Job Vacancies at United Nations Development Programme (UNDP)

Job ID: 25614
Location: Maiduguri, Borno
Contract Duration: 1 Year with possibility for extension

Background

• The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes. In this context, the UNDP is strengthening its presence in Borno state by establishing a sub-office in Maiduguri. The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme.
• The sub-office will also comprise an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results. Under the guidance and supervision of the Operations Manager and direct supervisor, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds. The Driver provides driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

Duties and Responsibilities
Summary of Key Functions:

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies

1.) Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.

2.) Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
 
3.) Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
 
4.) Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
 
5.) Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
 
Impact of Results

• The key results have an impact on the accurate, safe and timely execution of the CO services.

Competencies   
Operational Effectiveness:

• Ability to perform a variety of repetitive and routine tasks and duties
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Demonstrates excellent knowledge of protocol (for Drivers)
• Demonstrates excellent knowledge of security issues (for Drivers)

Managing Data:

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence And Reports:

• Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
• Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing And Multi-Tasking:

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
• Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience
Education:

• Secondary Education. Valid Driver’s license.

Experience:

• 2 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.

Language Requirements:

• Fluency in written and spoken English as well as fluency in spoken Hausa are required. The ability to communicate effectively in Kanuri is and asset.

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Job ID: 25625
Location: Maiduguri, Borno
Contract Duration: 1 Year with possibility for extension

Background

• The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes. In this context, the UNDP is strengthening its presence in Borno state by establishing a sub-office in Maiduguri. The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme. The sub-office will also comprise an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results.
• Under the guidance and direct supervision of the Operations Manager, the ICT Support Associate provides ICT services, implements ICT management systems and strategies, provides daily technical support to users of information management tools and technology infrastructure. The ICT Support Associate promotes a client-oriented approach. The ICT Support Associate works in close collaboration with the Front Office, Management Support and Business Development, Programme and Operations teams in the Sub-office, the Country Office and as and when necessary, UNDP HQ staff for resolving complex ICT-related issues, collaborates with the ICT support team in the Country Office and as and when necessary with Regional ICT Officers (RIO), Regional Bureau ICT Managers (RBIMs), ICT Managers and other ICT Staff.

Duties and Responsibilities
Summary of key functions:

• Implementation of ICT strategies and introduction/implementation of new technologies
• Effective functioning of the Sub-office hardware and software packages.
• Support to networks administration
• Provision of web management services
• Provision of administrative support
• Facilitation of knowledge building and knowledge sharing

Ensures implementation of ICT strategies and introduction/implementation of new  technologies, focusing on achievement of the following results:

• Compliance with Country Office and corporate information management and technology standards, guidelines and procedures for the SUB-OFFICE technology environment.
• Participation in development and implementation of ICT annual plan and Standard Operating Procedures in ICT services.
• Provision of support to the use of Atlas (UNDP’s implementation of ERP) functionality for improved business results and improved client services.

Ensures effective functioning of the SUB-OFFICE hardware and software packages, focusing on the achievement of the following results:

• Effective functioning (installation, operation and maintenance) of all UNDP hardware equipment and acquisition of hardware supplies.
• Performance of specific technical functions, including changing of hardware electronic components (disks, memories, network wiring, power sources, etc.) and routine repairs.
• Installation of commercial and in-house developed software and related upgrades, anti-virus programs on a timely basis.

Ensures efficient networks administration, focusing on achievement of the following results:

• Monitoring of the network connection of the Sub-office on a daily basis to ensure a stable and responsive network environment.
• Trouble-shooting and monitoring of network problems. Ensure that the UNDP desktop and network resources are protected from malicious virus attacks and deploy countermeasures in the event of the attacks
• Response to user needs and questions regarding network access.
• Maintenance of up-to-date parameters of information for the network clients and electronic mail.
• Implementation of backup and restoration procedures for local drives. Maintenance of backup logs. Organization of off-site storage of backups.
• Maintenance of measures in place for business continuity and disaster recovery processes and procedures including backup and restoration of both server and local storage facilities.
• Networks administration support to other UN agencies in Maiduguri as required and preparation of bills for Sub-offices recovery of costs for the services provided.

Provides web management services, focusing on achievement of the following results:

• Support to the maintenance of the SUB-OFFICE websites and Intranet.
• Trouble-shooting and monitoring of websites for UNDP and other UN agencies upon request and preparation of bills for cost recovery for the service provided.

