Latest Vacancies at Management Sciences for Health (MSH)

Job ID: 13-10564
Location: Nigeria-Niger
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A512 - Nigeria CaTSS
Reports To: Project Director
Grade: J

Overview

• The State Team Leader (STL) will provide overall leadership and management of the CaTSS project in Niger State in a manner that strengthens partnerships with the state government and other partners, and leads to sustainable HIV/AIDS prevention and control efforts.
• The STL will spearhead coordination, implementation and reporting of the CaTSS program in the State and ensure optimal resource management in the project.
• The STL will serve as a member of the Project Management Team and responsible for overall project performance in their states of primary responsibility.

Specific Responsibilities

• Leading the development of an integrated CaTSS project plan for the State.
• Operationalize CaTSS project plan in the State ensuring efficient coordination of resources to maximize integration and synergy of program areas.
• Lead and manage the achievement of the CaTSS overall goal in the states
• Transitioning of CaTSS supported health facilities to the state
• Establish system for project monitoring, evaluation and reporting.
• Support the state HMIS Officer to establish a functional state M&E data system with periodic analyses and review to inform program management.
• Establish a system for timely relevant technical support to all implementing health facilities.
• Take responsibility for management of the state CaTSS project budget and all other resources under the direction of the Project Director
• Advocate and represent MSH CaTSS project at the highest level in the state on matters of HIV/AIDS and TB.
• Liaise and network with relevant CaTSS partners and collaborators in the state to improve MSH’s visibility, coordination of activities and promotion of shared advocacy agenda.
• Supervise staff and manage staff performance and development.
• Provides clear documentation of programmatic achievements as well as required data and keeps MSH senior management informed of state activities on monthly, quarterly and annual basis.

Qualifications and Experience

• Graduate degree in Public Health, Public Administration, Management or related discipline, or equivalent experience. Postgraduate degree in related field preferred
• At least 5 years’ senior level work experience in health program management in developing countries, or equivalent
• Previous supervision or team leader experience
• Proven track record in managing international projects or in senior management of a large and complex project overseas
• Willingness to travel within the states and other parts of the country as needed
• Understanding of USAID and field Missions; USG audiences, trends and requirements
• Proven programmatic, technical and managerial expertise in providing support to institutions to strengthen their management and/or leadership capacity, systems and processes, and sustainability potential
• Strong interpersonal and organizational skills
• Computer skills: Windows applications for word processing and spreadsheet software
• Extraordinary verbal and written communication skills to manage project communications and disseminate project information are required
• Demonstrated leadership and capacity to oversee USAID-funded
• Demonstrated capacity to collaborate with colleagues, teams and partner organizations to achieve results.

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Job ID: 13-10563
Location: Abuja
Slot: 3 Openings
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A000 - None Specified
Reports To: Senior accountant II

Overview

• The Accountant is responsible for assisting the Senior Accountant with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The Finance Associate is responsible for ensuring that any money expended in the field is done in accordance with generally accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.  The Finance Associate is aware of and adheres to MSH’s procurement integrity standards in all activities.

Specific Responsibilities

• Prepare payment vouchers
• Properly code all transactions
• Control and enter all expenses from the petty cash
• Payment of expenses, including per diem and transport to participants during activities in the field
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the MSH account
• Prepare deposit slips for cash to be deposited into the bank account
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
• Maintain accounting files
• Follow up on outstanding advances and assure timely reconciliation
• Control consumption of project (petrol, electricity, water, telephone)
• Participate in the improvement of the accounting system and the system of internal control
• Create all financial reports as requested by supervisor
• Preparation and filing of forms for payments of taxes and social security:
  • Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
  • Ensure that treasury practices in country minimize MSH’s cash exposure.
  • Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to:
  • Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor and ensure compliance.
• Other tasks as requested by supervisor.

The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

• Minimum of University Degree or HND in Accounting
• Minimum of 5 years’ experience in accounting
• Knowledge of Global Fund funded programs, regulations and requirements
• Experience or understanding of key aspects of accounting.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets
• Experience in the use of accounting software (QuickBooks preferred)
• Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
• Demonstrate good judgment and sound financial "common sense"
• Verbal and written language skills in English required including speaking, writing, understanding, reading and the ability to conduct business in English
• Excellent communication skills
• Excellent organizational and interpersonal skills with a service-oriented outlook
• Advanced reporting skills
• Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience)
• Ability to work under pressure
• Ability to work independently, prioritizes tasks, and meets deadlines
• Ability to work in a team with extensive knowledge and experience with U.S. government projects.
• Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations
• Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation for a proper audit trail.

