Job Vacancies at Palladium Group

Project Overview and Role    

• This is a requisition for employment at Partnership to Engage, Reform and Learn (PERL) – a component of which is the Engaged Citizens’ Pillar (PERL-ECP) is a flagship five-year Programme, funded by the UK’s Department for International Development (DFID) in Nigeria. 
• PERL-ECP is recruiting to fill vacant position in our offices. PERL-ECP is managed by Palladium International Nigeria Limited.
• The PERL-ECP mandate is to effectively engage citizens to bring about improvements in service delivery and positively impact on poverty outcomes by working to ensure that constituencies become increasingly effective at influencing improvements in government ability to deliver services and policy issues for the benefit of greater number of Nigerians.
• PERL-ECP supports partners to work constructively with government, focusing on issues, processes and systems that are on the government’s reform agenda, as well as public priority for citizens.
• The core approach used by Engaged Citizens involves supporting locally led processes of change, enhancing the local actor’s ability to broker constructive multi-stakeholder partnerships, strengthening institutions for collective action, promoting attention to the mitigation of conflict and facilitating gender and social inclusion.
• PERL-ECP has a 5-year life span from May 2016 and is operating in Abuja National Office which includes, a Federal Delivery unit located in the FCT, Abuja, 3 Partner states in Kano, Jigawa and Kaduna with 3 regional locations in South West (Lagos), South East (Enugu) and the North East (Borno, Adamawa and Yobe). 
• The National Finance Officer (NFO) is responsible for the ensuring timely payment of all invoices and expenses for the ECP programme. They are also responsible for the remittance of all statutory payments at the state level related to both vendors, service providers, staff and consultants. 
• The NFO will work closely with the National Finance Manager (NFM) and the Head of Operational Support (HOS) to ensure the effective oversight of the programme finances.

Responsibilities   
Under the direct supervision of the National Finance Manager (NFM), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

Financial Administration:

• Ensure that procedures as set out in the programme operations manual are followed for direct payments to non-ECP staff (partners, local TA, suppliers, etc) using electronic transfers when possible
• Manage petty cash with daily reconciliation, supervise all ECP’s banking transactions in the state
• Supervise all ECP’s banking transactions in the state.
• In conjunction with the National Finance Manager set-up and maintain the office safe for secure storage of petty cash and confidential/restricted documents (financial and staff personal) and filing and retrieval systems for all financial records (in soft and hard copy) in compliance with the required programme financial management procedures.
• Make payment of PAYE for state office staff to federal tax authority based on PAYE payment schedule sent by the National Finance Manager, as well as withhold and remit the WHT of local TA, suppliers, etc, at the defined rate to the state tax authority, and forward the receipt to the payee
• Prepare monthly financial forecasts for the Finance Unit of the Operational Support Team and reports for the state, including statements of the office petty cash account, make requests for funds transfer from the Abuja office against agreed dates and tranches, provide original supporting documents on expenditure to the Abuja office, maintain copies locally, and provide state level data for the monthly variance report prepared by the Abuja office for the programme

Financial Reporting:

• Respond to any queries and requests from the HOS and NFM relating to financial oversight and quality control of state financial information, including participation in any peer review audit and compliance with all external audit requirements.
• Monitor compliance of all office staff with all office financial management procedures and individual responsibilities in accordance with the programme operations manual and Palladium policies and procedures and report any non-compliance to the National Finance Manager for required action.
• Be a member of the ECP Procurement Committee for specific items and to validate/update preferred suppliers list: review and make recommendations to the National Logistics and Security manager.
• Support the technical team to guide, oversee, review and advice partners on their financial management of project funds provided by ECP for programme implementation.
• Support technical team to access, manage and retire funds for programme activities relating to partners and incidental expenses during and immediately after programme events.

Requirements   
Required Qualifications:

• Bachelor’s degree or equivalent in Finance, Business Administration or a related field
• Experience working in a donor (preferably DFID) funded programme
• At least a proven providing logistical support to large complex programmes in the Nigerian context

Key Competencies and Professional Expertise Required:

• Excellent Communication skills and the ability to communicate with people of different backgrounds and cultures
• Excellent organisational skills including the ability to work with remote teams and excellent attention to detail
• Excellent financial acumen and understanding of tax and basic business skills
• Ability to work in a team with people of different cultures, backgrounds and religions

Other Requirements:

• Applicants must be able to demonstrate ability to be a team player, be respectful and inclusive, be able to learn and share on the job, while working in a way to ensure sustainability and be able to adapt and iterate in their job function.

