post payments onto PS Financials ensuring accuracy and timeliness.

    Petty Cash (10%):

    • Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
    • Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
    • Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
    • Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.

    Person specification
    Qualifications and experience:
    Essential:

    • HND or Bachelors in Accounting or relevant degree
    • At least one year in a Finance/Accounts Officer position.
    • Working knowledge of accounting software

    Desirable:

    • Experience of working in a smaller remote field office as the lead finance person
    • Knowledge of NGO sector
    • Part qualified member of an accounting professional body

    Work-based skills and competencies:

    Essential:     

    • Excellent interpersonal and communication skills
    • Good computer skills with high proficiency in Microsoft excel
    • Good analytical skills
    • Strong ability to be able to manage and prioritise multiple tasks.
    • Willingness to learn at all times.

    go to method of application ยป

    Demand Creation Officer

    Job Type: Fixed Term
    Grade: 7
    Hours: 40
    Level: Management
    Department: Technical 
    Length of contract: 3 years
    Role type: National 

    Country and Project Background

    The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support To National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

    • Malaria control/elimination
    • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
    • Nutrition
    • Neglected tropical diseases (NTDs)

    Malaria Consortium has recently become a sub-recipient for the new grant of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients. 

    The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2020 in Nigeria.

    This project aims to achieve seven objectives while delivering high quality malaria services in 14 states (MC implementing in 7 of the states – Kano, Kaduna, Jigawa, Niger, Yobe, Gombe and iCCM only in Kebbi and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies:

    • To ensure at least 80% of targeted population utilizes appropriate preventive measures by 2020 
    • To test all care-seeking persons with suspected malaria using RDT or microscopy by 2020 
    • To treat all individuals with confirmed malaria seen in private or public facilities with effective anti-malarial drug by 2020 
    • To provide adequate information to all Nigerians such that at least 80% of the populace habitually takes appropriate malaria preventive and treatment measures as necessary by 2020 
    • To ensure the timely availability of appropriate antimalarial medicines and commodities required for prevention and treatment of malaria in Nigeria wherever they are needed by 2018 
    • At least 80% of health facilities in all LGAs report routinely on malaria by 2020 
    • To strengthen governance and coordination of all stakeholders for effective program implementation towards an “A” rating by 2018 on a standardized scorecard

    Job Purpose

    • To work with the project manager and team in providing technical support and direct implementation of GF malaria project activities with a focus on community engagement and mobilisation; interpersonal communication and counselling for health and community based health workers; and other behaviour change communication activities in the state.

    Scope of Work:

    • The Demand Creation Officer would support the programme activities at state level, in all service delivery points in all the Local Government Areas (LGAs) of operation to ensure timely programme delivery to achieve given targets and objectives.

    Key Working Relationships:

    • The officer working under the line-management of the State iCCM Delivery Officer and in close collaboration with the state, LGA, community actors, stakeholders and relevant partners would deliver aspects of the project as per the specified job tasks and expected deliverables.
    • The officer would have dotted-line management from the Country Communications Manager.

    Key Accountabilities
    Technical Contributions (70%):

    • Contribute to the development of demand creation strategy for the project
    • Coordinate the development and roll-out of training manuals for health workers, facility / community health committees and community mobilisers on demand creation including interpersonal communication and counselling and design and use of job aids.
    • Coordinate the planning, coordination and monitoring of project demand creation activities 
    • Contribute to the finalization of criteria for selection of communities, health facilities, volunteers, community mobilisers for GF Project implementation based on continuum of care approach 
    • Work with other project team to coordinate the selection of communities in the selected LGAs for iCCM implementation
    • Work with other project team to coordinate mapping and identification of community mobilisers and facility/ community health committees
    • Liaise with other project staff to ensure synchronization between demand and supply activities of the project
    • Oversee and provide close support to project implementing partners in the implementation of demand creation activities 
    • Coordinate the development of project communications strategy and general documentation for internal and external dissemination of the project
    • Support project communication activities (development of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes e.g. case studies, website design and management, newsletters, reply to requests from project donor.) 
    • Technical support for the planning and management of community based programmes at state level

    Project Management (20%):

    • Contribute and work with the relevant personnel to prepare all necessary project start up and planning tools on time
    • Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the project to government
    • Contribute to quarterly lessons identification and learning documentation and dissemination
    • Preparation and submission of project demand creation activity reports to Project Manager

    Technical performance management and Quality Assurance (10%):

    • Take the lead in ensuring roll-out of project demand creation activities meet national standard of quality
    • Document evidence and best practices that are related to the project

    Person Specification

    Qualifications and Experience

    Essential:

    • A degree in Communication, Social Sciences, Public Health or another relevant specialty is a minimum requirement
    • Significant experience of working in developing countries
    • Excellent project health communication planning, management and monitoring & evaluation skills
    • Experience working in the health sector

    Work-based Skills and Competencies
    Essential:

    • Technical knowledge and skills in health communication
    • Familiar with public health principles 
    • Familiar with monitoring and evaluation of community based health programmes
    • Familiar with demand creation approaches in the health sector
    • Excellent report writing and presentation skills are also needed
    • Fluency in Hausa Language is a must
    • Strong computer skills: Microsoft Office (Excel, Word and Power point) and Internet searches
    • Solid experience in convening and facilitating meetings with diverse populations and communities

    Core Competencies
    Delivering results:
    LEVEL B - Takes on pieces of work when required and demonstrates excellent project management skills:

    • Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
    • Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
    • Makes clear and timely decisions within remit of own role

    Analysis and use of information:
    LEVEL B - Uses evidence to support work:

    • Identifies and uses various sources of evidence and feedback to support outputs
    • Uses evidence to evaluate policies, projects and programmes
    • Identifies links between events and information identifying trends, issues and risks
    • Ensures systems are in place to address organisation needs

    Interpersonal and communications:
    LEVEL B - Fosters two-way communication:

    • Recalls others’ main points and takes them into account in own communication
    • Checks own understanding of others’ communication by asking questions
    • Maintains constructive, open and consistent communication with others
    • Resolves minor misunderstandings and conflicts effectively

    Collaboration and partnering:
    LEVEL B - Collaborates effectively across teams:

    • Proactive in providing and seeking support from expert colleagues
    • Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
    • Proactive in building a rapport with a diverse range of people

    Leading and motivating people:
    LEVEL B - Manages own development and seeks opportunities:

    • Actively manages own development and performance positively
    • Learns lessons from successes and failures
    • Seeks and explores opportunities within Malaria Consortium which develop skills and  expertise

    Flexibility/ adaptability:
    LEVEL B - Remains professional under external pressure:

    • Able to adapt to changing situations effortlessly
    • Remains constructive and positive under stress and able to tolerate difficult situations and environments
    • Plans, prioritises and performs tasks well under pressure
    • Learns from own successes/ mistakes

    Living the values:
    LEVEL B - Promotes Malaria Consortium values amongst peers:

    • Shows a readiness to promote Malaria Consortium’s values amongst peers
    • Promotes ethical and professional behaviour in line with Malaria Consortium’s values

    Strategic planning and thinking and sector awareness:
    LEVEL B - Is aware of others’ activities and vice versa in planning activities:

    • Takes account of team members and others workload when planning
    • Maintains awareness of impact on other parts of the organisation, keeping abreast     of other’s activities, objectives, commitments and needs
    • Has a good understanding of the sector in which Malaria Consortium works

    Salary
    Competitive.

     

    Click Here for More Information (PDF)

    Note

    • Only Shortlisted candidates will be contacted
    • Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

    Method of Application

    Use the link(s) below to apply on company website.

     

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