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  • Job Openings at Creative Associates International

  • Posted on: 20 September, 2019 Deadline: 26 September, 2019
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  • Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 15 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

    Accountant

     

    Position Summary

    • The Accountant will be responsible for applying accounting principles and procedures to analyze financial information, ensuring appropriate control procedures are in place, ensuring financial compliance with USAID rules and regulations and Creative procedures, and for preparing accurate monthly, quarterly, and annual financial deliverables
    • The Accountant will also be responsible for maintaining personnel leave files that inform payroll.
    • Reporting & Supervision: The Accountant will report to the Finance Director.

    Primary Responsibilities

    • Ensure financial records are maintained in compliance with accepted policies and procedures;
    • Ensure all financial reporting deadlines are met;
    • Establish and monitor the implementation and maintenance of accounting control procedures;
    • Ensure accurate and timely submission of monthly deliverables including financial reports, quarterly deliverables including accrual reports, and annual deliverables including reporting on foreign taxes, inventory reports, and year end close out;
    • Support continual management of budget and other quarterly forecast activities;
    • Ensure accurate and appropriate recording and analysis of expenses, including managing monthly advance requests for field team operations;
    • Coordinate closely with other service providers on the renewal of their contracts, agreements and on obtaining, reviewing, and making the timely payment of their invoices;
    • Track and file personnel leave records both manually and electronically and maintain their tracking spreadsheets accurately and verify staff's monthly time sheets;
    • Coordinate with HQ Finance, and other members of WATIH field staff as needed to complete deliverables and clarify accounting procedures and policies ensuring compliance with USAID rules and regulations and Creative policies; and
    • Perform other tasks as assigned.

    Required Skills & Qualifications

    • High School Diploma required, BA/BS Degree in Finance or Accounting is highly desired;
    • Must have at least four (4) years of general work experience;
    • Must have at least three (3) years of specialized experience relevant to accounting;
    • Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects highly preferred; and
    • Advanced knowledge of spoken and written English highly desired, English proficient level required.

    go to method of application »

    IT Officer

     

    Position Summary

    • The IT Officer will be responsible for providing technical support to all IT related issues for the project including but not limited to installation and testing of workstations, printers, client software, upgrades, and configuration among other IT related matters.
    • Reporting & Supervision: The IT Officer will report to the Operations Manager.

    Primary Responsibilities

    • Implement and document network operations, processes, and procedures;
    • Deploy and implement office network according to HQ specifications;
    • Serve as the office Network Administrator;
    • Identify and solve possible problems in the network;
    • Supervise installations performed by third parties such as cabling, Internet connection, etc.
    • Supervise and follow-up on equipment maintenance performed by other contractors;
    • Support and troubleshoot users in the office on their daily work;
    • Implement and enforce security on the network and prevent misuse of the IT resources.
    • Participate in writing IT office policy;
    • Responsible for IT inventory; work closely with the Operations Manager to monitor distribution and location of IT equipment by performing a yearly inventory check-up;
    • Set up, implement, and maintain hardware firewall;
    • Keep the network healthy by applying all required security patches and monitoring the correct delivery of all antivirus updates;
    • Implement and document a disaster recovery plan and offsite storage of backed up data;
    • Assist other staff members in trouble shooting and solving IT related challenges; and
    • Perform other tasks as assigned.

    Required Skills & Qualifications

    • Bachelor's Degree is required, Bachelor's Degree in Computer Sciences or a related field is highly desired;
    • At least six (6) years of general work experience;
    • Must have at least four (4) years of specific experience in desktop support, ICT Information Systems, or a related field;
    • Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects preferred;
    • Strong communication skills and an ability to work well as a member of a team; and
    • Fluency in English is required.

    go to method of application »

    Administrative Assistant

     

    Position Summary

    • The Administrative Assistant will perform a broad range of clerical, secretarial and reception duties
    • S/he will provide timely staff services and efficient office operations in the areas of communication, mailing, inventory management, supplies and equipment maintenance and more.
    • Reporting & Supervision: The Administrative Assistant will report to the Operations Manager.

