Head, Administration and Corporate Service at TalentSquare

Job Description

• The ideal candidate will be responsible for all administrative aspects of the company including Core Admin., Security, Protocol, Facility Management, Telecommunications & IT Support, Procurement, and general support. 

Responsibilities
Leadership and General Management:

• Provide positive and professional leadership to staff in Corporate Services, ensuring that the department delivers effective support to the activities of the company
• Contribute to the management of the company, as a member of the Management team, by participating in the generation of new ideas and fresh approaches to solving problems
• Delegate appropriate responsibility for the provision of corporate services whilst retaining overall accountability for the delivery of those services
• Provide advice and support to the departments on matters relating to any issue within the remit of Corporate Services
• Performs any other duty as directed by Executive Management.

Procurement:

• Oversees the budgeting and proper administration of purchased items; advising and assisting the finance manager on admin. related expenses
• Ensures effective control and management of income and expenditure as it relates to Admin.
• Manage all tendering and procurement activity in accordance with relevant guidelines and legislation.

Human Resource Management:

• Oversees the support staff and Provide support to the HR manager with respect to the same
• Manage contractors, service providers, and vendors
• Ensures that all HR policies and procedures concerning admin are implemented

Facilities & IT:

• Oversees the IT support function, ensuring the ongoing development and implementation of  IT services
• Provides the company with efficient and effective reception services
• Manage the premises used including the relationships with landlords, managing agents and other tenants (where appropriate)
• Procure and manage a range of facilities management services including catering, cleaning, security, and fire protection.

Qualifications

• Minimum of 8 plus years working experience in a similar role
• At least 4 years experience at a management level in an organization with a record of success with any or a combination of the following functional experience (Organisation, Operations or Facility Management)
• Business process certification is a plus
• Proven track record of achieving results in a private or a non-profit environment, with demonstrated success in developing policies, procedures and processes, and building systems and tools to support a growth-oriented organization
• Experience in implementing significant change management processes;
• Experience in project management and related reporting
• Knowledge of basic statutory frameworks and accounting standards
• Experience with negotiation agreements or government agencies is highly desirable
• Strong managerial skills, including motivating, developing, coaching and leading teams
• Ability to conceptualize, innovate, plan and execute ideas and to transfer knowledge and skills
• Ability to deliver results and to manage change
• Excellent negotiation, dialogue/conflict resolution, and diplomacy skills
• Excellent communication skills including the ability to write concise
• Excellent analytical and problem-solving skills
• Excellent organizational skills
• Excellent sense of initiative, ability to set priorities, work efficiently and work under pressure with accuracy and dedication.

Remuneration
The salary is competitive and commensurate with qualifications and experience.