Latest Recruitment at the African Development Bank Group (AfDB)

Reference: ADB/19/054
Location: Côte d’Ivoire
Grade: GS6 / GS5
Position N°: 50069319 / 50001087 / 50076315 / 50000316 / 50000911

The Position

• The job of Department/ Division Assistant, which falls under General Support Services that provides administrative support for the smooth running of the Department, ensures that the Director is freed from all tasks which could otherwise impede the efficient discharge of high duties and responsibilities.
• Each Department / Division has its unique functions but the Department / Division assistant works more or less uniformly irrespective of the Departments to assure hitch-free operations within the office of the respective Directorate.
• Accordingly, the Department /Division Assistant’s job facilitates and contributes to the success of the Director in performing his/her role for the achievement of the High 5s.

Duties and Responsibilities
Under the General guidance and overall supervision of the Director / Manager, the Department / Division Assistant will perform the following:

Work Flow Management:

• Receive and register all incoming and outgoing documents of the Department/ Division;
• Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
• Draft general or administrative correspondence on own initiative or on the basis of instructions and finalize for the Director's signature;
• Verify that outgoing correspondence is presented in accordance with the Bank’s accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Director for clearance, approval or signature;
• Review and classify priority and important correspondences and submit accordingly;
• Follow-up and ensure that target dates and deadlines are met using appropriate tracking tools, and that correspondence and queries are responded to in a timely manner;
• Channel correspondence for action by the Director or send directly to the concerned Division, if necessary.

Communication and Liaison:

• Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned divisions, as appropriate;
• Screen Director's calls/visitors, make appointments for visitors to meet the Director or the Division Manager concerned;
• Provide background information to the Director / Manager for appointments with official visitors and/or staff members;
• Relay information between Director, Division Managers and other staff members of the department;
• Follow up on work deadlines with Division Managers;
• Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director's Agenda for the week;
• Arrange time and venue for meetings, collect necessary background materials of meetings needed from the relevant Departments/Divisions; Remind Division Managers and other staff members about scheduled meetings.

Record Keeping and Documentation:

• Maintain a filing system in both hard and soft copies to meet the needs of the Department;
• Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
• Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's staff, checking their availability and ensuring they have the appropriate briefing files and documents;
• Maintain Contact address / Mailing directory of partners working with the Department.

Office Administration:

• Make travel arrangements for the Director including tickets, hotel reservation, etc.;
• Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
• Perform other office administration tasks (photocopies, emails) when the need arises;

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Bachelor’s degree in Business Management, Commerce, Administration or related discipline;
• Training in secretarial Science and/or Administration and Office Management is advantageous;
• Have a minimum of four (4) years of relevant and practical experience in administrative and secretarial roles, in similar offices of international Organizations, Development Banks or similar institutions;
• Having private sector experience will be an added advantage.
• Good knowledge of administration and office support services, including systems and procedures;
• Good coordination skills - methodical and self-organized;
• Demonstrable commitment to delivering excellent customer service focused reception and administration service;
• Good interpersonal, planning and organizational skills;
• Ability to think quickly to respond to immediate requests;
• Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
• Communication;
• Problem Solving;
• Client Orientation;
• Team working;
• Operational Effectiveness;
• Innovation and Creativity;
• Attention to detail;
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
• Bilingualism, knowledge of Arabic, Portuguese, etc. is an advantage;
• Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).

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Reference: ADB/19/053
Location: Côte d’Ivoire
Grade: GS7
Position N°: Accounts Assistant

The Complex

• The Vice-Presidency for Finance (FIVP) oversees the financial management of the Bank Group.
• This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department / Division

• The primary purpose of the Banks’s administrative expenses is to provide efficient transaction processing services with respect to the capital and administrative expenses of the Bank and of all bilateral funds.
• The Division not only ensures that expenses incurred are in accordance with Bank policies but also actively seeks opportunities for savings for the Bank in the management of expenses.
• Ensure the Banks’s financial rules and regulations are respected and all working procedures are adhered to in processing payments related to administrative expenses.

