Consultant at The Agency for Technical Cooperation and Development (ACTED)

General conditions:
Copies of tender can be collected from ACTED’s office

The closing date of this tender is fixed on 11//02/2019( (Monday February 11th 2018) ) at 12:00 (Nigeria time at the following address :

ACTED Representative Office in Maiduguri:

Plot No. 129, Goni Road, Maiduguri, Borno State, Nigeria

Or emailed to: mdg.logistics-officer@acted.org and CC noman-ashraf@acted.org

• RFQ will fill, sign, stamp and return the Quotation Form.
• The offer should be provided according to ACTED’s format and description.
•  RFQ will sign and return all pages of the specifications for which they apply.
• Tenderers will provide evidence of capacity to deliver this order and previous similar experience.
• The quotation will not directly result in the award of a contract.
• Prices are mandatory in Nigerian Naira (NGN) including all taxes.
• Offers shall be submitted in English.  
• Bidders will sign and stamp and return all pages for which they apply.
• The offer to the call for tender will not result in the award of a contract.
• The offer must be submitted to ACTED purchase department in a sealed envelope with the mention “T/35DOM/NFK/BMS//PROG/MDG/20190201/01” not to be opened before 07/02/2019” and the purpose of the offer.
• Unsealed envelopes and late offers will not be considered.
• Quantities and specifications of items listed in this tender are subject to change.
• To ensure that funds are used exclusively for humanitarian purposes and in accordance with donors’ compliance requirements, all contract offers are subject to the condition that contractors do not appear on anti-terrorism lists, in line with ACTED’s anti-terrorism policy. To this end, contractors' data shall be automatically processed.

Specific conditions:

• On request, samples of the items should be available for delivery to ACTED within 24-48 hours. Each sample should be labelled clearly with your company name. Bidder should be able to provide samples to ACTED’s office in Maiduguri.
• Samples may be inspected shortly after the closing date of this tender and all offers made will be considered at the moment that ACTED requires these items. It is anticipated that suppliers for these items will be selected from these offers for the entirety of the six-month quotation validity.
• The quantities and specification may be subject to changes.
• Bidders can apply for one lot or more, different lots can be awarded to different bidders.
• Bidders should provide offer(s) for all items in a given lot to consider eligible.
• Please give details about the specification of each item. Photographs should be provided where they may assist in judging quality.
• You are welcome to offer more than one type/size/exact specification of each item listed in the table below, at different prices. This may be favourable to your quotation owing to expected changes in identified demand.
• You can make up to three offers for each item, sorted in order of price with the first being the cheapest. Fourth or further offers shall not be considered.
• On each sheet of paper, enter only one product and price per row of the table. To make additional offers for the same product, please submit additional copies of the particular sheet(s).
• In case of making an error when writing the prices, please discard the page. Any alterations, including the use of correction fluid, may render your offer invalid.
• Queries and request for clarification of the specification can be made to mdg.logistics-officer@acted.org however up to two full working days may be required for a response.
• Offer with less than 6 months of validity will not be considered.
• Bidders must present a valid copy of all their registration documents within the Federal Republic of Nigeria, or demonstrate capacity to be legally allowed to work in the targeted area before the signature of the contract.
• It is encouraged that bidders attach a work schedule or GANTT chart with their bid.
• Preference is given to contractors with proof of experience in large scale similar projects in the humanitarian sector.
• Payment will be performed in Nigerian Naira (NGN) hereby selected as the contractual currency for this tender.
• Payments from ACTED to the successful candidate will be done through bank transfer or cheque within ACTED premises.

ACTED reserves the right to contact previous experiences and any financial or security authority for verification.
During the implementation of this project, the successful bidder will report technically to ACTED Program Manager.
The successful bidder shall demonstrate enough liquidity and financial capacity to implement the project with partial reception of payment or in case of transfer delays due to force majeure.
The successful candidate shall be capable of contributing on the final design based off the initial design information provided by ACTED. All works shall be done according to the respective engineering standards and best practices, where the contractor is responsible to be knowledgeable of the said standards and practices.
The successful pre-qualified candidate must have read in full and understood the Bills of Quantities, technical drawings, and all other attached documentation. It is the responsibility of the contractor to raise and discuss any concerns or uncertainties with ACTED prior to the submission of a bid.

The answers to this tender should include the following elements:

• A written quotation including all the product specifications, the price per unit, and total price.
• A certificate of origin.
• An ID copy of the company legal representative.
• A registration document/custom clearance/certification/quality certificate to the relevant government agency, copy of his registration at the relevant Chamber of Commerce
• Proof of past performance.

Name of Company’s Authorized Representative: _____________________________________

Authorized signature and stamp: ________________________________________________

Date:  ___________________________________________

[1] DDP - “Delivered Duty Paid” means that the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport ready for unloading at the named place of destination. The seller bears all the costs and risks involved in bringing the goods to the place of destination and has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import and to carry out all customs formalities. (http://www.iccwbo.org/products-and-services/trade-facilitation/incoterms-2010/the-incoterms-rules/)