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  • Job Vacancies at Solidarites International (SI)

  • Posted on: 11 July, 2019 Deadline: 19 July, 2019
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  • Solidarites International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter.

    SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities

    Logistics Assistant

     


    Location:
    Maiduguri, Borno
    Beginning of contract:  ASAP
    Contract duration: 3 months (with possibility of extension)
    Probation period: 1 month

    Goal/Purpose

    • The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
    • In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
    • He/she temporarily takes on the basic tasks of the logistics manager in their absence

    Main Tasks
    Management of supplies:

    • Update price lists and vendor databases
    • Control Solidarités International purchase procedures
    • Verify and process quote requests and IOFs
    • Compose and archive purchase folders
    • Implement purchases, monitoring adherence to validation regulations and procedures
    • Negotiate prices, deadlines and methods of delivery
    • Ensure that relationships with suppliers are monitored

    Management of vehicle fleet:

    • Assist in the planning and execution of maintenance and repair work on mission vehicles
    • Draw up the vehicle schedule
    • Ensure that a complete breakdown kit is available on board all vehicles
    • Check that vehicle log books are in place and are used correctly
    • Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
    • Prevent misappropriation of petrol and spare parts
    • Monitor the administrative documents for all vehicles
    • Any other tasks entrusted by the Log Manager or Log Coordination

    Management of equipment/telecommunications:

    • Assist in installing and securing materials
    • Assist in monitoring and maintaining materials
    • Organize training sessions in the use of means of communication
    • Any other tasks entrusted by the Log Manager or Log Coordination

    Management and monitoring of IT equipment:

    • Update antivirus software
    • Provide teams with adequate means for data backup
    • Ensure the maintenance and correct use of IT equipment
    • Any other tasks entrusted by the Log Manager or IT Responsable

    Management of Supplies:

    • Supervise the maintenance and securing of warehouses
    • Support the logistics officer in carrying out stock checks and physical inventories
    • Any other tasks entrusted by the Log Manager or Log Coordination

    Human resource management:

    • Assist in the recruitment process and in evaluating the members of the logistical team
    • Establish team schedules in conjunction with the logistics officer
    • Ensure or assist with logistical training
    • Any other tasks entrusted by the Log Manager or Log Coordination

    Requirements
    Personal Abilities:

    • Professional experience: 2 years of experience in similar position (NGO/Private or Public sector)
    • Languages: English, Haussa, Kanuri
    • Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks             

    Technical Competences:

    • Training: Bsc. Economic, management administration supply, social science
    • Logistics related skills : good knowledge supply chain managemnt , Store managment, ICT skill.
    • Microsoft Office ( Excel and Word skills).
    • Management related skills

    Salary and Conditions

    • In accordance with SI’s Terms of Employment; for national staff in Nigeria
    • Delocalized status and related benefits: Applicable

    go to method of application »

    Logistics Manager

     

    Location: Monguno, Borno

    Goal/Purpose

    • The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
    • He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
    • He/she will assist the field coordinator in the implementation of safety rules.

    Main Tasks
    Supply Management:

    • Carry out a purchasing environment analysis at the local level
    • Updating of price lists and supplier files on regular bases
    • Manage the Solidarités International purchasing procedures and those from donors funding the programs.
    • Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
    • Receive, approve and process requests for quotes and internal order forms
    • Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.
    • Supervise the preparation of purchasing documents and draft the contracts 
    • Participate in the drafting the call for tenders
    • Supervise purchasing, ensuring that approval rules and procedures are observed
    • Select suppliers and negotiate prices, deadlines and delivery methods
    • Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
    • Ensure that dealings with suppliers are monitored
    • Communicate and coordinate with coordination the purchase required Coordination and HQ validation.

    Vehicle Fleet Management:

    • Negotiate vehicle rental contracts
    • Supervise the planning and execution of maintenance and repair work on mission vehicles
    • Establish vehicle movement schedules
    • Ensure that a complete breakdown kit is available on board all vehicles
    • Permanently ensure that all drivers have received general training and carry out regular testing
    • Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
    • Check that vehicle log books are in place and are used correctly
    • Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
    • Prevent the misappropriation of fuel and spare parts
    • Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
    • Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.