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Project Overview and Role    

• This is a requisition for employment at Partnership to Engage, Reform and Learn (PERL) – a component of which is the Engaged Citizens’ Pillar (PERL-ECP) is a flagship five-year Programme, funded by the UK’s Department for International Development (DFID) in Nigeria.
• PERL-ECP is recruiting to fill a vacant position in our offices. PERL-ECP is managed by Palladium International Nigeria Limited.
• The PERL-ECP mandate is to effectively engage citizens to bring about improvements in service delivery and positively impact on poverty outcomes by working to ensure that constituencies become increasingly effective at  influencing improvements in government ability to deliver services and policy issues for the benefit of greater number of Nigerians.
• PERL-ECP supports partners to work constructively with government, focusing on issues, processes and systems that are on the government’s reform agenda, as well as public priority for citizens.
• The core approach used by Engaged Citizens involves supporting locally led processes of change, enhancing the local actor’s ability to broker constructive multi-stakeholder partnerships, strengthening institutions for collective action, promoting attention to the mitigation of conflict and facilitating gender and social inclusion.
• PERL-ECP has a 5-year life span from May 2016 and is operating in Abuja National Office which includes, a Federal Delivery unit located in the FCT, Abuja, 3 Partner states in Kano, Jigawa and Kaduna with 3 regional locations in South West (Lagos), South East (Enugu) and the North East (Borno, Adamawa and Yobe). We are looking to recruit a Programme Officer.
• The Federal Programme Officer (FPO) is responsible for supporting the Federal Team Leader (FTL) in delivering the Federal component of the Engaged Citizens Pillar of PERL. This includes supporting the FTL in planning programme delivery, co-ordinating inputs from Federal Partnership facilitators and short-term advisors and monitoring and recording results.
• The FPO will work to co-ordinate activities with technical and operational teams at the National and state levels as well as liaising with programme partners under the direction of the FTL.

Responsibilities    
Under the direct supervision of the Federal Team Leader (FTL), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

Programme Delivery:

• Developing and monitoring the implementation of the agreed workplan under the FTLs guidance, including co-ordinating the work of FPFs and short-term advisors
• Coordinating and monitoring the allocation of ECP resources towards different outputs and work-streams   
• Actively work to ensure work at the Federal level is fully integrated with ECP’s information management, communication and monitoring and evaluation   systems
• Supporting the FTL in planning for contextual studies to be completed at the Federal level, including co-ordinating the inputs of Federal Partnership Facilitator, short term advisors and partners
• Co-ordinating, under the FTL, the development of workplans and budgets for the Federal level and communicating to partners, National and State teams
• Supporting the FTL in planning and organising for on-going refinements of the Federal level strategy, including collecting feedback and organising reflection points

Support to M&E and Programme Partners :

• Co-ordinate and monitor the development and implementation of M&E plans by Federal Partnership Facilitators
• Collate and provide ad-hoc support to Federal Partnership Facilitators in compiling required information/data into the Federal M&E database, activity report & replication diary summary sheets, case studies, QPRs and other reporting templates as required
• Maintaining regular liaison with the ECP National team and State teams to ensure work at the Federal level is fully co-ordinated with other interventions
• Support the FTL in maintaining regular liaison with key programme partners, including Pillar One of the PERL programme, other development programmes working at the Federal level

Requirements    
Required Qualifications:

• Bachelor, Master’s degree or equivalent in a related field
• Experience working in a donor (preferably DFID) funded programme
• Proven experience in programme management roles

Key Competencies and Professional Expertise Required:

• Ability to coordinate between a broad range of stakeholders, including civil society, government and the media and broker relationships between them
• Strong skills in using systems for the delivery of development programmes, including workplanning, monitoring and evaluation and knowledge management
• Ability to work effectively as part of a complex team
• Good understanding of state and civil society dynamics in Nigeria, particularly at the Federal level
• Excellent Communication skills and the ability to communicate with people of different backgrounds and cultures

Other Requirements:

• Applicants must be able to demonstrate ability to be a team player, be respectful and inclusive, be able to learn and share on the job, while working in a way to ensure sustainability and also be able to adapt and iterate in their job function.

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Project Overview and Role

• Propcom Mai-Karfi is a six-year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid-2018:
• Tier 1 (Borno, Adamawa and Yobe);
• Tier 2 (Gombe, Taraba and Bauchi) and
• Partnership states (Kaduna, Kano and Jigawa).

Purpose

• To supervise the efficient disbursement of funds in line with Palladium’s policies and procedures.

Responsibilities

• The Finance Officer - Abuja will be responsible for ensuring timely payment of all invoices and expenses for the Propcom Mai-karfi programme and proper documentation of financial transactions for audit trail.
• S/he will form part of the programme finance team and work closely with the Cash Officer, Logistics Officer, Operations & Security Manager and report to the Senior Finance Manager, and through him/her to the Finance and Administration Manager.