Provides administrative support, focusing on achievement of the following results:

• Provision of advice on and assistance in procurement of new ICT equipment for the SUB-OFFICE and projects, provision of technical specifications and information on best options in both local and international markets, review of quotations and bids
• Maintenance of an up-to-date inventory of the software and hardware.
• Maintenance of a library of ICT related reference materials
• Maintenance of the inventory and stock of supplies and spare parts in cooperation with the Sub-office Administration and Procurement Teams.
• Provision of ICT support to key onsite and offsite events.

Ensures facilitation of knowledge building and knowledge sharing in the SUB-OFFICE, focusing on achievement of the following results:

• Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision.
• Participation in the organization of training for the SUB-OFFICE staff on ICT issues.
• Maintenance of staff training profiles.
• Synthesis of lessons learned and best practices in ICT.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results

• The key results have an impact on the overall efficiency of the Sub-office including improved business results and client services. Forward-looking ICT management has an impact on the organization of office management, knowledge sharing, and information provision.

Competencies
Functional Competencies:

Building Strategic Partnerships:

• Level 1.1: Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing:

• Level 1.1: Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise:

• Level 1.1: Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Identifies new and better approaches to work processes and incorporates same in own work
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development:

• Level 1.1: Presentation of information on best practices in organizational change
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems:

• Level 1.1: Data gathering and implementation of management systems
• Uses information/databases/other management systems

Client Orientation:

• Level 1.1: Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

Promoting Accountability and Results-Based Management:

• Level 1.1: Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and enSub-officeuraging open Sub-officemmunication in the team, Sub-officemmunicating effectively
• Creating synergies through self-Sub-officentrol
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience
Education:

• Secondary education with relevant certifications in hardware and software management and application (Microsoft Certification, Cisco-office Certification). University Degree in Computer Science desirable, but it is not a requirement. Cisco Certified Network Administrator (CCNA) and Microsoft Certified Professional (MCP) required. If certification is not available at the time of recruitment, it should be obtained within 6 months.

Experience:

• 6 years of relevant working experience, including network administration, management of hardware and software platforms, data management, knowledge of Windows-based packages/applications.

Language Requirements:

• Fluency in written and spoken English as well as fluency in spoken Hausa are required. The ability to communicate effectively in Kanuri is and asset.

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Job ID: 25617
Location: Maiduguri, Borno
Grade: NOB
Vacancy Type: FTA Local
Posting Type: External
Bureau: Management
Contract Duration: 1 Year with possibility for extension

Background
The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes.

In this context, the UNDP is strengthening its presence in Borno state by establishing a sub-office in Maiduguri.  The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme. The Sub-Office (SO) for North East Region of Nigeria has been operational since 2017 and establishes  an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results.  
 
Under the guidance of the Deputy Resident Representative – Operations (DRR-O) and direct supervision of the Operations Manager with close liaison with Head of Sub-Office, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the Sub-Office - Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
 
The Finance Analyst supervises and leads the staff of the Finance Unit. The Finance Analyst works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials ensuring successful CO performance in Finance.
 
Summary of Key Functions

• Implementation of operational and financial management strategies
• Projects’ budget management and organization of the cost-recovery system
• Control of CO accounts for Programmes and Operations of the SO 
• Control of SO cash management
• Facilitation of knowledge building and knowledge sharing

Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results:

• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
• CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
• Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
• Elaboration and implementation of cost saving and reduction strategies.
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

Manages the project budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:

• Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.
• Preparation and monitoring of budgets of management projects.
• Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
• Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Preparation of cost-recovery bills in Atlas for the services provided by UNDP.

Ensures proper control of CO accounts for Programmes and Operations of the SO focusing on achievement of the following results:

• Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.. 
• Manager level 1 in Atlas.
• Control of accounts closure
• Approval of vendors in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.

Ensures proper SO cash management  focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
• Manage and  control Petty Cash and Project Cash account 
• Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements.
• Role as cashier or cash custodian for cash disbursements made on site.

Ensures facilitation of knowledge building and knowledge sharing in the CO and guidance to all stakeholders on financial matters focusing on achievement of the following results:

• Organization/conduct of training for the operations/programme/projects staff on financial management and RBM.
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results

• The key results have an impact on the overall CO/SO efficiency in financial resources management and success in introduction and implementation of operational strategies
• Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of financial resources.

