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  • Request for Quotations at Pact West Africa (Nigeria)

  • Posted on: 15 March, 2019 Deadline: 25 March, 2019
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  • Pact works across multiple sectors and actors to combat corruption, promote democracy and improve health. Our funding partners run the gamut from the U.S. Government to private foundations to corporations, and our on-the-ground partners include Nigerian ministries and civil society organizations focused on advocacy, democracy and health.

    Since 2005, Pact has helped forge partnerships between government and civil society, resulting in the passage of four significant national bills to fight corruption, including 2011’s landmark Freedom of Information Act.

    RFQ: Supply and Transportation of Generator Set and Diesel Tank


    Request for Quotation

    RFQ Title: Supply and transportation of Generator Set and diesel tank

    RFQ number: CMM– GENERATOR-002-2019 

    Date of Solicitation: March 15, 2019

    Submission Date and time: March 25, 2019, 12noon GMT

    Estimated Delivery/ Performance Date: April 1, 2019

    Request for Quotation (RFQ) for the Supply and Delivery of 20KVA Soundproof Generator Set with one (1) 1000liter Calibrated Diesel Tank


    Pact is an International NGO with offices throughout the world with a mission to enable systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

    Requirement/ Technical Specifications

    Please submit your samples of the tools and quotation for the printing and delivery of the listed tools below. Your quotation should be in the template attached as Annex 1 (Vendor submission template).

    Generator Set - 20KVA, sound proof, Diesel, Automatic starting Engine, with standby power rating: 22KVA/18KW, Prime Power Rating: 20KVA/16KW, 8 hour based mounted Fuel Tank (Unit - Piece, Quantity - 1)
    Diesel Tank - 1000 liter calibrated tank (Unit - Piece, Quantity - 1)
    Transportation cost - Transportation to Jalingo, Taraba State (Quanitity - 1)

    Please take note of the following requirements and conditions pertaining to the supply of the above-mentioned supplies or services:

    All documentations i.e. Invoice and delivery note, shall be in this language - English
    Exact Address(es) of Delivery Location(s)  - Pact West Africa Office, Jalingo, Taraba State


    To be considered for award, Vendors must be currently legally operating in Nigeria and the quotation must include in all the following information:

    Submission Instructions

    The following information to be included by vendor in quotation:

    • A completed copy of the coversheet attached to this RFQ
    • Quoted price in for each item or service specified in CURRENCY. This price should be all inclusive of warranty, delivery, and taxes if applicable
    • Validity period of offer (Offer should be valid for at least 90 days).
    • Credit Payment Term; Pact is preferable payment with 1-month credit, after delivery of goods.
    • Indicate of delivery duration weeks to supply and delivery of goods after PO issue.
    • Your quotation must be on official letter head with authorized signature and stamp.
    • Specifications of the products offered in Section C fully addressed.
    • Warranty and information for product can be included as attachments to Attachment 1, the coversheet. (where applicable)

    Method of Application

    Vendors who wish to answer this RFQ should send their quotations in sealed envelopes to:

    The Procurement Committee

    Pact West Africa, LTD/GTE, Nigeria

    House 5, No 16, P.O.W. Mafemi Crescent, Off Solomon Lar way,

    Utako – Abuja

    Or via email to:

    Submissions for electronic quotations must be forwarded in electronic format only (either PDF or Microsoft Word and Excel) to the email address provided above. Quotations should not contain any unnecessary promotional material or elaborate presentation formats (black and white is preferred). Vendors must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment. Please reference the RFQ Number and RFQ Name in the e-mail subject line.

    • Quotations received after that time or at a different address may not be accepted.
    • All quotations and delivery dates shall be valid for a period of ninety 90 days following the submission due date mentioned above.

    E.           Evaluation Criteria

    Pact will award a contract resulting from this solicitation to the responsible vendor whose quote will be best value for Pact, price and other factors considered. The following factors shall be used to evaluate offers:


    • Price quoted;
    • Delivery time.

    F.           Terms and Conditions


    • Pact reserves the right to modify by written notice the terms of this solicitation at any time in its sole discretion. Pact may cancel the solicitation at any time
    • Pact may reject any or all proposals received.
    • Issuance of solicitation does not constitute award commitment by Pact.
    • Pact reserves the right to disqualify any quotation based on vendor’s failure to follow solicitation instructions.
    • Pact will not compensate Vendors for their response to the solicitation.
    • Pact reserves the right to issue an award based on initial evaluation of applications without further discussion.
    • Pact may choose to award only part of the scope of work in the solicitation or to issue multiple awards the scope of work.
    • Pact reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition.
    • Pact may contact Vendors to confirm contact person, address, and that the proposal was submitted for this solicitation.
    • Pact may contact listed past performance references without notice to the Vendor. Pact also reserves the right to contact other past performance information sources that the Vendor did not list in the proposal.
    • By submitting a proposal, the Vendor confirms they understand the terms and conditions.
    • Information pertaining to and obtained from the Vendor because of participation in this solicitation is confidential. The Vendor consents to the disclosure of the documents submitted by the Vendor to the reviewers involved in the selection process. Please note that all reviewers are bound by non-disclosure agreements. Attachment 1: Quotation Cover Sheet.

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