Latest Vacancies at the African Development Bank Group (AfDB)

Reference: ADB/19/049
Location: Central African Republic
Position N°: 50078937
Grade: GS 5

The Hiring Department

• Within the Regional Development, Integration and Business Delivery (RDVP) Complex, the Bank has five (5) Regional Hubs, one in each region of Africa: North, South, East, West, and Central
• Each Regional Hub is headed by a Director General (DG) and is provided with the relevant sector functions and administrative capabilities for rapid delivery of services to client countries
• Regional Hubs provide country offices in their regions with strategic direction and are responsible for operations, business development, project management and the overall effective implementation of the Bank's High 5s, namely: "Light up and Power Africa," "Feed Africa," "Industrialize Africa," "Integrate Africa" and "Improve the Quality of Life for the People of Africa."
• Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners

The Position

• Under the overall supervision of the Country Manager, the Secretary will provide administrative support
• The incumbent of the position will help the team to make the best use of his time by dealing with secretarial and administrative tasks.

Duties and Responsibilities
Under the Supervision of the Country Manager, the Secretary will perform the following:

• Make appointments for experts and other staff of the Country Office and keep their schedules up to date;
• Receive visitors and attend to them with tact and discretion;
• Prepare briefing material used by experts for official missions and special meetings;
• Handle protocol-related issues concerning  reception of the visitors of experts and of the  Office;
• Organize experts’ meetings ; assist the Country Manager’s secretary in coordinating official receptions given by the Resident Representative;
• Participate in staff meetings, take notes and produce reports in the absence of the Country Manager’s secretary ;
• Draft correspondence on non-substantive issues and ensure its follow-up;
• Manage the experts’ incoming and outgoing mail and the office’s  telephone communication;
• Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain the quality of documents requiring the approval and / or signature of experts and other staff members;
• Prepare and finalize draft correspondence (letters, faxes, etc. ...) concerning  various aspects, on behalf of experts, prepare minutes of experts ‘meetings;

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold a minimum of a Bachelor's Degree or its equivalent in Business Administration, Commerce, Administration or a related field, supplemented by training in secretarial functions/administration/office management
• Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office,  preferably in an international organization;
• Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background
• Handling speedily and efficiently internal and external requests.
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)
• Demonstrable commitment to delivering excellent customer service focused reception and administration services
• Be able to multi task, excellent problem solving skill and attention to detail
• Effective communication; highly client oriented, good team working and relations
• Ability to operate effectively in a multicultural organization.
• Good  innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization
• Integrity  and confidentiality
• Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
• Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset.

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Reference: ADB/19/048
Location: Côte d’Ivoire
Position N°: 50093584
Grade: PL6

The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development
• Bank and the African Development Fund. The President supervises several Departments and Units including Office of the President; Independent Development Evaluation Department; Integrity and Anti-Corruption Department; Compliance Review and Mediation Unit; Secretariat to the Sanctions Appeals Board; Administrative Tribunal; Office of the Auditor General; Group Risk Management Directorate; General Counsel and Legal Services Department; Communication and External Relations Department; Staff Integrity and Ethics Office and Office of the Secretary General and General Secretariat.

The Hiring Department/Divison:

• The purpose of the Communication and External Department is to plan, prepare and implement public relations and institutional communication programs designed to make the Bank better known by its various audiences so as to promote social and economic development in Africa, and to establish and maintain the Bank’s credibility and good reputation as Africa’s leading development finance institution
• The Department is also responsible for enabling the Bank to understand better, how the institution is perceived both internally and externally.

The Position

• Under the general guidance and supervision of the Division Manager, Communication and External Relations - PCER.1, the incumbent will assume the role as the responsible point person for event planning and coordination within the team and ensure communication project are brought to closing and deliverables are met.

Duties and Responsibilities
Under the overall supervision of the Division Manager, Communication and External Relations - PCER.1, the Communication and Events Coordinator has the following responsibilities:

• Act as primary focal point for all internal and external stakeholders related to strategic events
• Develop an events masterplan including every aspect of the event, from venue choice to planning, design and production, success metrics, while managing all project delivery elements within time limits
• Organize, attend event preparation meetings and follow up on important actions and decisions from meetings and distribute minutes and relevant document to all project team members.
• Ensure event preparation deadlines are met.
• Organize press events and promotional activities: press conference, press briefing, training for medias, project site visits
• manage all event’s details such as venue branding and decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material
• Do final checks at the day of the event (branding, audiovisual, presentation, etc.) to ensure everything meets standards
• Gather information and negotiate contracts prior to closing any deals
• Excel in the use of internal systems and procedures to coordinate travel logistics of speakers/trainers/staff (air, hotel, per diem)
• Create event budgets and follow up on the processing and payment of invoices ensuring compliance to Bank procurement policies
• Keep financial and timelines under control at all times
• Provide on-site support for events and oversee event happenings and act quickly to resolve problems.

