• Secretary in a Reputable Nigerian Manufacturing Company

  • Posted on: 20 June, 2014 Deadline: 29 June, 2014
  • View Jobs in Manufacturing / Production / FMCG View All Jobs at Lorache Consulting Limited
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  • Lorache Consulting - A reputable Nigerian Manufacturing company seeks the service of a Secretary

    Secretary to the Managing/Divisional Director

     

    Key Responsibilities:
    Full secretarial support to the Managing/Divisional Director. This includes:

    •     Plan and organise MD/RD’s work schedule to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to.
    •     Ensuring regular communication between yourself and the MD/RD, so that both of you are aware of movements/plans, ensuring that both of you have accurate information and your manager arrives promptly for meetings.
    •     Travel planning and booking accommodation as required.
    •     Handle all phone calls and mail, screening as appropriate to ensure
    •     MD/RD’s time is used efficiently
    •     Ensure that the production of typing, including Board Reports,
    •     photocopying and faxing is accurately presented in a professional style and is in line with company procedures
    •     Preparation of Powerpoint presentations
    •     Arrange meetings and seminars, ensuring as appropriate that
    •     participants have all relevant papers in advance and ensuring specifically that the Managing/Regional Director is well prepared for meetings.
    •     Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format
    •     Ensure smooth running of Local Company Office administration and servicing Divisional and Group requests as necessary.
    •     Hold Administration Meetings
    •     Organise Social Functions
    •     Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by Managing/Divisional Director.
    •     Collate company information as required eg. Director’s whereabouts,
    •     Company telephone lists, sickness records, holiday records etc. health and safety records.
    •     Responsible for all office administration, administration staff and office maintenance.
    •     Lead, motivate, communicate with, develop, appraise and performance manage staff to ensure staff are fully motivated to achieve best performance to meet the company’s needs.
    •     Ensure familiarity with Redrow Group’s Health, Safety and Environmental policies and comply with employee responsibilities.
    •     At all times comply with company policies, procedures and instructions.
    •     Implement new ideas and methods and continue to seek ways of both improving contribution to the organisation’s goals and enhancing the reputation of the company.

    Qualification

    •     HND/B.Sc in Secretarial Studies/Management
    •     Must be able to use Microsoft office packages.
    •     Computer literate.
    •     Must be sharp, articulate, witty and willing to work unusual hours.
    •     10 years work experience in an A rated organization .
    •     Not more than 35 years of age.

    Method of Application

    Interested and qualified candidates should forward their applications to: vacancy@loracheconsulting.com

    Note:

    • Applicants must reside in Lagos
    • Only qualified applicants shall be invited for interview.

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