Administrative Assistant at China Harbour Engineering Company (Nig) Ltd

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Your duties will include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What you will do?

Your responsibilities will include junior staff management, meeting arrangements, preparing reports, shopping and stocking and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word and office equipment. If you also have previous experience as a Secretary or  administrative assistant and familiarity within our industry, we’d like to meet you.

Ultimately, you would ensure the efficient and smooth day-to-day operation of our office both with local staff as well as foreign staff.

Responsibilities

• Supervise the junior staff(drivers and maids)
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• A tertiary  degree; additional qualification as an Administrative assistant or Secretary will be a plus