Functional Competencies
Building Partnerships:

• Level 1.2: Maintaining a network of contacts
• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Establishes and nurtures positive communication with partners 
• Promoting Organizational Learning and Knowledge Sharing
• Level 1.2: Basic research and analysis
• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches
• Identifies and communicates opportunities to promote learning and knowledge sharing
• Develops awareness of the various internal/external learning and knowledge-sharing resources

Job Knowledge/Technical Expertise:

• Level 1.2: Fundamental knowledge of own discipline
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position 
• Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.
• Possesses  knowledge of organizational policies and procedures and applies them consistently in work tasks 
• Identifies new and better approaches to work processes and incorporates the same in his/her work 
• Analyzes the requirements and synthesizes proposals
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and tools and utilizes these regularly in work assignments

Promoting Organizational Change and Development:

• Level 1.2: Basic research and analysis
• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system 
• Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives 

Design and Implementation of Management Systems:

• Level 1.2: Research and analysis and making recommendations on management systems
• Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design

Client Orientation:

• Level 1.2: Establishing effective client relationships
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Anticipates client needs and addresses them promptly

Promoting Accountability and Results-Based Management:

• Level 1.2: Basic monitoring
• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems.

Core Competencies:

• Demonstrate corporate knowledge and sound judgment 
• Self-development, initiative-taking 
• Acting as a team player and facilitating team work 
• Facilitating and encouraging open communication in the team, communicating effectively 
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience
Education:

• Advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or a Professional Accounting qualification from an internationally recognized institute of accountancy
• Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
• UNDP Advanced Accountancy & Finance Test required.

Experience:

• Minimum of 3 years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft
• Previous experience with a multilateral or international organization, notably with UNDP, is highly desirable.
• Experience of IPSAS and/or IFRS is required for external candidates. 

Language Requirements:

• Fluency in written and spoken English as well as fluency in spoken Hausa are required. The ability to communicate effectively in Kanuri, Hausa, or other local language spoken in the NE region is  an asset.

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Job ID: 25627
Location: Maiduguri, Borno
Contract Duration: 1 Year with possibility for extension

Background

• The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to coNSAlidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes. In this context, the UNDP is strengthening its presence in Borno state by establishing a sub-office in Maiduguri. The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme. The sub-office will also comprise an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results.
• The duties and responsibilities of the National Security Analyst (NSA) include the safety and security of all UNDP staff of the Sub-office and contractors, resources, assets, facilities, programmes, and projects in addition to promoting, enabling and supporting UNDP programme delivery throughout the northeastern region of Nigeria while ensuring compliance with all United Nations security policies, procedures and regulations.
• The primary function of the UNDP NSA is to advise on the protection of, and minimizing the risk to, UNDP staff, eligible dependants, property and operations in all locations and at the same time enabling UNDP programme delivery throughout the individual country of responsibility. This will be achieved through:
  • Advising that UNDP security support feature in the programming process at the country office level as well as in the case of each individual project, from project identification, planning, budgeting, implementation and right through to monitoring and evaluation;
  • Strengthening the security arrangements of UNDP and maintaining a security network of international and national security personnel.
• In terms of operational matters related to UNDP security, the NSA will report to the UNDP National Security Officer with guidance from the Operations Manager of the Sub-office. The UNDP NSA shall provide policy and technical advice regarding the safety and security of UNDP staff property and operations within the context of UNDP’s development role, while dovetailing with and respecting UNDSS’s mandate and role, and working within the UN and UNDP security policy and framework in Borno state. At the Field Level, the NSA will be supervised by the National Security Officer (NSO) who will serve as the primary supervisor.

