The Project Security Manager’s (PSM) overall mission is to keep all project personnel and assets safe from harm. S/he has delegated responsibility for the day-to-day management and coordination of operational field security activities, provides continuous security and contextual information to the team, ensures compliance with corporate security policies and maintains liaison with the Regional Security and Operations Manager for West Africa (RSOM). This employee will be appointed by the Chief of Party, with concurrence from the RSOM. This position will be based in the Abuja office, with program activities expected to be carried out throughout states in Nigeria. Extensive understanding of the security issues in the Nigeria and frequent travel throughout Nigeria is required.
REPORTING & SUPERVISION
The Project Security Manager reports to the Chief of Party based in Abuja. The PSM, based in Abuja, works closely with the RSOM, and supervises the guards hired through a local security provider in Abuja.
Primary responsibilities include but are not limited to the following:
- Work with the RSOM to develop, manage, and coordinate all Creative security and safety programs, plans and policies relevant to the project including detailed security procedures that comply with Creative security policies. This will include emergency response drills and communication procedures for the project.
- Provide security, safety and risk mitigation advice and recommendations to the Chief of Party.
- Ensure that project staff complies with project security procedures.
- Carry out security assessment of offices, compounds, vehicles, and expatriate and TCN housing and make recommendations for required security upgrades, as required.
- Monitor and analyze the ongoing threat environment faced by the project and brief the Chief of Party, Operations Manager, RSOM and other project staff accordingly. Distribute threat warnings to all staff as appropriate.
- Ensure that appropriate risk migration measures are taken by the project to respond to the threats or changes in threats faced by the project. This is to include physical protection measures, safe working routines, movement restrictions, protection equipment and security staff provision, as required.
- Oversee movement control and coordination for the project, including driver and vehicle deployment and staff whereabouts.
- Oversee the local security provider contracted by the project to ensure contractual compliance and performance of their duties, and act as the focal point of contact with the security provider.
- Provide training, mentoring, and monitoring of the local security provider’s guards.
- Report security incidents, violations and recommended corrective actions, as appropriate, to the Chief of Party, Operations Manager and RSOM.
- Ensure all new employees, consultants, and partners working in Creative offices and traveling in Creative vehicles receive appropriate security orientations and briefings.
- Verify that all security devices such as locks, alarms, access systems and physical force protection measures are operational or reported for repair.
- Carry out regular check in calls and communications tests with drivers and field personnel traveling outside of the main cities and or during any critical security incident.
- Ensure visitor access and vehicle control systems are effective and appropriate for the threat environment.
- Work with the RSOM to develop and maintain the project Crisis Response Plan in coordination with the Chief of Party and ensure that the contact information contained therein is always up to date.
- Provide, if directed, a weekly security report to the Chief of Party, Operations Manager and RSOM.
- Be able to assist with out-of-hours emergency response for the project staff and partners, if needed.
- Assist the project with business continuity planning, as required.
- Ensure that the Creative Sensitive Information (CSI) Plan is distributed to and is being followed by project staff.
- All of the above includes ensuring security protocols are understood and security drills are periodically conducted with staff in the Abuja office as well as offices in Nigerian States.
- Ensure field staff receive first aid and fire response training.
- Additional assignments, as instructed by the Operations Manager and/or Chief of Party.
- The PSM should understand, brief and regularly train all project staff on:
- The need for all staff to maintain a good level of situational awareness, and to report concerns.
- Project movement / field trip planning and control procedures.
- Project communications procedures including emergency phone trees, SMS blast service, and contact lists.
- Office emergency response procedures including fire evacuation, direct threat lockdown, etc.
- The need to avoid all demonstrations, possible demo sites and areas where crowd trouble could start.
- The location of the nearest medical facilities.
- Implement and execute actions relating to the Crisis Response Plan.
Education & Qualifications Requirements:
- Four-year university degree in a security-related field, or
- Minimum of six (6) years general work history is required.
- Minimum of four (4) years professional experience in security management for an organization of at least 20 staff
- Minimum three (3) years of supervisory experience working in complex and challenging field operational contexts.
- Minimum of three (3) years’ experience working for an international company
Experience May Be Substituted for Education as Follows:
- Two (2) Years’ Specific Experience or four (4) years’ General Experience is considered equivalent to a 4-year university degree.
