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  • Jobs At Michael Stevens Consulting

  • Posted on: 9 May, 2014 Deadline: 12 May, 2014
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  • Michael Stevens Consulting is recruiting to fill the position of:

    Lead Office Administrator

     

    Business Purpose/Objective:

    • To provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects
    • Core Working Relationships Managing Director, All departments, customers, vendors and visitors.

    Administration

    •     Over see entire office administrative functions
    •     Manage the record keeping process and filing for the Company
    •     Ensure all routine correspondence are treated accordingly
    •     Develop, manage and maintain standard operating procedure manuals to ensure consistent performance of administrative, secretarial and clerical routine tasks
    •     Oversees the Purchasing and disbursement of consumables and office stationery to departments and ensure adequate records are kept
    •     Oversee the on boarding process for all new hires and send out communication regarding the new employees
    •     Ensure payment of Company utility bills
    •     Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; Ensure office is set up and maintained as a clean and efficient working environment
    •     Prepare and control administrative budgets
    •     Manage the Petty Cash process
    •     Manage the ordering process from end to end

    Travel & Logistics

    •     Liaise with Company approved travel agents and ensure the proper approvals before issuing tickets
    •     Points person for all Hotel accommodation arrangements in tandem with the logistical arrangements for all office staff and visitors into the company
    •     Handle the processing of all travel documents for employees and visitors.

    Supervisory Responsibilities

    •     Supervise Administrative Assistant and entire department

    HR Role

    •     Manage all HR related issues
    •     Educational Degree (or its equivalent) / Degree in a relevant field required

    Experience

    •     Desired Minimum 5 years working experience in a Senior administrative role or related area

    Competencies General Competencies

    •     Planning and delivery of work: Must be able to plan and organize workload to ensure that tasks are done to a high quality within specified deadlines and ensure discreet handling of all business.
    •     Communicating with others: Strong written and oral communication skills, and the confidence to deal with senior staff and external contacts.
    •     Managing others: Ability to assign work and to establish work rules and acceptable levels of quality and quantity of work
    •     Leading Work Teams: Ability to establish expectations and clear direction to meet goals and objectives of on-going work for a group of employees.
    • Ability to motivate and engage employees through effective communication
    •     Attention to detail: Displays Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small.
    • Monitors and checks work or information and plans and organizes time and resources efficiently.

    Functional Competencies

    •     Advanced computer and administrative skills
    •     Exposure to budget and project management

    Method of Application

    Interested candidates should send CVs to: consultant1@michaelstevens-consulting.com using Job Title as the subject of the mail.

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