Event Operation Manager at Alexander Marius

Details:

Typical responsibilities include, but are not limited to:

• Oversee and coordinate aspects of strategy, planning, operations, finances and logistics for each event according to requirement, target audience and objectives
• Effectively communicate with all stakeholders including staff, teams, vendors and clients to each event.
• Prepare and manage budgets and ensure adherence
• Source and negotiate with suppliers and vendors ensuring payments are made on time for service delivery
• Source and negotiate with potential customers and clientele***
• Oversee staging and transportation of supplies, equipment and merchandise for each event; manage and organize inventory.
• Supervise interns, assistants and other support staff.
• Supervise all staff and vendors at every stage before and during event.
• Direct all aspects of event operations from start to finish: travel, shipping/truck-driving, event setup/breakdown, team check-in and management
• Oversee facility/venue and crowd management: parking, trash, security, client visitors, and vendors.
• Timely Distribute information, rules and policies to vendors; ensure that events run on schedule and that venue rules and policies are strictly enforced.

Qualifications:

• Bachelor’s Degree in Management, Events & Hospitality, Business Administration, Marketing, or other related fields.
• 2+ years proven work experience in Event Management, Project Management or related fields.
• Strong IT skills; proficiency in Microsoft Office, website management, social and digital promotional/marketing platforms.
• Very organized and process-oriented with a high attention to detail; ability to multi-task and be flexible in a fast-paced environment and work as part of a team.
• Strong people management skills 
• Excellent Time management and Organizational skills while maintaining a high level of quality.
• Excellent customer service and negotiation skills.
• Numerate, good administrative ability and well organised;
• Pragmatic approach to problem solving, ability to use initiative.
• Knowledge of KPIs and marketing techniques for event management.