Specific Responsibilities
The Finance Officer - Abuja will support the Senior Finance Manager and the Finance and Administration Manager with the following:

• Preparation of payment vouchers for all transactions ensuring appropriate signing, filing and documentation and the existence of a clear audit trail in line with DFID and Palladium guidelines.
• Support the Senior Finance Manager in preparation of monthly financial forecasts for the state, including statements of the office imprest account and requests for funds from the Abuja office.
• Update all financial registers including travel advance register, recurrent bill register, withholding tax register, etc and support Cash Officer to maintain cash/bank registers, cheque registers daily.
• Prepare monthly office running costs analysis.
• Draw up schedules on withholding tax monthly for remittances to appropriate authorities, and ensure prompt remittance of PAYE, WHT and other statutory taxes in line with the tax guidelines.
• Support the programme Senior Finance Manager in the preparation of cash books
• Coordinate funds/advance retirements, reimbursement and refunds ensuring that advances are promptly retired as at when due.
• Support staff with lead responsibility for implementation of specific programme activities to calculate activity budgets (using the ‘standard unit costs’ spreadsheet in programme strategic planning framework) and to input into state workplans and budgets where required
• Support technical team to access, manage and retire funds for programme activities relating to partners and incidental expenses during and immediately after programme events.
• Compute Drivers’ monthly overtime and other associated costs in conjunction with the Logistics Officer
• Respond to any queries and requests from the FAM and SFM relating to financial oversight and quality control of state financial information and compliance with all external audit requirements.
• Provide support to Staff, Vendors, Consultants, etc with practical orientation and ensure adequate understanding of office financial management systems, procedures and individual responsibilities, and provide them with templates for fund requesting and financial reporting.
• Ensure all finances are managed in alignment with the Nigerian government regulations, company and client’s financial policies and procedures.

Working Relationship:

• The Finance Officer - Abuja will report to the Senior Finance Manager and, through him/her to the Finance and Administration Manager as designated by the Team Leader or Director Operations.
• S/he will also be expected to establish and maintain good working relationships with the rest of the Propcom Mai-karfi team.
• The Finance Officer - Abuja will also be expected to establish and maintain relationships with key account officers in the various banks through whom the programme financial transactions take place.

Requirements
Minimum education and experience required:

• Relevant academic qualifications in a related field.
• Relevant working experience within Finance and Administration.
• Good organizational and accurate record keeping skills.
• Ability to understand comprehensive information.
• Good numeracy and IT skills required for operating various systems.
• Ability to interpret, analyze, and explain financial report.
• Integrity and use of initiative.
• Good negotiating and influencing skills in implementing financial policies.
• Able to work alone on a broad variety of projects.
• Good interpersonal skills should be helpful and have an approachable disposition.
• Experience using standard editing/proofreading marks and graphic layout designing.
• Demonstrate excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive workflow, knowledge of DFID employment regulations.
• Excellent written and spoken English.
• Able to manage multiple tasks efficiently and must work well under competing deadlines.

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Project Overview and Role    

• Propcom Mai-Karfi was a six-year DFID programme aimed at increasing incomes for the poor in northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid 2018:
  • BAY States (Borno, Adamawa and Yobe);
  • GBT States (Gombe, Bauchi and Taraba) and
  • Partnership states (Kaduna, Kano and Jigawa).

Responsibilities   

• The Human Resource Assistant is to assist the HR and Personnel Manager with interviews and hiring actions, ensuring completion of employees’ documentation and administration, complete administrative tasks related to all aspects of HR sections on the Propcom programme.
• She/he will be required to assist in preparing job advertisement and general correspondence, arrange, coordinate logistics support for selection and maintain personnel files on the Propcom programme.
• The HR Assistant will serve as the liaison between the field offices and the Abuja office for HR related activities. He/she will perform any other duties that may be assigned by the HR and Personnel Manager.

Specific Responsibilities

• Assist with staff recruitment by sending invitations and scheduling interviews.
• Informing the HR and Personnel Manager and team members of joining dates of new hires and coordinating with other units for necessary arrangements.
• Preparing Induction Schedules for new hires
• Collate exit interview reports for exiting staff and filing.
• Researching on changes or updates in the country labor laws and informing the HR and Personnel Manager of these developments.
• Maintain personnel records, tracking employment history, confirmation, promotions, transfers, salaries, and training.
• Issuing of contracts and confirmation to newly employed staff.
• Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.
• Updating the HR online databases.
• Prepare HR reports.
• Administering payroll information to the Finance team and maintaining staff related records.
• With the HR and Personnel Manager; plan, coordinate and conduct training occasionally, including induction programs for new hires.
• Processing of staff benefits such as Health Insurance and Life Insurance.
• Scan all ex-staff files as soon as soon as possible after exit
• Collect approved leave forms from staff and update the Leave Tracker.
• Draft correspondence for and on behalf of Propcom staff.
• Any other duties that may be assigned from time to time.

