Tender/ Bid Administrator at Sprovab Nigeria Limited

Role and Responsibilities

• Assist the Operations Manager to coordinate the Company’s activities in the Oil and Gas Industry, especially with: NAPIMS, DPR, NCDMB, NIPEX, NNPC
• Evolve viable Bidding Strategies with clear measurable indices – Key Competitors, Industry Pricing Structure, Market Share Analysis, Potential Markets and Technological Trends puts together technical bids Consolidates and compiles commercial bids.
• Perform an initial review of Tender documents to establish the scope of work the Tender schedule and clarify any items that are unclear
• To co-ordinate, manage and support Bids and Tender (RFQ & RFI) submissions
• Understand document management, Nipex, DPR, Napims, NNPC, NCDMB and other statutory documentation
• Preparation of required documents for the company’s regularization for audit process carried out by NIPEX and other corporate bodies
• Prepare bids according to tender's requirements
• Responsible for tender accuracy and completeness to make sure all bid documents required for submission are prepared and signed by the authorized personnel
• Assist with production of final bid documents and arrangements to supply these documents to the clients within deadlines
• Online submission of bid package through NIPEX Joint Qualification System (NJQS) portal.
• Participate in all internal tender meeting and provide support during tender clarification and contract negotiation phases
• Develop the contractual documents for subcontractors and technical partners. Review with the project groups to ensure comprehensive inclusion of relevant aspect including previous experience.
• Liaise with all tender team members to ensure accuracy and compliance with customer requirements
• Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.
• Render admin and typing support with tenders / proposals and monitor a time line
• Review final documents for quality control and proof read for accuracy and compliance
• Provide continuous feedback to the team and prioritize order of importance of engagements
• Build relationships with key proposal teams in other departments / associates
• Maintain status of generic proposals ensure they are reviewed, revised and re-approved as necessary
• Be on Alert to potential problems in tender document
• Generation of documents, updating and reviewing of documents on regular basis for bidding purposes, Document control and record keeping (both hard and soft copies)
• Assist in the administration and co-coordination of all day-to-day activities of the bid and tender development and submissions
• Non-compromising on quality and attention to detail on all deliverables.
• Ensure constant update of the tender register.

Requirements

• Candidates should possess relevant qualifications.
• 1 – 2 years of corporate Bids and Tender experience (Oil and Gas Sector)