    Equipment/Telecommunications Management:

    • Update statement of park (durable inventory) in real time
    • Optimize distribution of materials according to task needs
    • Update the responsibility follow up regularly.
    • Organize the installation, safe-guarding and monitoring of materials
    • Install communication means and ensure that they are regularly maintained
    • Train teams in the use of these communication means

    Management and Monitoring of IT Equipment:

    • Update antivirus software
    • Implement backup and data-protection procedures
    • Ensure the maintenance and correct use of IT equipment
    • Provide technical assistance to teams and organize training sessions

    Stock Management:

    • Select storage locations and create a plan for the development and security of these sites
    • Ensure material is stored under suitable conditions and monitor expiration dates
    • Ensure procedures are followed as stock is checked in and out
    • See that all documentation linked to stock is complete and correct
    • Supervise monthly physical stock inventory
    • Update stock follow up on daily, weekly and monthly basis.

    Human Resource Management:

    • Analyse and quantify logistics personnel needs
    • Recruit, train and supervise the logistics team
    • Conduct performance reviews for members of the logistics team
    • Organize formal team meetings at regular intervals

    Security:

    • Implement team safety measures as determined by the coordination team
    • Train teams in safety rules and procedures
    • Pass on any security-related information to his/her line manager

    Reporting/Capitalization:

    • Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
    • Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
    • Consolidate logistics packs monthly and pass on to the logistics coordinator
    • Provide the logistics coordinator with all information needed to draft intermediary and final reports
    • Pass on purchasing reports for closed programs to the coordinators at the established frequency.

    Org Chart Position (Reporting and functional relationships)

    • Line manager:  Field coordinator
    • Line report(s) on base: Entire base logistics team
    • Functional manager:  Logistics Coordinator
    • Functional report(s):  Logistics Coordinator

    go to method of application »

    Stock and Freight Manager

     

    Location: Maiduguri, Borno
    Beginning of contract: ASAP
    Contract duration: 3 months (with possibility of extension)
    Probation period: 1 months

    Mission

    • The Stock and Freight Manager supervises the arrival, storage and shipping of food or non-food items, goods, tools and materials used by Solidarités International or under the responsibility of Solidarités International and stored in the partner warehouse.
    • He/she is in charge of issuing and monitoring all of the administrative documents linked to the stored goods.
    • The Stock and Freight Manager is responsible for the shipping and transportation of goods: he/she optimizes the transportation to bases, monitor the security and inform about delivery.
    • He/she offers technical and organizational solutions for the optimization of freight and the reduction of running costs.

    Main Tasks
    Warehouse Management:

    • Storage and stocked materials:
      • Monitor the warehouse’s interior and exterior installations and infrastructures.  Good storage condition
      • Spot damage and alert the line manager.
      • Verify product quality on delivery. Set aside any non-compliant or infested products and report them to the line Manager
      • Regularly check product quality during storage.
    • Warehouse management:
      • Organize the stock request (in/out) and link with the warehouse partner according to partner’s standards.
      • Participate to each loading/unloading of cargo at the warehouse.
      • Fill in the shipping or delivery documents in compliance with Solidarités International’s standards
      • Ensure good coordination with the procurement manager to organize reception of cargo.

    Freight Management:

    • Transporters Follow up:
      • Participate to transporters identification, help in costs and contracts negotiations for truck rentals
      • Monitor trucks good conditions, equipment (tools, fire extinguisher, …)
      • Ensure the administrative documents for all trucks are available, filed and monitored
    • Freight Management:
      • Collect all freight request forms from bases and organize the cargo movement.
      • Organize and provide feedbacks on cargo schedule
      • Ensure proper cargo loading and transport documents (waybill, order mission, military clearance …)
      • Link with partner warehouse for cargo movement
      • Request and Collect security clearance from appropriate office for cargos organized by SI
    • Security:
      • Ensure follow up of the SI cargo movement. Report all inccidents to the line manager
      • Confirm the road security authorizing a movement
    • Reporting:
      • Prepare inventory reports and forward them to the line supervisor
      • Keep the stock forms updated (soft and hard copies)
      • Take a monthly inventory of stored goods and materials and reconcile it with the theoretical inventory

    Personal Abilities

    • Dynamic, organized, methodical, team player, with sound communication skills
    • Languages : fluent in English (additional languages a plus)
    • Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

    Technical Competences:

    • Professional experience: at least 3 year of experience in similar position in Logistics especially with INGOs
    • Bachelor's Degree in Logistics and Supplies or any related fields
    • IT skills: Microsoft software practice, sound Excel skills.

    Salary and Conditions

    • In accordance with SI’s Terms of Employment; for national staff in Nigeria
    • Delocalized status and related benefits: Applicable

    Method of Application

    Note

    • Please when the page opens, select "Logistics Assistant" fill the form and attach your CV. The CV attached must be named with your name and surname.
    • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

    Interested and qualified? Go to Solidarites International career website on docs.google.com to apply

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