The Position

• This position is  to perform verification of all types of payments and journal vouchers, except for loan-related and pension  payments, to ensure correctness and proper application of international accounting standards in the treatment of transaction, to ensure effective transaction processing services which include effective controls over all financial transactions to safeguard the assets of the Bank and respective Grants, and to perform continuous business process improvement for administrative expense processes.

Duties and responsibilities
Under the supervision of the Manager, Administrative Expenses Division, the incumbent will administer and control all mission related payment processing for all staff and elected officers by performing the following functions:

• Organize, supervise and treat queries from clients regarding Travel payment requests, policies and procedures guiding the payment process, as well as ensure the logging of same using the relevant IT software for the Helpdesk.
• Assist provide first level technical /operational support to  new and existing staff in implementation of new system enhancements, policies and procedures for all types of  payments.
• Analyze logs and follow through of queries, and based on client feedback, report findings and make proposals as appropriate in order to improve internal procedures to provide greater client satisfaction.
• Utilize information from analysis of requests received as a basis to develop and maintain a comprehensive set of documentation which is easy to find, to access, to interpret and to act upon, regarding recurring matters of interest in respect of account payables and other payment requests such as documentation of FAQs (Frequently Asked Questions) and other relevant documents on the division’s intranet Web page.
• Follow up the implementation of the relevant client service and quality procedures and recommend improvements in the service to clients and in quality of the deliveries, procedures and tools for the helpdesk, in order to ensure quality and client service.
• Ensure full compliance with the Bank's information security and confidentiality policy in dissemination of payment information and ensure proper management of sensitive information.
• Participate in the design, testing and implementation of all relevant SAP system enhancement projects for the division.
• Liaise with the IT department and resolve all SAP technical issues encountered in utilization of the SAP Travel Module.
• Follow up to ensure timely submission of claims for Travel mission and other cash advances given to staff and follow up to ensure timely posting of related expenses in the general ledger in SAP.
• Ensure timely reimbursements and deductions from staff for processed mission claims and cash advance justification.
• Monitor and correct anomalies on any items on SAP exception list for the Missions payments and deductions to ensure successful injection in Payroll.
• Generate SAP Reports on Mission and Travel and follow-up of outstanding issues on Mission Status with other departments.
• Provide guidance to staff on the proper utilization of the Travel card as well as the proper utilization of the related SAP module in submission of such claims.
• Perform any other work related duties as assigned.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Bachelor's degree or its equivalent in Accountancy.
• Have a minimum of five (5) years of experience in a similar position. Working experience in a similar Financial Multilateral institution or any other similar institution. Experience in accounting firm or audit firm is an advantage.
• Private sector experience is an added advantage.
• Accounting skills.
• Having an account payable experience.
• Analytical skills and ability to work with detail and convey accurate information.
• Strong communication skills and a commitment to search for and produce innovative and creative new approaches to activities.
• Ability to plan work schedules effectively in a busy work environment.
• Ability to apply business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
• Strong client orientation and ability to work in a team and develop strong relations.
• Strong verbal and written communication skills in English or French. Preferably with working knowledge of the second language.
• Knowledge and proficiency in the utilization of SAP ERP system including SAP Travel Module and Microsoft office Software with proven ability to train others in the utilization of the programs.

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Reference: ADB/19/052
Location: Côte d’Ivoire
Grade: PL5
Position N°: 50066204

The Complex

• The Vice Presidency for Finance oversees the financial management of the Bank Group. This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management (ALM) for the Bank Group.

The Hiring Department/Division

• The Treasury department is responsible for raising funds from the capital markets, managing and investing the Bank Group’s liquidity and shareholders’ funds, processing and settling all financial transactions and managing the institution’s banking relationships.
• The role of the Capital Markets and Financial Operations Division is to: (1) Raise cost-effective resources from the capital markets, (2) Contribute to the Capital Increase process and administer the subscriptions of shareholders to the capital of the African Development Bank and (3) Contribute to the African Development Fund (ADF) replenishment negotiations and administer the subscriptions of donors to the ADF and Multilateral Debt Relief Initiative (MDRI).