Communication and Media Management:

• Support the media relations team to answer enquiries from the press or other media representatives
• Monitor media coverage of events
• Draft in English and French and disseminate press releases, media advisories, web articles
• Draft in English and French all supporting documents including save the dates, invitations, concept notes, event outlines and agendas
• Assemble and distribute electronic press kits and develop event key messages
• Propose media interviews opportunities to journalists and facilitate interviews
• Interview participants and speakers at Bank major events
• Develop event communication roll out plans and templates
• Support and guide journalists attending events
• Identify and negotiate Public Relations partnerships and speaking opportunities for major corporate communication events
• Develop a database of event moderators
• Negotiate advertisement placement rates for major events
• Work closely with graphic designers and multimedia team to develop and program content
• Act as the Communication focal point for the Bank’s major events (Annual Meetings, Africa Investment Forum,  African Economic Conference, and other flagship events)

Selection Criteria
Including desirable skills, knowledge and experience

• Hold a Master's Degree in Communication, Journalism or related areas
• Have a minimum four (4) experience in journalism, preferably in a newsroom
• Journalistic background with strong written and verbal communication skills, able to deliver clear, concise information tailored to specific and varied audiences.
• Proven experience in event planning or event coordination in a corporate environment
• Good overall knowledge of communication and media platforms
• Excellent command of English and French (written and spoken)
• Excellent time management and communication skills
• Excellent organizational, negotiation, and multitasking skills
• Customer service and relationship building skills.
• Detail-oriented and organized, ensuring quality and consistent output.
• Ability to effectively solve problems, think creatively, make decisions and act, exercising independent judgment.
• Ability to maintain a professional and positive attitude and work with a team or independently with little guidance in a fast-paced, changing environment.
• Ability to work on tight deadlines and under pressure
• Ability to manage multiple projects independently
• Proficiency in MS Office applications (Word, Excel and PowerPoint.).

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Reference: ADB/19/029
Location: Cameroon
Position N°: 50092494
Grade: PL1

The Complex

• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions
• Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.

The Hiring Department

• The various Country Office falls within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs
• The Hub oversees a combination of country and liaison offices, as well as non-presence countries. The Deputy Director General will be accountable to the Director General, in the specific African region where they are located
• Each Hub will house relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground.

The Position

• The Bank is recruiting for a Deputy Director General to fill the vacant Central Africa Region position.
• The Deputy Director General will lead the African Development Bank’s business development and delivery for sovereign, non-sovereign investment and provide advisory services in the host country of the particular resource center as well as countries in the region without a Country Manager.  H/she will support Bank’s teams in executing transactions, managing and expanding portfolios and lead in executing projects and relevant work-programs, including the Bank High 5 priority areas of investment.
• H/she will establish and maintain strong relationships with business partners and high level in-country donors and representatives, as well as with governmental and non-governmental organizations, with the view of maximizing the development impact and effectiveness of the African Development Bank’s interventions, thus contributing to the overall development of the countries, including the private sector
• As deputy to the Director General, manages the Regional Operations in the absence of the Director General.

Duties and Responsibilities

Specific Accountabilities of the Function
Management of the Countries' Portfolio:

• Initiate and lead dialogue with Government and the private sector on systemic issues relating to portfolio management, improving the performance and quality of Bank operations based on agreed result framework, which will be assessed based on key performance indicators and targets;
• Identify and address cross-cutting and country specific portfolio issues and advise the Country Teams in the design, implementation and supervision arrangements for the portfolio as well as new business development;
• Oversee all aspects of portfolio management, sovereign and non-sovereign, to ensure quality at entry and during implementation, including performance monitoring, in line with Bank corporate policies, strategies, guidelines and directives;
• Continuously reviewing country portfolio, country operations and work programs to ensure that it is aligned to the implementation of the new Business Development and Delivery Model;
• Capacity review – ongoing review of current resources (people & other resources) to ensure the office possesses the necessary capability to meet all relevant work programs inclusive of peak periods and long term projects;
• Initiate and support resource mobilization in the country and follow up on related works, including counter-part contributions, co-financing opportunities, as well as Country Policy and Institutional Assessments;

Relationship Management:

• Manage and develop relationships with key clients (governments, central and local authorities and private actors) at the highest level of seniority, and position the African Development Bank (AfDB) as the partner of choice to support high development impact operations in the country.  Build relationships with key stakeholders (including relevant regulators, businesses, NGOs and institutional and private investors);
• Develop and maintain strong relationships with sector departments to originate, process and manage an expanding pipeline of high quality investments, and support proactive and strategic economic and sector work as well as portfolio development and management, to meet the AfDB's targeted objectives;
• Ensuring diplomatic tact and respect for due protocol, especially when it comes to dealing with the host country’s authorities and protecting the Bank’s reputation and image in the country.