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Job ID: 13-10565
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A000 - None Specified
Reports To: Director of Internal Audit
Grade: I

Overview

• The Compliance Officer will monitor the performance of all financial and operational functions within MSH Nigeria RSSH project.  
• The position holder will ensure that all staff are well versed in donor and MSH policies and procedures, and are adhering to such standards. 
• S/he will identify gaps in existing internal control systems, and provide recommendations to strengthen them; will identify gaps in staff’s knowledge and skills in MSH Policies & SoPs, will provide recommendations for training; and may provide training directly to staff.
• In coordination with the Director of Internal Audit, s/he will develop a plan and evaluation tools, and then carry out independent appraisals and verifications of the effectiveness of MSH and donor policies, procedures and standards, and applicable Nigeria law, by which MSH Nigeria financial resources are managed.
• S/he will review and evaluate the effectiveness and efficiency of operations, reliability of financial reporting, compliance with applicable laws and the safeguarding of assets.
• S/he will plan, perform and report back on internal assessments to ensure that financial control, financial guidelines of donor organization and other control procedures are in place and are being properly implemented and managed on the GF RSSH Malaria project.
• S/he will also be responsible for advising and monitoring quality standards of operations and value for money.
• S/he will monitor and following-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to. 
• Under the direction of the Director of Internal Audit (and MSH General Counsel where necessary), s/he will conduct thoroughly documented investigations of whistleblower cases, and suspected fraud and will directly interface with the Director of Internal Audit on these or other specific cases.

Specific Responsibilities

• Ensure that MSH Nigeria project financial and operational activities are in compliance with Nigeria law (tax laws, CSA laws and government pension agency laws), donor rules and regulations, and MSH policies and standards.
• Develops an annual customized compliance monitoring plan, including evaluation tools, standards, ethical considerations, and schedule to evaluate all project locations, and to revisit sites needing extra attention.
• Develops compliance framework for the project; including compliance checklists for the various business processes, transaction classes, country laws governing NGO operations, and specific donor requirements.
• Periodically reviews and updates the compliance monitoring checklist and other tools to stay current with MSH procedures and policies.
• Examines the effectiveness of internal controls and compliance within MSH Nigeria policy framework and identifies gaps in procedures and controls systems and provides recommendations to the Country Leadership Team for strengthening them.
• Follows-up on recommendations to ensure they have been implemented and adhered to.
• Tests internal controls, targeting high risk areas, including workshops, vehicle usage, inventory control and cash advance management, payroll and Fleet Management.
• Documents internal control weaknesses and compliance deviations and their impact, and makes recommendations to address these weaknesses.
• Identifies gaps in knowledge and skills and provides recommendations for training.
• May be requested to provide training directly to staff.
• Prepares detailed reports of each compliance review and other task assignments, with prioritized findings and recommendations.
• When necessary, collaborates with internal and external audit on investigations of whistleblower cases, suspected fraud, mismanagement, loss of assets, etc.
• Follows-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
• Stays abreast of laws, directives, and current trends in the local legal and NGO environment.
• Provides risk assessment for financial and operational landscape. Identify high risk, high probability events, and provide recommended mitigation plan.   Provide ad hoc risk assessments for specific scenarios by request.
• Provide ad-hoc advice, helping staff to achieve the goal of establishing sound risk management and internal control systems; offer practical advice on how best to comply with financial policy and donor guidelines.
• Prepares quarterly audit, investigations, and status of audit recommendations reports for submission to Director Internal Audit and Portfolio Director/ Country Lead, if applicable.
• Meets with Project Directors on a regular basis, or as requested by the Portfolio Director/ Country Lead
• Perform other duties as assigned by the Director of Internal Audit.

Qualifications and Experience

• Bachelor's degree in Accounting or business management or related area.
• Advanced degree preferred
• Professional certification in Accounting, Internal Audit, and Fraud Examination
• Four years of experience in compliance, risk management or audit required.
• Extensive familiarity of program grants rules and regulations.
• Experience in international development programs preferred.
• Excellent planning, management, and organizational skills.
• Proven leadership and interpersonal skill.
• Professional proficiency in English required.

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Job ID 13-10566
Location: Nigeria-Abuja
Group/Office PDG: (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program A000: None Specified
Reports To: Finance & Admin Associate
Grade: C

Overview

• The Driver’s job is to provide transport support services to all project staff. This includes driving MSH/project vehicles while supporting commuting for project. Drivers are also responsible for the care and maintenance of the project vehicles.