    Primary Responsibilities

    • Update database to track key information;
    • Handle all email, mail and phone general inquiries and requests for information and materials;
    • Collect departmental updates for monthly organization report;
    • Retrieve, log and sort resume inquiries via Personnel email, mail and phone;
    • Maintain employee telephone lists, and floor map;
    • Assist with ordering supplies and copy room inventory, as needed;
    • Assist with trip expense reports, photocopying, ordering books and materials as needed;
    • Assist staff with mailing projects and provide support assistance; and
    • Perform other duties as assigned.

    Required Skills & Qualifications

    • High School Diploma required;
    • At least one year of general work experience and six months experience in a similar role;
    • Strong organization and communication skills;
    • Passion/interest in working on a USAID funded project to improve regional development in West Africa;
    • Flexibility/adaptability, strong organization and communication skills; and
    • Advanced knowledge of spoken and written English required.

    go to method of application »

    Driver

     

    Position Summary

    • The Driver will provide transportation support to project staff
    • The Driver maintains project vehicles and log of vehicle use, cleans, and follows up on vehicles' services time frame for the well being of the vehicles in conformity with Creative's Standard Operating Procedures (SOP).
    • Reporting & Supervision: The Driver will report to the Security Manager.

    Primary Responsibilities

    • Drive, maintain and service the project vehicles in keeping with the highest safety standards;
    • Ensure proper long-term and day-to-day maintenance of all vehicles, including checking oil and other fluids, battery, brakes, tires, and other critical equipment;
    • Perform pick-ups, deliveries, repairs and makes purchases of office supplies as directed by supervisor;
    • Keep logs of vehicle use, maintenance, and service;
    • Greet and direct visitors;
    • Arrange for the collection and delivery of mail or documents, as directed; and
    • Perform other duties as assigned by superiors within the driver's capacity.

    Required Skills & Qualifications

    • High School Diploma is required;
    • At least six (6) months of prior experience as a Driver is required;
    • Valid driver's license and excellent driving record;
    • Ability to work independently with minimal or no supervision;
    • Computer literacy and basic skills and qualifications in motor mechanics are an added advantage;
    • Proven punctuality and ability to work as part of a team and excellent references a must;
    • Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; and
    • Cultural, gender, religion and age sensitivity and adaptability.

    go to method of application »

    Security Manager

     

    POSITION SUMMARY

    The Project Security Manager’s (PSM) overall mission is to keep all project personnel and assets safe from harm. S/he has delegated responsibility for the day-to-day management and coordination of operational field security activities, provides continuous security and contextual information to the team, ensures compliance with corporate security policies and maintains liaison with the Regional Security and Operations Manager for West Africa (RSOM).  This employee will be appointed by the Chief of Party, with concurrence from the RSOM. This position will be based in the Abuja office, with program activities expected to be carried out throughout states in Nigeria.  Extensive understanding of the security issues in the Nigeria and frequent travel throughout Nigeria is required.

    REPORTING & SUPERVISION

    The Project Security Manager reports to the Chief of Party based in Abuja.  The PSM, based in Abuja, works closely with the RSOM, and supervises the guards hired through a local security provider in Abuja.

    PRIMARY RESPONSIBILITIES

    Primary responsibilities include but are not limited to the following:

