Administrative Assistant at the International Institute of Tropical Agriculture (IITA)

Ref: IITA-HR-NRS2019-025
Location: Ibadan, Oyo
Recruitment Type: National (3-year renewable contract)

Duties
Successful candidate will among other things perform the following duties:

• Perform a broad variety of administrative tasks for the unit in all aspects including managing meetings, commitments, appointments/schedules, travels, and other routine and non-routine activities of the unit and following up appropriately; 
• Process staff overtime, keeping of unit imprest, claim reimbursement and provide administrative support out stations in Nigeria;
• Handle incoming call and correspondence, raising draft statement and responses on behalf of the unit head; 
• Work closely and effectively with the head and be proactive in bringing up matters that should receive his attention;    
• Support the unit head in preparation for the meeting and assist with the design and development of relevant presentations by the Unit head;
• Develop and update relevant databases for the effective running of the unit and facilitate easy retrieval of information;
• Manage procurement of materials and equipment required for the effective running of the office;
• Perform all other related duties as may be assigned from time to time by the supervisor;

Qualification and Experience

• B.Sc/HND in Secretarial Studies, Public Administration or related field with a minimum of (4) years’ working experience performing similar role.

Competencies:
The ideal candidate must have:

• Ability to use computer (Microsoft Office Packages) and knowledge of Oracle application.
• Ability to pay attention to details and be prudent in handling of office materials.
• Excellent communication skill, neat, trustworthy and reliable. 

Remuneration
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.