Specific Responsibilities

• Drive project staff to activities and meeting within and outside of Abuja.
• Maintain accurate and up to date records relating to individual vehicle use.
• Ensure all aspects of vehicle policy are being followed and enforced during your assignments.
• Inspect vehicle prior to travel to assure all fluids, tires, wipers, belts etc are in good working order.
• Signal any sign of need for maintenance or other problem with the vehicle to the transport and logistic associate.
• Keep vehicle health log updated.
• Assure the security of the vehicle when outside of the office.
• Assure the safety of all passengers.
• Submit all expense reports in a timely manner to accounting, properly completed.

Qualifications and Experience

• Secondary school certificate.
• A university certification or degree is an advantage.
• At least 3 years driving experiences
• Good knowledge of standard driving practices
• Good driving record.
• Sound judgment, non-aggressive driving style and good communication skills.
• Ability to travel if required
• Mental programs for interpreting and responding to events automatically; and motivations which activate and direct safe behavior and anticipate problems
• Ability to organize and complete manual and routine tasks as assigned.

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Job ID: 13-10568
Location: Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A000 - None Specified
Reports To: Director, Finance & Administration

 Overview

• The Senior Operations Manager has primary responsibility for ensuring that MSH operations in Nigeria are efficient, effective, and focused on meeting project objectives.

Specific Responsibilities

• Develop and execute responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements.
• Lead and manage the operations functions by aligning staffing and systems with country projects and available resources to provide timely, cost effective, and high quality support and administrative services to all MSH country-based projects and activities.
• Ensure that all MSH in-country projects receive equitable, effective, timely, cost-effective, and high‐quality financial management, accounting, operations and administrative support to all MSH in-country projects, in full compliance with local laws and available resources, and in an environment with adequate internal controls, adherence to contract/award regulations, MSH policies and standard operating procedures.
• Participate in routine management team meetings, and attend other meetings which are relevant to the operations activities, including country Operations Support Team (OST) meetings.
• Coordinate execution of internal/external operations, financial or program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations that are relevant to operations, in collaboration with the OST.
• Coordinate and collaborate with the Operations Officer/PSOs and country OST to achieve resolution of pending operations issues, questions and home office operations support requests. Communicate with other MSH HQ-based parties (Groups, projects, corporate offices), as needed to ensure proper consultation and notification of important information and issues.
• Ensure that strong internal control systems are in place, and that MSH Code of Conduct and MSH’s Zero Tolerance practice are well understood by all staff in country.
• Assist Country Representative/ Lead to conduct regular and thorough risk assessments in country, and to monitor success of risk mitigation and risk control activities.
• Ensure appropriate segregation of duty in all procurement and payment activities within all MSH offices in country.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures. Systems are in place to:
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor compliance
• Manage MSH offices and facilities to ensure a safe, efficient, and appropriate working environment for all staff.
• Manage general office services including guards, cleaning services, etc.
• Manage Information Services.
• Oversee property and asset management
• Oversee insurance, inspection, registration and operations for all MSH vehicles in country.
• Manage and plan vehicle maintenance
• Hire and train drivers and monitor performance
• Analyze and monitor vehicle and fuel usage and standards and report on any issues
• Schedule use of fleet as per MSH policies
• Coordinate and oversee travel payments and logistics for all MSH in-country travel.
• Manage and monitor lodging, transportation, per diem and associated payments, including those related to participant training, study tours, in-country events and workshops.
• Set local per diem policies and rates and ensure compliance and standards.
  

Qualifications and Experience

• Minimum of a Master's degree in Business Administration, Financial Management, Accounting, or other relevant discipline or equivalent experience
• Minimum of 7 years of experience managing operations of health or development programs in developing countries
• At least 5 year’s significant operations management experience, preferably in Nigeria
• Comprehensive knowledge of donor funded programs, regulations and requirements.
• Demonstrated success and familiarity in Nigeria 
• Analytical skills
• Organizational skills
• Demonstrated ability to work both independently and within a team
• Ability to assess priorities and manage a variety of activities with attention to detail
• Strong conceptualization, facilitation, and planning skills
• Possess outstanding professional reputation
• Demonstrated interpersonal, written, and oral presentation skills
• Excellent cross-cultural communication and active listening skills.
• Solid understanding of USG regulations and administrative procedures in the implementation of donor assisted projects required
• Familiarity with other donors and their requirements
• Fluency in English and dominant language of Nigeria.

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Job ID: 13-10567
Location: Abuja
Slot: 3 Openings
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A000 - None Specified
Reports To: Accountant II

Overview

• The Finance Associate is responsible for assisting the Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The Finance Associate is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. 
• The Finance Associate is aware of and adheres to MSH’s procurement integrity standards in all activities.