    General

    • Work with the RSOM to develop, manage, and coordinate all Creative security and safety programs, plans and policies relevant to the project including detailed security procedures that comply with Creative security policies. This will include emergency response drills and communication procedures for the project.
    • Provide security, safety and risk mitigation advice and recommendations to the Chief of Party.
    • Ensure that project staff complies with project security procedures.
    • Carry out security assessment of offices, compounds, vehicles, and expatriate and TCN housing and make recommendations for required security upgrades, as required.
    • Monitor and analyze the ongoing threat environment faced by the project and brief the Chief of Party, Operations Manager, RSOM and other project staff accordingly. Distribute threat warnings to all staff as appropriate.
    • Ensure that appropriate risk migration measures are taken by the project to respond to the threats or changes in threats faced by the project. This is to include physical protection measures, safe working routines, movement restrictions, protection equipment and security staff provision, as required.
    • Oversee movement control and coordination for the project, including driver and vehicle deployment and staff whereabouts.
    • Oversee the local security provider contracted by the project to ensure contractual compliance and performance of their duties, and act as the focal point of contact with the security provider.
    • Provide training, mentoring, and monitoring of the local security provider’s guards.
    • Report security incidents, violations and recommended corrective actions, as appropriate, to the Chief of Party, Operations Manager and RSOM.
    • Ensure all new employees, consultants, and partners working in Creative offices and traveling in Creative vehicles receive appropriate security orientations and briefings.
    • Verify that all security devices such as locks, alarms, access systems and physical force protection measures are operational or reported for repair.
    • Carry out regular check in calls and communications tests with drivers and field personnel traveling outside of the main cities and or during any critical security incident.
    • Ensure visitor access and vehicle control systems are effective and appropriate for the threat environment.
    • Work with the RSOM to develop and maintain the project Crisis Response Plan in coordination with the Chief of Party and ensure that the contact information contained therein is always up to date.
    • Provide, if directed, a weekly security report to the Chief of Party, Operations Manager and RSOM.
    • Be able to assist with out-of-hours emergency response for the project staff and partners, if needed.
    • Assist the project with business continuity planning, as required.
    • Ensure that the Creative Sensitive Information (CSI) Plan is distributed to and is being followed by project staff.
    • All of the above includes ensuring security protocols are understood and security drills are periodically conducted with staff in the Abuja office as well as offices in Nigerian States.
    • Ensure field staff receive first aid and fire response training.
    • Additional assignments, as instructed by the Operations Manager and/or Chief of Party.
    • The PSM should understand, brief and regularly train all project staff on:
    • The need for all staff to maintain a good level of situational awareness, and to report concerns.
    • Project movement / field trip planning and control procedures.
    • Project communications procedures including emergency phone trees, SMS blast service, and contact lists.
    • Office emergency response procedures including fire evacuation, direct threat lockdown, etc.
    • The need to avoid all demonstrations, possible demo sites and areas where crowd trouble could start.
    • The location of the nearest medical facilities.
    • Implement and execute actions relating to the Crisis Response Plan.

    Education & Qualifications Requirements:

    • Four-year university degree in a security-related field, or
    • Minimum of six (6) years general work history is required.
    • Minimum of four (4) years professional experience in security management for an organization of at least 20 staff
    • Minimum three (3) years of supervisory experience working in complex and challenging field operational contexts.
    • Minimum of three (3) years’ experience working for an international company

    Experience May Be Substituted for Education as Follows:

    • Two (2) Years’ Specific Experience or four (4) years’ General Experience is considered equivalent to a 4-year university degree.
    • Four (4) Years’ Specific Experience or eight (8) years’ general experience is considered equivalent to a master’s degree.

    Required Experience & Skills:

    • Proven understanding of security management protocols essential.
    • Demonstrated ability to solve challenging and complicated security issues.
    • Ability to develop in-depth understanding of and willingness to comply with all Creative security policies and procedures.
    • Should have a proven and established network of contacts within the local security establishment and throughout Nigeria.
    • Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.  Prior experience using MS Access and web-based database applications. 
    • Ability to draw information from a broad range of sources and provide concise and timely analysis and recommendations
    • Demonstrated ability to engage all team members as resources to manage security and contextual awareness in a manner that is proactive 
    • Must have the physical capacity to travel extensively on short notice to remote regions within Nigeria