Duties and Responsibilities
Summary of Key Functions:

• Programming
• Threat and Risk Assessment
• Security Plan and Business Continuity
• Minimum Operating Security Standards
• Information Management
• Funds Management
• Resource Mobilization
• Office and Residential Security

Programming:

• Provide security policy guidance and security management support to the Country Office and Sub-office management team to enable effective programme planning, implementation and delivery within the framework of all UN security policies and procedures.
• Ensure the mainstreaming of security into all levels of programme design, implementation and delivery through the substantive monitoring of ongoing and future projects and programmes providing innovative and proactive support, direction and solutions where required, with the guidance of the DRSA. Serves as permanent member of project appraisal committee (PAC).
• Review the potential impact of current as well as future potential security factors and trends on UNDP planning, programme design and delivery, as well as the possible impact that programme design might have on the stability and security, ensuring that possible support needs are identified and improvements are implemented.
• Liaise and coordinate activities of partner organizations and counterparts in the planning, preparation and execution of missions, ensuring the safety and security of UNDP staff as the highest priority.
• To protect and minimize the risk to UNDP staff, project personnel, property and operations in all locations and at the same time enabling UNDP programme delivery throughout;
• Maintain a security network of international and national personnel;
• Participate as a member of the security cell established by DSS in country.

Threat and Risk Assessment:

• Conduct a threat and risk assessment of operations in the districts and regions where UNDP projects are implemented, identify and implement appropriate risk mitigation measures.
• Collaborate with the NSO to assist/provide inputs to UNDSS in preparing a comprehensive threat and risk assessment of the country to include all locations where UNDP staffs, dependants and equipment are present.
• Assist/provide inputs to the Security Management Team through the NSO.
• Assist local UNDP travel managers with risk assessments related to air travel.

Security Plan and Business Continuity:

• Ensure that UNDP procedures conform to the UN Security Framework.
• Collaborates with the NSO to provide inputs and assist UNDSS to establish, maintain and update the country specific security plan and contingency plans in accordance with the UN Field Security Handbook (FSH).
• Ensure that all UNDP personnel in the northeast region are included in the Security Plan of the respective duty stations, (including all UNDP offices housing staff covered under the security umbrella) to be prepared by UNDSS.
• Update the UNDP northeast component within the country-specific security plan and contingency plans in accordance with UNDSS.
• Train UNDP wardens and follow up according to their specific needs for both international and national staff.
• Provide security related contributions to the Sub-office Business Continuity Plan, with guidance from the DRSA.
• Facilitate security clearances for all UNDP staff covered under the security umbrella when travelling in areas where required.

Minimum Operating Security Standards:

• Oversight of UNDP personnel and equipment in the northeast region for MOSS compliance.
• Ensure that Sub-office management is briefed sufficiently on security requirements in order to take decisions and provide adequate resources so that staff members are provided with; and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment and personal security safeguards required for work in the field.
• Establish internal communication systems so that UNDP communications are integrated into the appropriate UN Security Emergency Communications System.
• Provide advice on selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc.).
• Provide advice on the security of transportation and logistics.
• Provide orientation and training to international and national staff members on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement, such as curfews, restricted and dangerous areas.
• Coordinate with the NSO and DSS 24-hour response to all security related incidents involving UNDP staff and eligible dependents.
• In coordination with the NSO and UNDSS, and on behalf of the RR, ensure appropriate professional liaison with local authorities responsible for security, law and order, counterparts in diplomatic missions and municipal/civic/religious and traditional leaders.

Information Management:

• Provide timely and accurate security advice to the Management UNDP Sub-office, programme managers, project managers and visiting consultants.
• Immediately report all security -related incidents involving UNDP staff and eligible dependents to the Head of the Sub-office, NSO, RSA (or FSS, if present in the duty station) and UNDSS in country.
• Ensure that UNDP programme staff members are provided with situation reports and other appropriate security-related information generated by UNDSS in a timely and efficient manner.
• In cooperation with the HR unit, maintain updated UNDP staff lists, including details of visiting missions and consultants.
• In coordination with UNDSS in country, establish good relationships with national law enforcement, military and civil intelligence authorities, counterparts in the Diplomatic Missions and municipal/civic/traditional leaders.
• Encourage an exchange of information relative to risk management for UNDP programme implementation.
• In coordination with UNDSS in country, conduct investigations of death of a staff/family member under suspicious and unclear circumstances.
• Participate in inter-agency security coordination efforts.

Funds Management:

• Support mainstreaming of security costs.
• Monitors that all projects/programmes contribute resources to implementation of security measures.
• Formulate and manage the annual work plan and related budget, initiates budget revisions for approval from the DRSA.
• Monitor that allotted UNMSM funds are budgeted in ATLAS in a timely fashion.
• Ensure that costs and expenditures remain within budgeted and approved limits through the monitoring of monthly ATLAS budget reports.