- Four (4) Years’ Specific Experience or eight (8) years’ general experience is considered equivalent to a master’s degree.
Required Experience & Skills:
- Proven understanding of security management protocols essential.
- Demonstrated ability to solve challenging and complicated security issues.
- Ability to develop in-depth understanding of and willingness to comply with all Creative security policies and procedures.
- Should have a proven and established network of contacts within the local security establishment and throughout Nigeria.
- Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. Prior experience using MS Access and web-based database applications.
- Ability to draw information from a broad range of sources and provide concise and timely analysis and recommendations
- Demonstrated ability to engage all team members as resources to manage security and contextual awareness in a manner that is proactive
- Must have the physical capacity to travel extensively on short notice to remote regions within Nigeria
Preferred Experience & Skills
- Officer from the Nigerian military or police
- Prior extended experience with private security company or Nigerian government security services.
- Proven experience directly and indirectly supervising and managing staff and teams.
- Experience with a USAID-funded or other international organization implementing a program operating in insecure areas in Nigeria desired.
- Willingness and ability to travel throughout Nigeria.
- Strong ability to deploy and use various forms of tracking.
- Develop security management and movement tracking systems.
- Good communication and interpersonal skills are required.
- Problem solving, stress management and time management skills are required.
- Excellent record keeping, and documentation skills are required.
- Working knowledge of modern technical security systems, security standards and procedures within the private sector of Nigeria.
- Experience of working in a conflict environment is a plus.
- Written and spoken fluency in English required.
- Fluency in one or more of the local languages used in Nigeria is desired.
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The Finance Manager will assist the Director Finance in developing and managing the project’s financial systems. He will work under the supervision of the Director Finance and will support her in all matters related to financial management, financial reporting, subcontracting. He will also assist Director Finance in ensuring sufficient funds are available for effective and efficient implementation of project activities and support programs. Specific areas of responsibility include financial report preparation, review and submission to headquarters and cash flow management.
Specific duties and responsibilities include but are not limited to:
- Supervise and ensure day-to-day accounting operations and financial management functions are performed in compliance with internal and client’s policies and procedures.
- Ensure funds’ availability and verify that all procurement and Grants-Under-Contract actions are compliant with internal and client’s financial management guidelines.
- Ensure that all accounting data is updated, reconciled and fully supported with backup docs.
· Ensure timely processing of staff payroll, allowances and other reimbursements.
- Oversee financial and administrative functions of the execution of grants to all local IPs.
- Monitor program and operational forecasting, establish and maintain cash controls to ensure supply of adequate funds.
- Lead a team of finance professionals responsible for accounting and financial management.
- Develop staff by encouraging individuals to be self-motivated and take responsibility for their contributions to the finance team.
- Conduct timely performance reviews and provide performance feedback/training to the staff.
- Manages the finance department to meet the financial reporting requirements, ensuring that all financial reports are submitted on or before the deadlines.
- Produce segregated finance records at the request of Director Finance such as expenses for specific locations or grants.
- Ensure accurate and smooth month & year-end closing and reporting within agreed schedules.
- Provide financial status of project expenses and budget information, as and when required by Director Finance.
- Assist in preparation of budgets, monitor, review and revise as required in consultation with the Director Finance.
- Prepare Budget vs. Actual analysis and report the variances to Director Finance.
internal Controls and Compliance
- Ensure proper controls are maintained within Finance department, supervise finance staff; segregate their duties to ensure proper internal controls.
- Ensure compliance with the Country local laws, particularly on withholding taxes.
- Ensure timely deposit of withholding taxes and reporting to Federal Inland Revenue Services (FIRS).
- Alert potential non-compliance financial issues to the attention of Director Finance.
- Coordinate with Program & Grant Teams to establish proper controls for grants management.
- Establish procedures and forms for requesting and issuance of advances for program needs.
- Ensure and routinely test for maintenance of audit-ready documentation.
Education and Experiences:
Having at least Master’s or its equivalent degree with 5 years working experience or having Bachelor’s degree with 7 years’ relevant experience
- Experience with computerized accounting essential.
- Familiar with all MS Office applications.
English in reading, writing and speaking
Skills/Knowledge Required: Preferred experience would include:
- U. S government (USAID preferred) administrative compliance experience
- Exposure working with international operations
- Ability to work with and achieve results with a diverse group of personnel located in many countries
- Strong organizational and managerial skills.