Requirements   
Minimum education and experience required:

• Relevant academic qualifications in relevant field.
• Relevant working experience within Human Resource Management and Administration.
• Good organizational and accurate record keeping skills.
• Ability to understand comprehensive information.
• Good numeracy and IT skills required for operating various systems.
• Ability to interpret, analyze, and explain the official framework employment regulation.
• Integrity and use of initiative.
• Good negotiating and influencing skills in implementing personnel policies.
• Able to work alone on a broad variety of projects.
• Good interpersonal skills should be helpful and have an approachable disposition.
• Experience using standard editing/proofreading marks and graphic layout designing.
• Demonstrate excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive workflow, knowledge of DFID employment regulations.
• Excellent written and spoken English.
• Able to manage multiple tasks efficiently and must work well under competing deadlines

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Project Overview and Role    

• The Health System Coordinators shall be based at strategically located Local Government Health Authorities (LGHAs).
• The IHP Health System Strengthening (HSS) coordinators will be responsible for providing technical assistance and capacity building across the building blocks of the health system and enhance the utilization of data for decision-making and apply adaptive management at the LGHA  (6-7), PHC and community to continually strengthen accountability, systems and services for  reduced child and maternal morbidity and mortality.

Responsibilities   

• Facilitate and support LGHA officials to adopt and effectively implement state-wide policies including, but not limited to, Primary Health Care Under One Roof (PHCUOR), PHC revitalization, Integrated Supportive Supervision, and integrated RMNCH+N and malaria
• Build capacity of LGHAs to strengthen Facility Management Committees (FMC), Quality Improvement Teams and Ward Development Committees (WDCs) to fulfill their functions and work with health providers to improve integrated primary health care
• Provide guidance to LGHA’s to enhance HRH availability and performance of integrated primary health care through appropriate training, mentoring and integrated supportive supervision to facility (PHC) and community-based structures (WDCs/VDCs and community-based health workers/volunteers)
• Support the implementation of strategic plans for Human Resources for Health at the LGHA and PHC levels that are based on evidence and are designed to support improvements in RMNCH+N and malaria
• Provide technical leadership to and build capacity of LGHA officials to use available data and information to make strategic decisions for planning, budgeting and supervising systems for health financing, health workforce, service delivery, supply chain, governance and accountability
• Works with LGHAs to strengthen institutional and financial capacity for quality PHC service delivery, incorporating new and innovative approaches as appropriate for FMCs and WDCs
• Participate in catchment LGHAs’ planning meetings, to provide guidance and adapt/target IHP technical assistance plans, as necessary to address needs
• Conduct regular internal review and analysis of program and quality improvement data for catchment LGHAs to determine progress towards goals and gaps and develop plans for technical assistance to address gaps
• Provide support to LGHA and facility officials to explore opportunities to collaborate with the private sector to improve RMNCH health outcomes
• Coordinate scheduling of program-wide technical assistance activities for catchment LGHAs
• Provide clear documentation of programmatic achievements and keep state management team informed on monthly, quarterly and annual basis
• Perform other duties as assigned by supervisor which contribute to the achievement of program goals
• Reports to the Kebbi IHP Governance and Leadership advisor

Requirements   

• A graduate degree in Public Health, Health Planning, Health Policy or related courses (e.g. MBBS, RN etc.) with extensive field experience in managing health programs in Nigeria. A postgraduate degree in health systems or public health will be an added advantage
• At least 3-5 years of experience working on Health Systems Strengthening in developing countries, preferably in Nigeria
• The HSS Coordinator must be an experienced professional in the field of health systems strengthening, primary health care, and have capacity building and project management experience in public health programs
• The HSS Coordinator must be intimately familiar with the context in Nigeria and have in-country experience with USAID programs
• Demonstratable capacity to network and negotiate with key stakeholders across different sectors in support of health
• Strong skills in design, implementation and monitoring of program components; e.g. health systems strengthening, qual training, supportive supervision, advocacy and coordination
• Excellent facilitation and mentoring skills’ supporting decentralized entities to translate policies into strategic plans for implementation; and computer literacy in spread sheets is a must
• Experience with technical assistance for programs funded by USAID and/or other donor programs in developing countries, with significant Nigeria experience
• Strong verbal, listening, writing, and interpersonal skills essential for effective coordination among several institutions and staff involved in a broad range of activities
• Fluent in English, (written and oral communication) and Hausa and/or Fulfulde
• Willingness to travel throughout Kebbi state as necessary