The Position
Under the supervision of the Division Manager, Capital Markets & Subscriptions, the Senior Treasury Officer will:

• Ensure that the Bank’s strategy is implemented and that funding and hedging activities are effective and in line with the Division’s processes: Carefully monitor assigned capital markets to source funding opportunities, ensure that pricing is assessed and commensurate with the Bank’s objectives, execute transactions in line with the Bank’s ALM strategy and policies, follow up on relevant documentation, due diligence and report on trades. Monitor and report the secondary market performance of the Bank’s bond issues. Contribute to working groups’ discussions. Lead or participate in roadshows.
• Ensure that the borrowing process is smooth: Prepare a well-written and structured annual borrowing program for board approval in line with the Bank’s requirements, ensure that consents are obtained for markets where funding opportunities exist, ensure that all transactions are immediately reported in the division’s internal dashboard (borrowing model). Track and report the secondary market performance, flows and turnover of the Bank’s bonds.
• Ensure that the Bank’s borrowing documents (Global Debt Issuance Facility, General Information Statement), listing and SEC filing, among others, are completed and coordinate the 10b-5 due diligence exercise and any other relevant documentation process.
• Ensure an effective and quality investor relations program: Organize dealer days, prepare the annual roadshow program identifying investors to target and identify events that should be attended. Build and update a relevant and comprehensive database of investors. Ensure that the Bank’s websites, including the green bond page and Japanese website are continuously updated.
• Manage subscriptions to the capital of the Bank and replenishments of ADF and MDRI: Administer the subscription process requesting, monitoring and reporting on subscriptions, payments and encashments. Prepare the relevant voting powers documents. Contribute to capital increases, replenishment or voting discussions. Administer all financial aspects of subscriptions.
• Manage the download/publishing of currency exchange rates vs the UA (the Bank’s reporting currency), and prepare and execute the administrative hedge of the Bank.
• Prepare documents for technical discussions with credit and ESG rating agencies.
• Prepare the annual Financial Presentation of the Bank to be presented to stakeholders.

Duties and Responsibilities
The Senior Treasury Officer will carry out or contribute to completing the following functions:

Funding and hedging activities:

• Identify and source attractive funding opportunities by monitoring primary market activity, utilizing cross-currency (swap) calculators, maintaining a good working relationship with dealers, being aware of market trends and developments, etc.
• Ensure that the pricing of any new borrowing transaction is in line with the objectives and strategy of the division and mitigate any cost of carry by liaising with the Bank’s ALM and investment divisions.
• Ensure the seamless execution of funding transactions by being alert to market conditions, economic and issuance calendars, keeping informed of investors’ preferences, ensuring that sufficient credit limits exist for settling and swapping transactions, etc.
• Monitor the secondary performance of the Bank’s bond issuances by following market-making action and flow on electronic platforms, being aware of weekly pricing indications received from dealers, information on secondary market flows, and by maintaining a good dialogue with dealers in the Bank’s bond issues.
• Monitor economic and capital markets rules and regulations in assigned markets to ensure the smooth implementation of the borrowing program.
• Lead or participate in investor roadshows and prepare and/or update a comprehensive, accurate, high quality and well-designed investor presentation.

Borrowing Process:

• Ensure that the Bank is able to borrow in assigned markets by keeping abreast of all regulatory developments, ensuring bond issuance documentation is current and up-to-date, maintaining a good and frequent dialogue with relevant major investment banks present, undertake regular investor work in order to ensure that the Bank is an approved and sought after investment proposition.
• Facilitate the borrowing process by preparing an open mandate when warranted and regularly update the funding grid.
• Facilitate analysis, tracking and reporting of: (1) borrowing transactions, by updating the borrowing database and internal league tables; (2) benchmarks, through the preparation of the daily market monitor by tracking secondary market performance using dealers’ traders data, as well as Bloomberg and Tradeweb and other relevant platforms; (3) bond flows and turnover per dealer to assess liquidity of bonds and engagement of dealers, and facilitate discussions with investors.
• Report on transactions to senior management by preparing the weekly market monitor of the division, ALCO and Board reports.
• Prepare the annual borrowing program of the Bank for approval by the Board of Directors to allow the Bank to raise resources from the markets and meet its funding objectives.