Development of Strategy:

• Develop and implement, in consultation with the Director General, an integrated investment and advisory support strategy for the AfDB’s activities, including country priorities and business targets for key industry groups, and key engagements, with a particular focus on High 5s and other high impact projects aligned with the Bank’s strategy to support the country’s development efforts;
• Lead/coordinate capacity building, to enable the country to engage with key actors involved in the country’s sustainable, inclusive and green development;
• Assess and provide advice to the Bank and to the Country with a special focus on addressing Fragility situation as appropriate and supporting climate resilient development in the country.
• Support the alignment of the country strategy to the Bank’s High 5 priorities;

Fragility Assessment:

• Conduct fragility assessments as per business requirement;
• Ensure the fragility lens is being applied in the design and implementation of the Bank Group operations in the country;

Identify Opportunities:

• Identify areas where the Bank can catalyze sustainable, inclusive and green development through innovation based on a thorough understanding of local markets and leading practices from the Bank’s international experience, as well as draw on the expertise of similar development partners especially in terms of conducting dialogue with authorities, resource mobilization, and co-financing opportunities;
• Develop knowledge to ensure that the AfDB is effectively working closely and coordinating with appropriate stakeholders within the country. Develop and maintain relationships with these stakeholders and identify business opportunities taking into account the AfDB's strategy, comparative advantage and operational policies, instruments, procedures and products;
• Identify and initiate opportunities directly linked to the Banks High 5 areas;

External Communication:

• Develop locally the AfDB's 'brand', building on the brand and the overall communications strategy, including engaging with civil society, non-government organizations as well as the local media.

AfDB Visibility:

• Represent and provide visibility for and including through organizing/participating in high profile events (Senior level visits, interviews, seminars, business events and conferences);

Quality Management:

• Focus on ensuring quality and performance of the country portfolio; Ensure all reports and submissions are timely and of high quality; work jointly with relevant country teams and managers to meet KPI assigned targets;
• Play a key role and advise the Country Team on economic, political, social and other developments relevant to the Bank’s operations in the country;

Country Office Management:

• Lead, manage, develop and mentor performance of country teams by ensuring that the teams are high performing, well-motivated, innovative, well-trained; have clear deliverables and remain highly committed to the success of AfDB in the countries;
• Perform Country Manager function for countries that do not have a Country Manager formally assigned;
• Supervise staff in the country teams and undertake staff development and performance evaluation where required;
• Prepare, supervise and manage implementation of the country office budget and submit periodic reports in accordance with the Bank’s budget management regulations where required and applicable;
• Plan and supervise the administrative, financial and personnel support services required; prepare budget and financial reports; authorize expenditures, personnel actions, acquisitions and other administrative actions, and monitor the best possible contribution of the Action Time Recording System (ATRS) to the Cost Accounting System (CAS) of the Bank where required and applicable;
• Liaise and work closely with other department staff on issues such as audits of the country office, human resources, pipeline development in SRAs, portfolio management in BPPS and asset management (CHGS) and IT issues (CHIS) where required and applicable;

Management of Audit Findings:

• Initiating the necessary corrective actions to address all audit findings successfully and prevent any repeat thereof;

Country Dialogue:

• Perform high level engagement and dialogue with Diplomatic, Senior Government Officials, Ministry and Presidential representative to further the interest and mandate of AfDB.

Championing the Complex / Regional Mandate and Purpose:

• Providing a direct and indirect operational support that will contribute to the regional output and mandate in assigned Country;

People Management:

• Engage staff regularly and manage direct reports to obtain maximum output.

Selection Criteria
Including desirable skills, knowledge and experience

• Minimum of a Master's Degree or its equivalent in Business Administration, International Relations, Political Sciences, Economics or another relevant field; Management/Business or Leadership certificate/course or qualification will be an asset.
• A minimum of nine (9) years of extensive and progressive experience in country program operations in an international organization, including preferably three (3) years at a managerial or supervisory level;
• Senior level experience in macroeconomic management, especially in public finance and debt essential;
• Portfolio management experience and expertise as an economist would be an asset and a track record in Business Development and Delivery a clear advantage;
• Excellent analytical skills, strong capacity to analyse actions from the perspectives of stakeholders and translate strategic thinking into compelling plan of action;
• Demonstrated capacity and ability to take business risks and make effective, timely and well-determined decisions;
• Ability to operate effectively in a matrix management framework, both as team leader and team member.
• Ability to “sell” an idea to solicit support for co-financing into a project or to generate new business for the bank;
• Solid knowledge and good grasp of the political economy, as well as the socio-economic and development issues in Africa specifically in the region of assignment;
• Communicate and write effectively in French or English, with a good working knowledge of the other language. Knowledge of Portuguese for Lusophone Countries and Arabic for North African Countries would be an advantage.
• Competence in the use of standard Microsoft Office Suite applications and preferably, SAP.