    Preferred Experience & Skills

    • Officer from the Nigerian military or police
    • Prior extended experience with private security company or Nigerian government security services.
    • Proven experience directly and indirectly supervising and managing staff and teams.
    • Experience with a USAID-funded or other international organization implementing a program operating in insecure areas in Nigeria desired.
    • Willingness and ability to travel throughout Nigeria.
    • Strong ability to deploy and use various forms of tracking.
    • Develop security management and movement tracking systems.
    • Good communication and interpersonal skills are required.
    • Problem solving, stress management and time management skills are required.
    • Excellent record keeping, and documentation skills are required.
    •  Working knowledge of modern technical security systems, security standards and procedures within the private sector of Nigeria.
    • Experience of working in a conflict environment is a plus.
    • Written and spoken fluency in English required.
    • Fluency in one or more of the local languages used in Nigeria is desired.

    go to method of application »

    Finance Manager

     

    Position Summary:

    The Finance Manager will assist the Director Finance in developing and managing the project’s financial systems. He will work under the supervision of the Director Finance and will support her in all matters related to financial management, financial reporting, subcontracting. He will also assist Director Finance in ensuring sufficient funds are available for effective and efficient implementation of project activities and support programs. Specific areas of responsibility include financial report preparation, review and submission to headquarters and cash flow management.

    Specific duties and responsibilities include but are not limited to:

    Financial Management

    • Supervise and ensure day-to-day accounting operations and financial management functions are performed in compliance with internal and client’s policies and procedures.
    • Ensure funds’ availability and verify that all procurement and Grants-Under-Contract actions are compliant with internal and client’s financial management guidelines.
    • Ensure that all accounting data is updated, reconciled and fully supported with backup docs.

    ·         Ensure timely processing of staff payroll, allowances and other reimbursements.

    • Oversee financial and administrative functions of the execution of grants to all local IPs.
    • Monitor program and operational forecasting, establish and maintain cash controls to ensure supply of adequate funds.

    Staff Management

    • Lead a team of finance professionals responsible for accounting and financial management.
    • Develop staff by encouraging individuals to be self-motivated and take responsibility for their contributions to the finance team.
    • Conduct timely performance reviews and provide performance feedback/training to the staff.

    FINANCIAL Reporting

    • Manages the finance department to meet the financial reporting requirements, ensuring that all financial reports are submitted on or before the deadlines.
    • Produce segregated finance records at the request of Director Finance such as expenses for specific locations or grants.
    • Ensure accurate and smooth month & year-end closing and reporting within agreed schedules.
    • Provide financial status of project expenses and budget information, as and when required by Director Finance.

    BUDGETING

    • Assist in preparation of budgets, monitor, review and revise as required in consultation with the Director Finance. 
    • Prepare Budget vs. Actual analysis and report the variances to Director Finance.

    internal Controls and Compliance

    • Ensure proper controls are maintained within Finance department, supervise finance staff; segregate their duties to ensure proper internal controls.
    • Ensure compliance with the Country local laws, particularly on withholding taxes.
    • Ensure timely deposit of withholding taxes and reporting to Federal Inland Revenue Services (FIRS).   
    • Alert potential non-compliance financial issues to the attention of Director Finance.
    • Coordinate with Program & Grant Teams to establish proper controls for grants management.
    • Establish procedures and forms for requesting and issuance of advances for program needs.
    • Ensure and routinely test for maintenance of audit-ready documentation.

     Qualifications:

    Education and Experiences:

    Having at least Master’s or its equivalent degree with 5 years working experience or having Bachelor’s degree with 7 years’ relevant experience

    Computer Skills:

    • Experience with computerized accounting essential.
    • Familiar with all MS Office applications.

    Language Proficiency:

    English in reading, writing and speaking

    Skills/Knowledge Required: Preferred experience would include:

    • U. S government (USAID preferred) administrative compliance experience
    • Exposure working with international operations 
    • Ability to work with and achieve results with a diverse group of personnel located in many countries
    • Strong organizational and managerial skills.

    Method of Application

    Interested and qualified candidates should send their updated Resume/CV to: recruit@westafricatih.com using "the job title" as the subject of the mail.

    Note

    • Only finalists will be contacted. No phone calls, please.
    • Candidates must be authorized to work full time in Nigeria

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