Specific Responsibilities

• Prepare payment vouchers
• Properly code all transactions
• Payment of expenses, including per diem and transport to participants during activities in the field
• Prepare and control advances
• Assure balances of unused portions of advances are deposited into the MSH account
• Prepare deposit slips for cash to be deposited into the bank account
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
• Maintain accounting files
• Follow up on outstanding advances and assure timely reconciliation
• Control consumption of project (petrol, electricity, water, telephone)
• Participate in the improvement of the accounting system and the system of internal control
• Create all financial reports as requested by supervisor
• Preparation of forms for payments of taxes and social security
• Other tasks as requested by supervisor

Qualifications and Experience

• Minimum of University Degree or HND in Accounting or any equivalent certification
• Minimum of 1year experience in accounting
• Knowledge of US Government funded programs, regulations and requirements
• Proficiency in Microsoft Office programs, especially Excel spreadsheets
• Ability to use basic accounting software (i.e. QuickBooks) or comparable software
• Demonstrate good judgment and sound financial "common sense"
• Verbal and written language skills in English required including speaking, writing, understanding, reading and the ability to conduct business in English
• Excellent communication skills
• Excellent organizational and interpersonal skills with a service-oriented outlook
• Advanced reporting skills
• Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience)
• Ability to work under pressure
• Ability to work independently, prioritizes tasks and meets deadlines
• Ability to work in a team
• Ability to work in a team with extensive knowledge and experience with U.S. government projects.
• Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations
• Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation for a proper audit trail

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Job ID: 13-10570
Location: Abuja
Grade: I
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A000 - None Specified
Reports To: Director Finance & Admin

Overview

• The Senior Accountant is responsible for assisting the Director Finance & Admin with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
• The Accountant is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. 
• The Accountant is aware of and adheres to MSH’s procurement integrity standards in all activities.

Specific Responsibilities

• Prepare payment vouchers.
• Properly code all transactions.
• Control and enter all expenses from the petty cash,
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the MSH account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Preparation of forms for payments of taxes and social security.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Other tasks as requested by supervisor

Qualifications and Experience

• University Degree in Accounting or equivalent certification from a Business Technical School.
• Master’s Degree in accounting will be an added advantages  
• Minimum of 5 years’ experience as an Accountant
• Understanding of key aspects of accounting
• Experience with U.S. government projects
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Ability to use basic accounting software (i.e. QuickBooks)
• Demonstrate good judgment and sound financial "common sense"
• Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Written and verbal proficiency in English including business terminology  
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong written and oral presentation skills in English
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
• Commitment to accuracy and attention to detail
• Collaboration Skills

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Job ID: 13-10569
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program A000: None Specified
Reports To: Senior Operations Manager
Grade: G

Specific Responsibilities

• Provide technical set-up and needed support on all IT related issues, including installation and testing of workstations, printers, client software, upgrades, and configuration
• Implement and document network operations, processes, and procedures
• Deploy and implement office network according to HQ specifications
• Serve as the office Network Administrator
• Identify and solve possible problems in the network
• Supervise installations performed by third parties such as cabling, Internet connection, etc.
• Supervise and follow-up on equipment maintenance performed by other contractors
• Support and troubleshoot users in the Abuja office on their daily work
• Implement and enforce security on the network and prevent misuse of the IT resources
• Participate in writing IT office policy
• Responsible for IT inventory; work closely with the Director Finance & Admin and procurement team to monitor distribution and location of IT equipment by performing a yearly inventory check-up
• Set up, implement, and maintain hardware firewall
• Keep the network healthy by applying all required security patches and monitoring the correct delivery of all antivirus updates
• Implement and document a disaster recovery plan and offsite storage of backed up data

Qualifications and Experience

• Bachelor's Degree in ICT, Information Systems, or a related field
• 5+ years’ experience in IT Systems Management
• Previous experience working on USAID-funded projects is preferred. 
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software application
• Knowledge of customer service principles and practices
• Keyboard skills
• Logical and flexible approach to solving problems, especially when working under pressure
• Verbal and written language skills in English required.
• MSCE, N+ or A+, CCNA (industry standard professional qualifications)
• Ability to work a switchboard
• Exceptional interpersonal skills
• Must possess a user first mentality
• Experience with Google Apps
• Exceptional motivation to learn on the job
• Extensive Windows, Mac and iOS or Android experience
• Experience with Python, Dart or GO a plus
• Familiarity with computer networking, TCP/IP a plus
• Familiarity with Symatec Altiris a plus
• Ability to write any programming language.