Office and Residential Security:

• Conduct periodic appropriate security assessments of UNDP premises and equipment and provide advice on shortfalls in security preparedness with recommended mitigation measures.
• Assist UNDP in implementing office security requirements for regional offices and offices of UNDP-implemented projects as required by Security Risk Management (SRM) and the local security environment.
• Establish and implement access control mechanisms (visitor/vehicle screening) as necessary for UNDP and project offices based on the local security climate.
• Represent UNDP security interests in any common premises that UNDP occupies ensuring that staff safety and security are primary considerations.
• Ensure that UNDP premises and international staff residences are MOSS and MORSS compliant.

General:

• The NSA will, in consultation with the NSO, and RSA/DRSA, respond to requests from the DO/DSS, to perform UN system related security tasks.
• Any other security related tasks assigned by the RSADRSA (or FSS, if present).

Impact of Results

• The NSA’s priority of support and advice should focus on Sub-office and UNDP programmes and operations in high risk areas. It is only through a rigorous support of policy understanding, risk mitigations and where necessary security training will the application of security management be fully implemented. NSA security support to the Security Office and country programmes will ensure continuous facilitation of safety and security of UNDP staff, enabling safe UNDP programme delivery and activities within the context of UNDP's development role, while dovetailing with and respecting UNDSS' mandate, and working within the UN and UNDP security policy and framework.
• More specifically, the NSA is to protect and minimize the risk to UNDP staff, project personnel, property and operations in all locations and at the same time enabling UNDP programme delivery throughout the duty station through:
• Ensuring the UNDP security support is included in all aspects of the programming process at country office level as well as throughout individual project life cycles, from project identification, planning, budgeting, implementation, monitoring, evaluation and project closure.
• Strengthening the security arrangements of UNDP offices, sub-offices, and guesthouses.
• Maintaining a security network of international and national security personnel.
• Participating as a member of the security cell as established by the UNDSS in country.

Competencies
Core Values:

• Integrity – An ability to work honestly, openly, impartially and in accordance with the values of the United Nations.
• Professionalism: An ability to work in a calm, competent and committed manner; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. ·

Core Competencies:

• Communications – Clearly and effectively speaks and writes, tailoring language, tone, style and format to different audiences; Listens to others, correctly interprets messages from others and responds appropriately;
• Teamwork – Works collaboratively with colleagues to achieve organizational goals; Builds consensus for task purpose and direction with team members; Solicits input by genuinely valuing others’ ideas and expertise and is willing to learn from others.
• Planning & Organizing – Identifies priority activities and assignments, adjusting priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning.
• Accountability – Adheres to organizational rules, regulations and standards; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. ·
• Client Orientation – Provides services, support, advice, guidance to internal or external clients, and seeks to see things from their points of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect.
• Creativity – Actively seeks to improve programmes or services; Demonstrates resourcefulness by finding new solutions to address operational or strategic problems.
• Commitment to Learning – Keeps abreast of new occupational/professional developments; Contributes to the learning of colleagues and subordinates; Provides constructive security advisory, training, coaching and feedback for others.

Managerial Competencies:

• Vision – Clearly communicates links between the Organization’s strategy and the work unit’s goals; Identifies strategic issues, opportunities and risks. 
• Leadership – Is proactive in developing strategies to accomplish objectives; Empowers others to translate vision into results; Establishes and maintains relationships with a broad range of people to understand needs and gain support.
• Empowering Others – Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work; Holds others accountable for achieving results related to their area of responsibility; Involves others when making decisions that affect them.
• Building Trust – Operates with transparency; Places confidence in colleagues, staff members and clients; Treats sensitive or confidential information appropriately.
• Judgment/Decision Making – Identifies key issues in complex situations; Considers potential positive and negative impacts of decisions on others and on the Organization; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision.

Respect for Diversity:

• An ability to work effectively, respectfully, and inclusively with people from different backgrounds and with different perspectives.

Required Skills and Experience   
Education:

• University Degree (Bachelors Degree or Equivalent), preferably in Social Sciences, Management, or a related security field, or formal multi-year education in Security Management, such as military or police, Junior Command and Staff College (minimum 9 months full time) qualification with command experience.
• Formal training in security risk management an asset.

