Human Resource and Administrative Officer at the Montaigne Place

Job Level: Senior Level

Responsibilities
Administrative Tasks:

• Be responsible for incoming and outgoing telephone calls and emails
• Manage office equipment and infrastructure to ensure a well-running office
• Responsible for the overall running of the admin operation
• Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
• Conduct procurement of stationery for staff and meetings/workshops and assets of the office
• Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
• Update the filling system and manage filing the office documents for both hard and electronic copies.

Human Resource Tasks:

• Recommend and execute annual staff development plan
• Recommend and execute policies, procedures, rules, regulations for employees in compliance with
• Review and update all human resources policies to meet the organization’s needs
• Plan and facilitating HR activities in the team: contract, recruitment, employee relation
• Ensure to develop job descriptions for current/new positions
• Maintain current organizational chart and current staff contact list
• Assist the progress of job planning and performance management
• Provide coaching and training to direct staffs on HR & Admin functions
• Establish and maintain relations with government, labor union and other related personnel stakeholders
• Monitor and record employee time sheets and leave requests
• Support for procedures or papers relating to personnel or staffing issues
• Conduct instruction for staff members about admin and HR procedures
• Other related assignments.

Reporting Relationships:

• Functionally reports to: Head, Human Resources
• Administratively reports to: Head, Human Resources
• Supervises: Admin Officer, Cleaner, Security, Driver
  

Qualifications

• University degree in Administration, Human Resource Management or other relevant disciplines
• Fluency in English (both oral and written)
• At least 2 year experience working as an HR and administrative officer
• Skillful in interpersonal, time management, communication, and problem solving skills
• Very good computer skills on internet, MS office
• Experience in team working
• Able to work under pressure and deadline
• Be willing to occasionally travel for work, as required.

Salary

• Will be determined based on experience and qualifications.