Finance Assistant at the Agency for Technical Cooperation and Development (ACTED)

About the Job

• The Finance Assistant be supporting the Finance Officer to be accountable for the true and fair accountancy of the Base.
• He/She is responsible to respect and follow-up the ACTED’s financial procedures.
• He/She is responsible to update SAGA and work on Finance Titanic on monthly basis.
• He as well would be expected to assist in the preparation of project financial report if authorized by The Finance Officer

Responsibilities
Your main duties and responsibilities will be:

Reporting:
On a daily basis:

• Allocation of the Expenses: Daily allocation of expenses on “purchase orders” & “vouchers”;
• Data entry in SAGA: Daily vouchers to be entered in SAGA;
• Follow-up of Contracts: Update contracts follow-up database in TITANIC, whenever payments or any other changes occur to specific contract(s)
• Assistance: Assist the Country Finance Manager whenever needed

On a weekly basis:

• Weekly cash request: Prepare Statement of expenditures and present it to the Finance Manager on each Friday

On a monthly basis:

• Cash Request (Monthly Budgeting): To prepare the monthly budgeting of the base office for the coming month and send it to Country Finance manager on the12th of each month;
• Monthly official signature table
• SAGA (Accountancy of the month): To send monthly closure of accountancy (Saga) to the CFM before the 5th of each month.
• Finance Vouchers of the month: Review and send all the Finance Vouchers to the capital office after receiving the SAGA backup.
• TITANIC: Prepare Titanic sheets of the Capital office and send them to the CFM before the 10th of each month;
• Maintain all allocation tables and BFU update on monthly basis;

Cost Control:

• Ensure that all the expenses of the area are allocated on the available projects
• Ensure that the running cost of the area are not exceeding the standard norms
• Ensure that non allocated resources are not used on any project, unless an approval is given by the CFM or CR;

Compliance:

• Review and check all project related financial, logistics, administrative, and program information and send them to the Capital Compliance Officer.
• Facilitate the country Compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation;

About You

• All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

Moreover, we also expect the following:
Essential:

• An understanding of humanitarian/civil society issues in the country and the region.
• 1-2 years working experience, in the field of business is require
• University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, sociology, social work, international affairs, humanitarian or related field
• Fluency in written and spoken English. Fluency in local spoken languages.
• Experience with the use of SaGa (Accountancy) and Microsoft Office Package

Desirable:

• Previous working experience with humanitarian agencies
• Experience working with displaced populations.

We Offer

• Contract length: 6 Months with possibility of extension
• Level: E1-1 (national contract)
• Start date: As soon as possible Desirable