Borrowing Documentation:

• Ensure that the Bank’s borrowing documents (Global Debt Issuance Facility, General Information Statement), listing and SEC filing, among others, are up-to-date and coordinate the 10b-5 due diligence exercise and any other relevant documentation process.
• Review and validate all documents necessary to the execution of each borrowing transaction, including bond and swap term sheets, pricing supplements, and dealer accession letters, swap confirmations, etc.

Markets Relations:

• Support an effective investors relations program: Identify and advise on investors to target for roadshows or conference calls to ensure the success of bond issues: Collect investor feedback on AfDB trades, tracking their participation in peers’ transactions and collating information received through back-to-office reports and discussions with dealers. Maintain an efficient database of information.
• Contribute to the deepening of the Bank’s investor base by preparing a short quarterly newsletter to investors, providing updates on funding program and key developments.
• Review the Investor Presentation prepared/updated by the funding team to ensure that data is correct and that information conveyed is in line with investors’ interests. Update the Bank’s relevant webpages (Regular, Japanese and Green) to ensure that they respond to the needs of investors and raise the profile of the Bank with investors.
• Enhance the visibility and positioning of the Bank by leading the preparation of the Bank’s financial presentation.

Subscriptions to AfDB capital, ADF replenishments and  MDRI compensation:

• Assist and advise senior management in shareholder discussions related to capital increases, ADF replenishments, votes and compensation schemes by providing guidance and preparing the relevant technical papers (financing framework, electoral votes, share transfer rules) and contributing to relevant discussions.
• Contribute to establishing an effective management of the subscriptions process by (1) ensuring that all relevant subscriptions resolutions are implemented and the procedure manual is followed and up-to-date; (2) request, monitor, acknowledge and record subscriptions, payments and encashments. Manage arrears in line with guidelines.
• Manage relationships with shareholders by reporting on subscriptions through the preparation of the relevant voting powers, and promptly responding to queries from shareholders and internal clients. Provide relevant information to credit rating agencies and briefs to management as and when required. Manage the entry of shareholders to AfDB and ADF.
• Ensure that the subscriptions system is continuously improved and its data updated on a continuous basis.

Rating Reviews:

• Effectively contribute to the credit rating review discussions by preparing presentation material and data for the Bank’s funding and subscriptions activities, ensuring that rating agencies criteria are met.
• Engage with Environment, Social and Governance (ESG) rating agencies to ensure that the Bank gets the best rating possible on its rating activities, and initiate steps to reinforce the Bank’s ESG rating.

Participation in Working Groups:

• Attend any assigned working group and actively participate by reviewing and providing documents presented for discussion and clearance.

Exchange Rates Management:

• Ensure that Bank Group administrative budget is hedged against currency fluctuations by preparing and implementing the Bank’s administrative hedge.
• Ensure that exchange rates are made available on the Bank’s systems on a daily basis by supervising the currency downloads while providing guidance on the improvement of the system.

Selection Criteria
Including Desirable Skills, Knowledge and Experience:

• Hold at least a Master's degree in Finance, Business administration, Economics, Statistics or related quantitative discipline
• Professional certification such as Chartered Financial Analyst (CFA, ICMA, FRM) is an advantage
• Have a minimum of five (5) years of professional experience in the International Capital Markets, with special emphasis on bond issuance. Have practical experience of managing global bonds and/or public bonds issuance process, and using derivatives for hedging purposes
• Very strong working knowledge of derivative products
• A sound working knowledge of the operation of the organisation as a business and the role of its organisational unit
• Ability to develop practical and timely solutions
• Possess and apply knowledge and expertise in appropriate depth
• A good understanding of clients, markets and needs
• Innovation, creativity and strong problem solving ability
• Client orientation
• Strong team work & relationship management
• Ability to work effectively and accurately in a frequently stressful environment
• Command of standard computer software applications such as Word, Excel, PowerPoint
• Knowledge of Bloomberg, Summit/Numerix would be an advantage
• Ability to communicate effectively (written and oral) in English and/or French, preferably with a working knowledge of the other language