Experience:

• A minimum of 4 years of relevant security and development related experience (2 years if applicant is in possession of an Advanced University Degree in a relevant security field). Formal multi-year education in Security Management, such as military or police senior Command and Staff College (minimum 9 months full time) qualification, with command experience at senior level, is considered equivalent to an Advanced University Degree.
• Previous experience of working in a conflict/post-conflict or crisis environment is an asset.  In-depth knowledge of security management and risk management.
• Knowledge of UNDP business, operations and programming cycle.
• Knowledge of UNDP Country Office structure; roles and responsibilities of the Resident Coordinator, CD, DO, SMT, UNDSS and UN Security management System.

Language Requirements:

• Fluency in written and spoken English as well as fluency in spoken Hausa are required. The ability to communicate effectively in Kanuri is and asset.

go to method of application »

Job ID: 25621
Location: Maiduguri, Borno
Grade: NOB  
Vacancy Type: FTA Local
Posting Type: External
Contract Duration 1 Year with possibility for extension
   
Background
The nexus of security-humanitarian-development issues around Lake Chad has given rise to an intractable extremist insurgency that has left tens of thousands of people dead, approximately 2.5 million displaced, and more than 10 million people in the region affected and in need. While robust national and multi-national military operations have re-taken territory previously controlled by Boko Haram, UNDP recognizes that a new approach is required to consolidate these gains and establish the conditions necessary to transition from military to civilian responsibility for security, and from the provision of humanitarian assistance to the resumption of stalled development processes. In this context, the UNDP is strengthening its presence in Borno state by establishing a sub-office in Maiduguri.

The sub-office will serve as the centre of operations for programming which will include a Regional Stabilization Facility, a Disengagement, Disassociation, Reconciliation and Reintegration (DDRR) and Recovery and Resilience programme. The sub-office will also comprise an Operations Service Centre to support management and operations functions related to the effective delivery of programmatic results.
 
Under the overall guidance of Sub-office Operations Manager and direct supervision of the Procurement Specialist, the Procurement Analyst ensures effective delivery of procurement services in the Sub-office. He/she analyzes and interprets the financial rules and regulations and provides solutions to complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.
 
The Procurement Analyst works in close collaboration with the Management Support, Operations, Programme and project teams in the CO, UNDP HQs staff to successfully deliver procurement services.
   
Summary of key Functions

• Inputs to elaboration and implementation of operational strategies
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools
• Facilitation of knowledge building and knowledge sharing

Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor.
• Analysis and proposals on cost saving and reduction strategies in the CO.
• Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.

Supports management of procurement processes for the Sub-office, NIM/DIM projects, and at the request of other Agencies operating in the northeastern region, focusing on achievement of the following results:

• Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.
• Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
• Implementation of e-procurement module.

Ensures facilitation of knowledge building and knowledge sharing in the Sub-office focusing on achievement of the following results:

• Participation in the organization of training for the operations/ projects staff on Procurement.
• Synthesis of lessons learned and best practices in Procurement.
• Contributions to knowledge networks and communities of practice.

Impact of Results:

• The key results have an impact on the overall Sub-office efficiency in procurement management and success in introduction and implementation of operational strategies
• Accurate, thoroughly researched information, timely and appropriate delivery of services ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

Functional Competencies
Building Strategic Partnerships:

• Level 1.2: Maintaining a network of contacts
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
• Promoting Organizational Learning and Knowledge Sharing
• Level 1.2: Basic research and analysis
• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise:

• Level 1.2: Fundamental knowledge of own discipline
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Analyzes the requirements and synthesizes proposals
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development:

• Level 1.2: Basic research and analysis
• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

Design and Implementation of Management Systems:

• Level 1.2: Research and analysis and making recommendations on management systems
• Maintains information/databases on system design features
• Develops simple system components.

Client Orientation:

• Level 1.2: Establishing effective client relationships
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Actively supports the interests of the client by making choices and setting priorities to meet their needs

Promoting Accountability and Results-Based Management:

• Level 1.2: Basic monitoring
• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems
• Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control.

Managing Conflict:

• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making
• UNDP Procurement Certification Programme.

Required Skills and Experience
Education:

• Master's Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience:

• Up to 2 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems

Language Requirements:

• Fluency in written and spoken English as well as fluency in spoken Hausa are required
• The ability to communicate effectively in Kanuri is and asset.