Job Openings at The Management Sciences for Health (MSH)

Job ID: 13-10598
Location: Nigeria
Slot: 8 Openings
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A576 - PMI - S
Reports To: Director, Finance and Administration, PMI-S Project.

Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) for the implementation of the National Malaria Strategic Plan 2014-2020.
• PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
• Kindly note that recruitment for this job position is contingent upon receiving funding and donor approval.
• Interested candidates are required to indicate on their applications, 3 states in order of preference, where they would be willing to work in.
• The Field Finance and Operations Manager will be responsible for assisting the DFA with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.  The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Specific Responsibilities

• Review payment vouchers.
• Ensuring properly code all transactions.
• Exercising control and monitoring all expenses from the petty cash.
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare and control advances.
• Ensure balances of unused portions of advances are deposited into the MSH account.
• Supervises deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone, supplies etc).
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Capacity building of team members.
• Preparation and filing of forms for payments of taxes and social security.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
• Monitor and ensure compliance.
• Other tasks as requested by supervisor.
• The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

• Master's Degree in accounting/finance is required. Alternatively, University Degree in Accounting/finance with 7 years post degree experience or equivalent certification from a Business Technical School with 10 years of post-diploma experience.
• Minimum of 10 years of relevant progressive experience.
• 3 years of managerial experience.
• Knowledge and experience of handling U.S. government funded projects. Including knowledge of donor rules and regulations.
• Understanding of key aspects of accounting.
• Ability to use basic accounting software (i.e. Quickbooks).
• Written and verbal proficiency in English including business terminology.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong written and oral presentation skills in English.
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values.
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.
• Commitment to accuracy and attention to detail.
• Collaboration Skills.
• Performing financial management of the project.
• Timely transactions recording, reviewing, vouchers file management and preparing necessary reports.
• Demonstrate good judgment and sound financial "common sense".
• Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Good ethical conduct.
• Ability to manage teams in Abuja and in the states.
• Monitoring/assessing performance to make improvements or take corrective action.
• Good communication and interpersonal skills.
• Commitment to accuracy and attention to detail.
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally.
• Ability to plan, balance and cope with competing priorities.
• Good written and verbal communication skills.
• Ability to manage teams, initiate and organize work.
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Ability to work under pressure.
• Ability to work independently, prioritizes tasks, and meets deadlines.

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Job ID: 13-10602
Location: Nigeria
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A576 - PMI - S
Reports To: Field Finance and Operations Manager
Grade: G
Slot: 8 Openings

Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) for the implementation of the National Malaria Strategic Plan 2014-2020.
• PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
• The role of the Admin/Procurement Officer is providing Admin support and to procure goods and services in compliance with MSH/Donor procurements policies and procedures.
• S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Procurement Officer will follow up to assure delivery.
• S/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner. Assists expatriate staff with resident visas, also assists project staff with visa processing (where applicable).
• S/he is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

Specific Responsibilities

• Arrange hotel for Nigerian staff, participants, consultants who are coming to the state for assignments.
• Arrange hotel for TDY staff coming to assist Nigeria teams.
• Assist staff in obtaining visas for international travel (Where Applicable).
• Assist in making international and local travel arrangements.
• Arrange for telephones and internet modems for TDY and new staff, as the case may be.
• Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS (where applicable).
• Calendar management, ensuring conference rooms are booked.
• Meeting/conference/activity logistics and making sure to update the records regularly.
• Arrange spaces for new employees making sure the availability of desks, chairs etc are ready for them to use on the start day.
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
• Coordinate catering services for official functions within and outside the office location.
• All aspects of fleet management (fueling, repair/maintenance, log books, reporting).
• Receives approved Purchase Requisitions (PR) for procurement of goods and services.
• Tracks all PRs, for both local purchases and those requested through Cambridge.
• Determines price reasonableness.
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval.
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed.
• Handles field office purchases when required.
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods.
• Prepares weekly procurement status report and submits to the supervisor.
• Regularly updates the supervisor of all partial collection of the procured goods.
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Capacity Building of Team.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
• Monitor and ensure compliance.
• Other tasks as assigned by the supervisor.
• The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

• Master's degree in Business Administration/Finance/Accounts or related field or University Degree in Logistics, Supply Chain Management or Business with 4 years post degree experience.
• 4-5 years’ or relevant and progressive experience in procurement and supply management.
• Experience in a USG or donor funded project or NGO preferred.
• Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Monitoring/assessing performance to make improvements or take corrective action.
• Ability to work under pressure.
• Planning and scheduling skills.
• Good organizational skills.
• Good communication and interpersonal skills.
• Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.
• Functional expert - has knowledge of processes and products.
• Influencer - relates to people, builds relationships, and effectively presents arguments.
• Results seeker - meets deadlines, identifies actions, and achieves goals.
• Innovator - thinks creatively, anticipates changes, and produces solutions.
• Adaptor - stays calm under pressure and handles criticism well.
• Complier - follows procedures and encourages others to as well.

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Job ID: 13-10600
Location: Nigeria
Slot: 8 Openings
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A000 - None Specified
Reports To: Accountant.

Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) for the implementation of the National Malaria Strategic Plan 2014-2020.
• PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
• Under the overall supervision of the Field Finance and Operations Manager, the Finance Associate is responsible for assisting the Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The Finance Associate is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. 
• The Finance Associate is aware of and adheres to MSH’s procurement integrity standards in all activities.

Specific Responsibilities

• Prepare payment vouchers
• Properly code all transactions
• Payment of expenses, including per diem and transport to participants during activities in the field
• Prepare and control advances
• Assure balances of unused portions of advances are deposited into the MSH account
• Prepare deposit slips for cash to be deposited into the bank account
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
• Maintain accounting files
• Follow up on outstanding advances and assure timely reconciliation
• Control consumption of project (petrol, electricity, water, telephone)
• Participate in the improvement of the accounting system and the system of internal control
• Create all financial reports as requested by supervisor
• Preparation of forms for payments of taxes and social security
• Other tasks as requested by supervisor

Qualifications and Experience

• Minimum of University Degree or HND in Accounting or any equivalent certification
• Minimum of 1year experience in accounting
• Knowledge of US Government funded programs, regulations and requirements
• Proficiency in Microsoft Office programs, especially Excel spreadsheets
• Ability to use basic accounting software (i.e. QuickBooks) or comparable software
• Demonstrate good judgment and sound financial "common sense"
• Verbal and written language skills in English required including speaking, writing, understanding, reading and the ability to conduct business in English
• Excellent communication skills
• Excellent organizational and interpersonal skills with a service-oriented outlook
• Advanced reporting skills
• Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience)
• Ability to work under pressure
• Ability to work independently, prioritizes tasks and meets deadlines
• Ability to work in a team
• Ability to work in a team with extensive knowledge and experience with U.S. government projects.
• Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations
• Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation for a proper audit trail.